Maira Allendoerfer

- Extensive calendar management for C-level executives’. - Facilitated offsite and interdepartmental meetings and communication.

- Managed bookings of over 40 artists to meet the changing demands of project schedules and recruited freelance talent when necessary. - Planned and supervised daily machine moves, seat moves and suite assignments based on team size, clients, and project security. - Created on-boards/off-boards, coordinated intercompany projects, broke down scripts for bid creations. - Created and restructured documents and processes to enhance workflows within the resource team.

- Managed executives’ expenses and travel arrangements using Concur. - Processed vendor invoices in Coupa, scheduled room bookings in Ceta, coordinated equipment deliveries and provided general support to the production team. - Acted as operations coordinator for all studio maintenance and company events. - Facilitated all office communication; routed high volume calls, setup visitor appointments for executive team, liaised with 3rd party vendors and screened all emails in the general inbox.

- Maintained tidiness of studio, and ensured all office and food supplies were fully stocked. - Reconciled petty cash, went on department runs, coordinated artist and client meals.

Assisted on set for various clients including: Vogue, Vogue.com, WSJ, and Prabal Gurung. Researched looks and trends for upcoming editorial and advertising campaigns. Ensured all garments were properly merchandised and steamed. Dressed and fitted models.

Assisted Events Director on COS (H&M Group) store opening events in NYC/Boston/Houston/LA. Secured vendors, wait-staff, decor, and rentals that fit the clients brand image. Edited pre and post production schedules. Created decks for pitches using InDesign.

Assisted junior and senior publicists with daily activities covering 15 different accounts. Co-ordinated sample send outs and returns using Fashion GPS. Monitored and updated press books using Photoshop. Pulled pieces for storyboards and Stylists selections. Performed inventory checks. Collaborated with brands such as Valentino and Marni.

Assisted founder with the launch of her beauty clinic, PfefferSal. Updated and compiled media and beauty master lists. Created e-blasts in the lead up to London/Paris/NYC Fashion Week. Assisted Founder and Sales Manager at Paris and London Fashion Week. Created feedback documents for clients based on buyers impressions. Maintained and organized showroom.