- Job Requirements: Must be local to location (or willing to work as a local).
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Additional Requirements:
- Are you interested in a full-time employee position based in Berkeley, CA?
The Senior Coordinator is a full time employee position for Ciel Creative Space in Berkeley, CA.
We are women owned & operated small business launched in 2019, and grown to 40,000+ square feet of studios and event space.
Ciel Creative Space was born from love and a desire to elevate the creative community in the East Bay. We believe in community and creating from your truest form. We strive for excellence, bringing only the highest quality of production to our space in collaboration with our amazing partners - Little Giant Lighting & Grip, Indigo Sky Creative and Ranahan Productions.
Our creative team requires highly motivated and passionate team members who have a desire to learn, grow, and contribute to Ciel’s mission. As part of the studio team, the Studio & Events Senior Coordinator will perform and execute organizational and creative tasks to all photo, video, and event rentals onsite. This full time role will be on-site to help field inquiries via phone and email, draft estimates, prep studios for shoots/events, be the day-of contact for studio productions, as well as provide support to the leadership team.
This opportunity is for an individual who possesses creativity, leadership, flexibility, and potential to grow! You should be highly detail oriented, self-motivated, open-minded, organized, a fast learner, solid manager, and enthusiastic. A strong work ethic is a must. We are an equal opportunity employer and welcome all applications.
QUALIFICATIONS:
• 2+ years of experience in the entertainment, design, or other creative business fields, assisting events/productions, studio or account management and working with vendors and clients or similar transferable skills and experience.
• Ability to work under pressure, take initiative in a leadership role and delegate to a team, and problem solve while maintaining a calm composure.
• Familiarity with event, video and photo shoot processes and equipment, including lighting & grip, camera, and production.
• Excellent oral and written communication skills, particularly with translating complex or technical concepts or requests, and comfort interacting with all levels of seniority within an organization.
• Highly organized and efficient, managing complex creative situations and people, and comfortable working in a fast-paced collaborative environment.
RESPONSIBILITIES:
• Support the leadership team with onsite space management and production needs for incoming studio and event clients, maintaining the safety, security, and curation of the spaces.
• Represent the Ciel brand and field incoming inquiries via phone and email, schedule and lead tours. Anticipate potential client needs from inquiry to final completion.
• Coordinate with leadership team to ensure complete onsite staff coverage for the duration of studio rentals.
• Liaise with vendors, exhibitors, partners, and stakeholders to ensure successful events and relationships.
• Assess client power needs and safe use of distro boxes and related equipment.
• Coordinate with vendors and equipment partners as needed day-of, troubleshoot issues, assist with equipment recommendations and retrieval, and maintain an updated itemized list of all equipment used.
• Provide excellent customer service to clients. Support set-up, tear-down, and follow-up processes. Conduct final inspections to meet all necessary standards.
• Manage budget, sales, create estimates, invoicing, and other administrative duties before and after productions.