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1/11

Production Manager

Las Vegas, NV

Live/Special Event

Starts Jan 26

For 6 Week(s)

  • Job Requirements: Must be local to location (or willing to work as a local).

Looking for an experienced Event Coordinator/Event Manager for a live 4,500 attendance, 3-day multi-speaker conference scheduled for early March in Las Vegas.
Perhaps you are a dynamite Production Assistant or Event Planner that is ready to step up.
This is a freelance gig and paid on a project fee DOE for post-event planning administration work, on-site event support, and the necessary administrative wrap-up and debrief post-event.

During the planning period, you will primarily work from home with availability for phone an in-person meetings and site visits with local vendors, venue(s) and the Director of Production/Chief of Staff and other key stakeholders in the event.

Please review the description below and respond with why you think you would be good for the gig, your relevant experience and your estimated rate. Responses without these 3 items initially included will go to the bottom of the heap! Happy to provide more info to a qualified candidate responses.

KEY ATTRIBUTES & SKILLS:
You are a take-charge professional with the ability to manage multiple administration and logistics tasks at the direction of, and to support the Director of Production and the Corporate Chief of Staff in pre-event planning and on-site during event.
Must possess proven superior skills in procurement and negotiation of event supplies/services, catering, entertainment and guest and VIP client services.
Must be detail orientated with a keen eye for fulfilling client experience and have excellent interpersonal skills.
Must have a superior customer service ethic and a high expectation for quality.

A general technical understanding of live stage production and/or large live event production is strongly preferred.
Proven experience in logistics and large-scale project/event planning and coordination is required.

TASKS AND RESPONSIBLITIES:
Assist with researching, comparing costs and procuring supplies and services for event to meet quality expectations.
Assist tracking and processing of vendor invoices, subcontractor payments, expense reimbursements, check requests, reporting and budget items for event as requested/needed.
Work with DOP and key team members to manage all shipping lists, event inventory logistics and shipment/freight delivery deadlines as well as capture and manage preferred vendor, supplier, venue and speaker logistics information for reference files.
Administratively drive creative processes and confirmations for finalizing procurement of all printed materials, marketing collateral and signage for event.
Manage subcontractor, support and corporate staff travel, rooming and scheduling updates.
Assist with administration of hotel rooming lists, ground transportation, event specification requests, venue requirements, catering and invoice/budget reconciliations.

We are looking for the right person to start ASAP to jump in and pick up in the planning period pre-event until the event, then post-event wrap up.

Don't stop now... keep hunting!


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