Job Summary: About the Role & TeamFor The *** *** to transform to a truly modern entertainment company and compete in a highly dynamic and volatile global marketplace, we must put audiences at the center of everything we do. This transformation requires that we understand our audiences *** ter than ever before and engage them in an integrated way across our brands, windows and platforms.
This position will provide overall administrative support for the executive of the team and other team members as needed, including but not limited to answering phones, maintaining busy calendars and arranging day-to-day meetings.
What You Will Do- Manage all incoming phone calls and communications
- Coordinate meetings, including logistics, preparation, invitations, materials, and note-taking
- Manage calendars, including long range planning and day-to-day meetings
- Coordinate travel
- File reference materials
- Prepare all business-related expenses, ensuring expense reports and invoices are completed and filed in a timely manner
- Order supplies/materials and process invoices where necessary
- Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
- Support departmental projects as needed
- Troubleshoot occasional facility issues
- Additional duties as required
Required Qualifications & Skills- Friendly, easy-going manner to handle varied personalities, responsibilities and assignments
- Excellent written and verbal communications and interpersonal skills to ensure successful interaction with senior executives, business unit contacts, and key external partners
- Ability to make independent decisions in the handling of sensitive and confidential information while exercising good judgment and discretion
- Detail oriented with superior organization skills
- Competence in general administrative skills including answering the phone, filing etc.
- Excellent skills in typing/grammar/spelling with proficiency in Microsoft Word, Excel, Database Management, PowerPoint, Keynote and Outlook
- Technology literate
- Ability to work overtime when special projects dictate
- Overall working knowledge with the SAP system helpful
- Team player - willing to work with other assistants and staff at all levels
- Organized in thinking and execution to maintain an efficient office, including files, databases, and other information
- Ability to multitask with urgency
- Positive attitude and the ability to be proactive, resourceful and flexible
- Exceptional organizational and follow-through skills with the ability to work on many projects simultaneously
Preferred Qualifications- Concur experience a plus
- NetDocs experience a plus
Education- Bachelor's degree or equivalent experience preferred
Additional Information *** offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only *** can provide. Learn more about our benefits and perks at *** . Apply today!
The internal title for this position is Secretary IV.
The hiring range for this position in Burbank, California is $63,400.00 to $85,000.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The *** *** : For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.
About *** : *** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Pictures , which is part of a business we call The *** *** .
*** Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.