Apply to this Executive Assistant Job

2/1

Los Angeles, CA

CBS

Starts Mar 19

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

Sharp, organized assistant needed for TV executives & hosts. Responsibilities ranging from creative (monitoring news & pop culture; research & pitching ) to administrative (managing meetings, contacts, and itineraries; supporting talent in press appearances). Lunch and coffee runs are part of the gig, too. Get your foot in the door on an Emmy winning series. Include references please.
Thank you!

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Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

This role manages the day to day and short-term operations of the office of the President. This individual partners with the Manager, Office of the President to ensure the calendar and daily activities are aligned with the production and business needs.

Duties:

Manage and maintain the President's calendar.
Coordinate and confirm all calendar matters, including internal and external meetings, establishing conference/zoom calls, and coordinating meetings over multiple time zones.
Manage worldwide travel arrangements (itineraries, flight, hotel, car, meeting coordination) and all related expense management.
Answer and screen incoming phone calls/voice messages.
Build strong relationships internally with office counterparts within the company and externally with office counterparts sitting at external agencies or organizations.
Prepare, manage, and file confidential memos, business updates, meeting notes.
Assist Manager to track and manage President's office budget including invoice intake and expense requests.
Log and prioritize all incoming scripts, development notes, cuts of films and dailies
Perform daily miscellaneous errands in the office as needed (greeting guests, assisting vendors, etc.).
Prepare, manage, and execute any weekly or monthly reports as requested by other executive offices.
Assist the Manager on any special projects or requests including assisting with presentation edits in keynote, gathering of creative assets for projects or presentations, and planning/coordination for meetings.
Ordering and coordinating gifts for special occasions or events.

Basic Qualifications:

3+ years administrative experience supporting a senior level executive (Agency, Production or Studio environment preferred).
Excellent written and verbal communication skills.
Ability to multitask and prioritize, independently managing and disseminating a variety of assignments punctually and efficiently.
Thrive in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to consistent follow-through.
Self-starter who has a bias for action and proactively problem solves.
Demonstrate professionalism and the ability to maintain the highest level of confidentiality.
Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization.
Applies good instincts and judgement navigating complex situations and environments.
Strong interpersonal and relationship building skills to instill trust and confidence.
Strong computer proficiency in Apple Keynote, Microsoft Applications (Outlook, Word, Excel, PowerPoint), and Zoom.

The hiring range for this position in Burbank, CA is $69,946 to $93,830 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The *** *** :

For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Pictures , which is part of a business we call The *** *** .
*** Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/29

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

We are seeking an Executive Assistant to support two Executive Directors of Current Series for Original Programming at *** Junior.

Responsibilities:

Manage high-volume calendar, schedule meetings, screen and prioritize calls, tracking, and submit expense reports, order supplies, coordinate travel and restaurant reservations, as well as general I.T. needs.
Assist in specific tasks to support the executive, i.e., create daily task lists; proactively managing exec's daily noting workload by coordinating with production partners to prioritize and adjust deadlines.
Notify internal and external partners of executive availability, flag urgent and time sensitive issues and communications; provide meeting reminders in advance; proactively shifting non-urgent tasks and meetings; lunch runs as needed, etc.
Ensure execs, creative team, and production partners are notified of 'out of office' dates and arrange for admin coverage as needed.
Update the department project report, weekly reading checklist, and talent lists, as well as server saving and maintain overall organization of the Current team.
Prepare decks for internal and external creative presentations, including editing clips and mocking up creative materials.
Point-of-contact for internal and external requests for the executive's slate of projects in all stages of Development and Production.
Assist with any special projects as needed.

Basic Qualifications:

1+ years of administrative experience in entertainment; network or talent agency experience preferred.
Able to communicate with professionalism with all levels of executives, management, and staff, including high-level entertainment industry talent, agents, vendors, and with a diverse set of personalities and work styles.
Self-motivated, highly organized, works well under pressure, and excellent follow-through skills.
Ability to prioritize and manage multiple projects and tasks strategically with a high level of detail and accuracy.
Must be creative minded, innovative, solutions-oriented, and efficient.
Knowledge and genuine passion for animation and kids programming.
Demonstrated ability to partner well with other administrative staff, internal and external stakeholders, and build strong, effective relationships.

Preferred Qualifications:

1+ years of administrative assistant experience in entertainment at a network or talent agency.
Prior experience working with animation content is desirable.
Proficiency with Microsoft Office Suite, Apple Keynote and iMovie, Adobe Photoshop, and Final Draft.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/29

Executive Assistant

Los Angeles, CA Details

Full Time

Overview and Responsibilities

The Global Communications group manages *** 's internal and external communications, corporate social responsibility and awards efforts including transactional announcements, *** coverage and executive communications. We are looking for a dynamic teammate who thrives in a fast-paced environment with excellent organizational, written, and oral communication skills to join the team as an Executive Assistant to the Head of Global Corporate Communications and *** Relations. This position will play an integral role on the team providing support to the EVP and team by completing work to further the group's goals.

Responsibilities include, but not limited to:

Manages executive's work and personal calendar
Schedules/coordinates meetings and appointments
Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports
Arranges and schedules in person and virtual meetings and conferences
Prepares agendas, notices, minutes, and goals for meetings as required
Prepares reports and presentations in Google Slides, PowerPoint, Excel, and MS Word as required
Keeps internal documents up to date (i.e. executive schedules, timelines, status reports, expected breaks, etc.)
Manages all incoming calls and correspondence
Performs administrative duties such as filing, typing, and copying documents
Light research duties; research *** coverage and industry trends
Work with executive & publicists to determine budget and manage expenses
Other duties and project management as assigned

Basic Qualifications

Minimum 2 years of related experience preferred
Bachelor's Degree preferred
Highly Proficient with MS software including Word, Google Doc, Excel & PowerPoint, Slack

Additional Qualifications

Agency experience preferred
Ability to prioritize and meet deadlines on various projects in a fast-paced environment; ability to anticipate and manage time efficiently
Excellent written, verbal, and interpersonal skills with the ability to interface and collaborate with senior management, staff, other administrators, and external parties
Organized and detail oriented with the ability to communicate effectively and manage multiple high priority, confidential assignments
Work experience in an international environment and in entertainment a plus!
Should be familiar with a variety of industry concepts, practices, and procedures

Founded in 1912, *** Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to *** 's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, *** Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. *** Pictures controls a collection of some of the most powerful brands in filmed entertainment, including *** Pictures, *** Animation, and *** Players. PPC operations also include *** Home Entertainment, *** Pictures International, *** Licensing Inc., and *** Studio Group. *** Pictures is a subsidiary of *** , which connects with billions of people worldwide through its global brands including *** , *** , *** Network, *** , *** , *** and streaming ser *** *** +.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 60,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

***

*** is an equal opportunity employer (EOE) including disability/vet.

At *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Los Angeles

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/4

Executive Assistant

Burbank, CA Details

Full Time

Every great story has a new beginning, and yours starts here.

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

This position supports the EVP and designated team members along with broader department support of WBD's Corporate Communications Revenue & Strategy group (Ad Sales, DC, Global Consumer Products and Themed Entertainment, North America Distribution, Corporate Strategy, Global Content Sales, and more). As a key central point of the group, this person keeps executives focused and prepared through complicated meeting planning and preparation, global travel and logistics, document preparation, proofreading, vendor management and department accounts payable, interfacing with global business and creative executive offices, and representing WBD corporate communications appropriately to both external and internal contacts. The ideal candidate demonstrates a personable and welcoming style of communication and excels at detail and organization, owning the responsibilities of a key support role, and working successfully in a team environment.

Your Role Accountabilities

EVP support: Meeting prep and planning, logistics, calendar coordination and scheduling, task management
Department leader planning and support, travel, special projects
Maintaining press lists and contacts, Project summaries, Master calendar and weekly reports
Processing and Entering Accounts Payable and Invoices (SAP), Expense Reports, Finance
Group communications, document prep, email boxes
Press release review and management

Qualifications & Experience

3 years of previous executive support experience in complex organization
Studio experience helpful, communications or programming/marketing experience desired
Undergraduate degree required
Excellent written and verbal communication skills, high accuracy, detail oriented
Effective and proven interpersonal skills, good judgement, tact, and presentation abilities to all levels of employees and external contacts
Project management background experience helpful
Proactive and independent-minded that excels in a group environment; Finds value in making executives successful
Ability to handle confidential information appropriately

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $62,790.00 - $116,610.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/12

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

*** Entertainment Television is seeking an Executive Assistant for its Production Shared Services department. This role is currently in-person four days a week in Burbank, CA and one day remote. The Executive Assistant will provide administrative support to the *** President of Production Shared Services and the Director, Production Environmental Sustainability & COVID Safety.

Production Shared Services is a collection of teams that provide support to the TV production departments of DET including *** Signature, 20th Television, FX Productions, and *** Branded Television. Support departments include Transportation, Costume Rentals, Set Inventory Warehouse, Asset Management, Environmental Sustainability Programs, and COVID Safety. This role will provide essential calendar support to ensure effective time management across team leadership, production stakeholder engagement, partnerships across the company/ industry, and other priorities. Additionally, the role will help to organize meetings, track, and organize performance data from the respective departments overseen, and collate inputs from a wide variety of sources to be utilized by the team in determining the strategic direction and path for the department.

This role will also serve as backup resource in the Costume Rental warehouse, supporting the administrative functions of the Costume Warehouse in Glendale, CA when needed due to volume or absences.

Responsibilities:

Provide support to the VP and Director and proactively manage and organize executive calendars, scheduling meetings, managing contacts, and covering phones.
Prepare documents and reports such as meeting agendas, stakeholder presentations, status reports, and other updates.
Manage executive travel and expense reports.
Backup administrative office support at DET Costume Warehouse when needed due to volume or absences.
Other special projects and duties as assigned.

Basic Qualifications:

1+ years of experience as an assistant in corporate office environment, preferably in an entertainment and television related company.
Working knowledge of Microsoft Office Suite, particularly Outlook for calendar management.
Demonstrated organizational skills and attention to detail, ability to multi-task and organize multiple projects, with excellent follow-through.
Strong written and verbal communication skills, with an ability to interface with internal and external executives and colleagues in a collaborative and solution-oriented fashion.
Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels.
Must be able to work with minimal supervision.

Preferred Qualifications:

2+ years of experience as an assistant in entertainment.
Knowledge of and/or interest in learning about television production and production services.
Curiosity and a growth mindset.

The hiring range for this position in Burbank, CA is $52,400 to $70,300 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Entertainment Television:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Touchstone Television Productions, LLC , which is part of a business we call *** Entertainment Television .
Touchstone Television Productions, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/12

Executive Assistant

Glendale, CA Details

Full Time

Job Summary:

About the Role & Team

At Imagineering Research and Development, our mission is to use technology to build new experiences for our Guests and new tools for Imagineers and the Cast Members who power our parks. This Executive Assistant role will support one *** President and one Director.

You will join a team of engineers, designers, artists and scientists who share a passion for solving hard problems. As an Executive Assistant, you will be a key part of the support team that keeps R&D building ground-breaking experiences. You will need to be quick to respond, anticipating the needs of your executives, and always staying one step ahead. You will handle busy calendars as well as assist with on-site demos both for other Imagineers and top executives across the company.

What You Will Do

Support executives in managing calendars, travel, preparing for presentations, company meetings and other key events to meet the department's strategic objectives
Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars
Greet guests and assist with special projects relating to guests/visitors
Screen and prioritize all incoming phone calls, mail and/or meeting requests
Create meeting agendas and circulate meeting materials
Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators.
Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Track and support university and industry relationships
Create a positive environment for all who interact with R&D

Required Qualifications & Skills

4+ years of experience in an administrative support position for a fast-paced and constantly changing corporate environment
Strong written and verbal communication and interpersonal skills
Ability to successfully interact with a wide range of Imagineers, senior executives, vendors and universities
Excellent computer proficiency - expert Outlook user, strong proficiency across Microsoft Office, Zoom and Slack
Willingness to experiment with new forms of asynchronous communication as our hybrid workstyle continues to evolve
Experience engaging with high-level company executives, virtually and to support in-person technology demos
Desire and ability to build strong relationships across *** , with peers, executives and within the R&D team
Experience supporting a dynamic and face-paced department or team
Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set deadlines
Experience handling confidential information, exercising good judgment and discretion while maintaining confidentiality of information and documents
Flexibility to work overtime as needed in urgent situations

Preferred Qualifications

Experience within *** or experiences supporting executives in an entrepreneurial technology organization
Experience with SAP and Concur
Familiarity with Keynote
Interest in technology, robotics, and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life

Education

Required: High school degree
Preferred: Bachelor's degree

The hiring range for this position in Glendale, CA is $60,400.00 to $80,900.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Imagineering:

Founded in 1952 as WED Enterprises to design and build the world's first theme park - *** land - *** Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all *** theme parks, resorts, attractions and cruise ships worldwide. Imagineering's unique strength comes from its diverse global team of creative and technical professionals, who build on *** 's legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from "blue sky" concept phase to opening day.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with WDI Research & Development, Inc. , which is part of a business we call *** Imagineering .
WDI Research & Development, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/12

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

About the Role & Team

The *** Department incorporates *** , Integrated Marketing and Synergy, and Growth Marketing across *** *** and *** + Brand and Bundle. The ideal candidate should be comfortable in a fast-paced environment, able to juggle multiple projects simultaneously, and have a meticulous attention to detail.

What You Will Do

Meeting coordination/scheduling, logistics, preparation, invitations and materials for both internal and external partners
Heavy calendar management, including day-to-day meetings and long range planning
Primary contact for all incoming phone calls and communications (both mail and email)
Weekly Preparation of materials across the *** , Integrated Marketing & Synergy and Growth Marketing departments, to be organized in partnership with the Executive *** President
Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Filing of reference materials, background, and overview information
Book travel arrangements and complete travel expenses in a timely manner using Concur
Order supplies/materials and process invoices where necessary using SAP
Support departmental projects as needed
Spearhead and coordinate internal team events/ meetings/ recognitions

Required Qualifications & Skills

Prior work experience in a support or administrative role within the entertainment industry or comparable experience
Excellent Computer Skills required - Strong proficiency with both PC and Mac, Microsoft Outlook, Word, Excel and PowerPoint, Keynote and Google Docs
Familiarity with SAP
Proven track record of prioritization and meeting deadlines, adept at making swift decisions and adapting to changing circumstances with ease and flexibility.
Exemplary attention to detail coupled with the capacity to maintain professionalism even in high-pressure situations.
Outstanding l organizational skills and commitment to follow-through, capable of efficiently managing multiple projects concurrently.
Excellent verbal and written communication skills, ensuring effective interaction and transmission of information.
Possesses a positive outlook and demonstrates proactive, resourceful, and adaptable qualities.
Exceptional interpersonal skills, fostering collaborative work environments and seamless coordination with fellow assistants and staff across all levels.
Valued team player with an easy-going manner, adept at navigating diverse personalities, responsibilities, and assignments with ease

Education

Bachelor's Degree or Equivalent experience

The hiring range for this position in Burbank, CA is $63,400 to $85,000 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The *** *** :

For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Entertainment Operations LLC , which is part of a business we call The *** *** .
*** Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/13

Executive Assistant

Glendale, CA Details

Full Time

Job Summary:

Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? Do you have passion for video games? If so, then the Executive Assistant position in *** Games at *** might be right for you!

This position supports the Senior *** President/Head of *** Games. You would be a part of the *** Games team and would be a key member of a dynamic, fast-paced team and would work with the most creative, intelligent people in the business.

We are looking for an experienced administrative professional with a curiosity and passion for games.

What You Will Do
Every day in this role is different. On any given day you might:

Thoughtfully manage complex calendars, protecting your executive's time through strategic calendar management and vetting a variety of meeting requests
Manage your executive's Inbox to include composing correspondence on behalf of executive, handling highly confidential correspondence and information with utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning and office logistics
Build travel itineraries, book travel arrangements and handle Travel & Entertainment expenses for your leader and/or team
Proactively resolve issues and pitch in to help
Coordinate onboarding/offboarding of team members
Process and track payments to vendors using SAP
Track team time off using Labor Reports in SAP
Plan recognition and team events
Order supplies and equipment along with other office management duties
Manage project tracking and follow-up
Schedule and host Zoom meetings which could include presentation sharing
Attend meetings to take notes and followup on action items
Prepare professional PowerPoint decks and reports to be shared with leaders and stakeholders
Ensure the executive is prepared for meetings and events
Research and report on specific topics as required

Required Qualifications & Skills

At least 7 years of experience supporting business executives in an administrative role
Proven success partnering and interacting with all levels of employees including executive leadership
Prior work experience in a support or administrative role
Strong proficiency with standard office and collaboration tools such as Microsoft Outlook, Word, PowerPoint, Excel, Teams, Slack,
Generally tech-savvy and willing to learn new skills, including the use of AI assistance
Professional and highly discreet while maintaining absolute confidentiality
Effective communication skills, including diplomatic and professional handling of all forms of communications
Ability to be proactive, resourceful, flexible, and responsible
Extremely well organized and attentive to detail

Preferred Qualifications

Prior experience supporting an executive at the Senior *** President level
Good knowledge of games and the gaming industry
Experience working in a large publicly traded company

Education

High School diploma or equivalent required
Associate or Bachelors degree preferred

The hiring range for this position in Glendale is $73,400.00 to $98,400.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Marvel Entertainment:

Marvel Entertainment, LLC, a wholly-owned subsidiary of *** , is one of the world's most prominent character-based entertainment companies, built on a proven library of over 8,000 characters featured in a variety of *** over seventy years. Marvel utilizes its character franchises in entertainment, licensing and publishing.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Marvel Brands LLC , which is part of a business we call Marvel Entertainment .
Marvel Brands LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/13

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

At *** Entertainment Television, you'll help us tell stories that touch millions of people around the globe and new ways for us to connect with the world. Now is your opportunity to unleash your skills...

As an essential member of the administrative support team, this position requires someone who has a professional communication style, pays close attention to detail, has top-notch organizational skills, and the ability to juggle multiple high-priority requests and meet tight deadlines. It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with senior executives both inside and outside the Company. Ideal candidates should possess poise, strong communication skills and represent the Executive's office.

Seeking candidates who enjoy handling administrative operations, are self-starters able to anticipate the Executive's needs and respond with urgency to changing priorities. Also, will handle confidential information, offer creativity to initiate enhancements and maximize work efficiency, demonstrate action-oriented follow-through, apply technology skills using a variety of computer programs, be flexible with work schedule, and meet impromptu demands.

Responsibilities:

Perform administrative duties including, but not limited to, heavy calendar management, screening and routing phone calls, processing expense reports, and ensuring timely and effective communications.
Manage the planning, coordination, and execution of events and frequent business travel, including trip logistics and itinerary, and meeting coordination; provide remote support of the Executive as needed while traveling.
Set up meetings, submit drive-on passes and various other administrative tasks.
Manage office environment by organizing documents, maintaining supplies and COUPA purchasing.
Attends creative meetings to take minutes and track action items.
Interact with the Manager, Office of the President (Onyx Collective) along with a wide variety of *** and external contacts on behalf of the Executive.
Handle internal and external communications with high degree of diplomacy.
Handle confidential and other sensitive information.
Handle gift purchases/delivery.
Pull and prepare reports and documents for the Executive; maintain databases.
Provide backup to other assistants and contribute to common administrative duties.
Support special projects, promotions, events, and/or programs, as needed.

Basic Qualifications:

A minimum of 3 years' administrative experience supporting a senior level executive (agency, production company, studio, network or corporate environment preferred).
Passion for career in TV development / programming.
Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external.
Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through.
Demonstrates curiosity, business acumen and a desire to understand the 'big picture'.
Demonstrated flexibility and professionalism in an environment where change is constant.
Proven ability to handle confidential and sensitive information in a professional manner.
Self-starter, with ability to work with limited supervision, exercise good judgement, anticipate issues and proactively problem solve.
Excellent attention to detail and accuracy.
Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote and Outlook), as well as SAP. Ability to manage various reports and presentations for the department.

Preferred Qualifications:

4+ years' prior experience supporting senior-level executives in a corporate environment, entertainment strongly preferred.

The hiring range for this position in Century City, CA is $70,000 to $93,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Freeform:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** General Entertainment Content, LLC , which is part of a business we call Freeform .
*** General Entertainment Content, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

This role requires a highly organized, proactive, and adaptable individual with exceptional communication skills and a passion for Marvel and the television industry.

You will assist executives who oversee the development, production, distribution, and overall strategy of television while gaining valuable experience in a very dynamic and fast-paced environment.

KEY RESPONSIBILITIES:

Provide administrative support to a team of executives within the television department, including scheduling meetings, rolling calls, maintaining daily schedules, preparing/submitting expense reports, arranging travel, etc.
Continuously prioritize meeting requests and schedule accordingly.
Track various creative, production, and performance related data/milestones.
Organize and file documents, notes, and presentations.
Assist in managing creative and production databases.
Work collaboratively with executive assistants across other Marvel *** and *** departments.
Assist in preparing for meetings including reserving and setting up spaces, AV prep, arranging food/drink, helping with agendas, taking notes, and following up.
Assist in the planning and execution of events/celebrations such as screenings, team milestones, etc.
Maintain strict confidentiality regarding sensitive information related to projects, contracts, and personnel matters.
Assist other department members as necessary and acts as back up for other assistants on team.
Perform other duties as assigned.

QUALIFICATIONS:

Minimum 2 years' experience in a similar administrative role (within television industry is preferred)
Ability to adapt to changing priorities and deadlines while maintaining a positive attitude and a proactive approach.
Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills and a professional, friendly demeanor.
Meticulous attention to detail, ensuring accuracy in all tasks and communications.
Collaborative mindset with the ability to work effectively both independently and as part of a team.
Sharp technical skills with proficiency in spreadsheet and presentation programs.
Enthusiasm for Marvel *** , with a desire to contribute to the success of exciting television projects.

The hiring range for this position in Burbank, CA is $52, 398 to $70,290 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Marvel *** :

Marvel *** has created one of the most powerful brands by bringing memorable, life-changing storytelling to the world through incredible characters like Iron Man, Thor, Black Panther and Captain America. The Marvel Cinematic Universe multi-film franchises have redefined the genre in building a universe filled with creativity, innovation and collaboration. At Marvel *** , you will be part of a team that helps propel our legacy into the future with a vision as far-reaching as our stories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Marvel *** , LLC Payroll Svc , which is part of a business we call Marvel *** .
Marvel *** , LLC Payroll Svc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

The Executive Assistant reports to a *** President and an Executive Director of Development for *** Branded Television. As an Executive Assistant, the successful candidate will effectively balance changing demands, manage a dynamic schedule, and function well under pressure. Additionally, the Executive Assistant will build collaborative relationships with other executives and assistants throughout the company. A high level of professionalism and confidentiality is required.

Responsibilities:

Provide direct administrative support to the VP and Executive Director of Development.
Prepare executive level presentations, memos, letters, reports, spreadsheets, and other correspondence.
Collect, compile, and prepare status, tracking, and summary reports.
Coordinate travel; prepare and process Travel & Expense reports.
Specific clerical tasks include but are not limited to phone coverage/maintain phone log, coordinate meetings, maintain calendars, check requests, order supplies, shipping, copying, faxing, and filing.
Support special projects, promotions, events, and/or programs, as needed or assigned.
Prepare one sheets, create deck presentations, and write script coverage as needed.
Collaborate with employees for information, research, administrative materials, etc.
Take comprehensive notes on both internal and external creative conversations.
Be aware of shifting priorities that will impact scheduling for internal and external stakeholders.

Basic Qualifications:

1+ years of experience in entertainment; preferably supporting an executive at a production company, studio or network.
Proficient in Outlook (create/edit emails and appointments), Word (create/edit documents), Excel (create/edit documents), PowerPoint & keynote (create/edit presentations).
Team player, who is a highly motivated self-starter with the ability to multi-task and work well under pressure.
Excellent communication skills, both written and verbal.
Exceptional organizational skills with strong attention to detail.
Able to demonstrate professional demeanor in a team-based environment.
Ability to work flexible hours and overtime as necessary.

Preferred Qualifications:

Passionate about working in Kids and Family programming.
Prior experience processing travel and expense reports in an on-line HRIS system; like SAP.

The hiring range for this position in Burbank, CA is $47,900 to $64,100 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Entertainment Television:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Cable Networks Group , which is part of a business we call *** Entertainment Television .
*** Cable Networks Group is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Los Angeles, CA Details

Full Time

Job Summary:

The Executive Assistant will provide administrative support leaders on the Scripted team for ONYX Collective , including the SVP. Responsibilities include executive scheduling, travel & expense reports, meeting setup, event planning, and other administrative support as needed. The position requires a professional communication style, strong attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines. This position requires a high level of integrity and discretion in handling confidential information and professional etiquette to represent and interface with senior executives inside and outside the Company. Seeking poised self-starters who can anticipate needs, offer creativity to initiate enhancements, drive work products, showcase follow-through, and be a collaborative team player.

Responsibilities:

Provide day-to-day administrative support to the ONYX Collective Scripted team.
Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedules, processing expense reports, and ensuring timely and effective communications.
Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, ordering supplies, and processing purchase orders.
Coordinate the planning and execution of in-person/virtual events and business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office.
Create PowerPoint and Keynote presentations.
Manage reports and maintain databases.
Support special projects, promotions, events, and programs, as needed.
Interface with various internal departments and external organizations.
Participate in an administrative team, providing backup to other assistants and contributing to day-to-day coverage of administrative duties.

Basic Qualifications:

A minimum of 2 years of administrative experience in a high-volume entertainment desk at a studio, network, production company or agency.
Strong understanding of the television programming process.
Excellent written, verbal, and interpersonal communication skills.
Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external.
Strong organizational and time management skills.
Proven experience in multi-tasking and working with multiple people and priorities while delivering on high-quality results and follow-through.
Demonstrates curiosity, business acumen, and a desire to understand the 'big picture'.
Demonstrates flexibility and professionalism in an environment where change is constant.
Proven ability to handle confidential and sensitive information in a professional manner.
Self-starter, with the ability to work with limited supervision, exercise good judgment, and proactively problem solve.
Excellent attention to detail and accuracy.
Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote, and Outlook) and SAP.

Preferred Qualifications:

Experience supporting senior-level executive(s) in a corporate environment preferred.

The hiring range for this position in Los Angeles, CA is $57,900 to $77,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Freeform:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** General Entertainment Content, LLC , which is part of a business we call Freeform .
*** General Entertainment Content, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
We will consider for employment qualified applicants with criminal histories consistent with applicable law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Los Angeles, CA Details

Full Time

Job summary

This position is responsible for providing administrative support to the EVP, Domestic Marketing as well as helping assist some admin tasks for the Marketing Brand & Strategy team.

Responsibilities to include:

Cover phones and roll calls
Coordinate departmental and intra-departmental meetings
Coordinate meetings with outside clients and vendors
Set up Zoom meeting links
Maintain and submit expense reports according to PPC policies
Create and distribute agendas for meetings
Coordinate gate passes to ensure visitors are granted access as needed
Coordinate conference room requests and bookings
Maintain and distribute department contact information as needed
Assist other executives and directors with special tasks or projects when requested
Book domestic and international travel
Manage day to day critical issues and troubleshooting of executive/departmental scheduling issues

Qualifications/skills

Basic qualifications:

Previous assistant experience in fast paced industry
1 + years related experience
Bachelors Degree preferred or equivalent work experience
Proficient in Microsoft Office, including comprehensive understanding of PowerPoint and Excel

Desired skills:

Excellent written, verbal, and interpersonal
Quick-thinking with decision making, assertive and very pro-active
Organized, accurate and ability to prioritize
Understanding of the marketing and key players of the film industry
Up to date in tech, social *** and pop culture

Founded in 1912, *** Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to *** 's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, *** Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. *** Pictures controls a collection of some of the most powerful brands in filmed entertainment, including *** Pictures, *** Animation, and *** Players. PPC operations also include *** Home Entertainment, *** Pictures International, *** Licensing Inc., and *** Studio Group. *** Pictures is a subsidiary of *** , which connects with billions of people worldwide through its global brands including *** , *** , *** Network, *** , *** , *** and streaming ser *** *** +.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 54,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

***

*** is an equal opportunity employer (EOE) including disability/vet.

At *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Los Angeles

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Culver City, CA Details

Full Time

Every great story has a new beginning, and yours starts here.

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role
This position will support the EVP (Drama Series and Films). Candidates must have a strong ability to interact with internal staff and external talent (at all levels) in a fast-paced environment and to be proactive, resourceful, and efficient, with a high-level of professionalism and confidentiality. Drama Series and Films is seeking a positive team player who is proactive, detail-oriented, highly organized, a great communicator and a quick-thinking problem solver.

Your Role Accountabilities

Administrative support to include scheduling and maintaining a complex executive calendar, arranging executive and talent travel, scheduling calls and meetings, processing expense reports and screening/logging phone calls and emails. Other administrative and clerical duties and projects as assigned
Maintain centralized tracking for high volume programming, delivery timelines and contacts in coordination with other executives, and maintain overall scheduling grid
Research ideas and review *** landscape for specific projects
Preparing background materials for meetings and pitches.
Work collaboratively with assistants and executives across various departments such as production, marketing, *** relations and content planning
Communicate with high-level talent and external partners
The position is Los Angeles based with a hybrid work schedule

Qualifications & Experience

Minimum 4 years of desk/executive assistant experience within the entertainment industry; preferably programming or at an agency.
Proven ability to multi-task; able to prioritize workload of senior executive constantly and consistently, and oneself simultaneously.
Candidate must be able to handle themselves professionally with many other executives within the company as well as writers, producers, talent and other executives within the industry.
Solid understanding of the entertainment industry specifically as it relates to the creative side of the business.
Experience in handling a wide range of administrative tasks and will be able to work independently with little or no supervision and handle other projects and duties at executive's discretion/direction.
Ability to respond after hours for important, timely or urgent matters
Possess a high degree of professionalism, prioritization, judgment, and accuracy
Maintain a high level of confidentiality
Strong organizational and follow-up skills
Proficiency in Microsoft Office and virtual workspace essentials like Teams and Zoom
Bachelor's degree preferred
Must have valid driver's license

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $47,262.00 - $87,772.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Burbank, CA Details

Full Time

Perform clerical duties. Answer phones, schedule high volume meetings for labor executives, create and maintain digital and physical files, submit expense reports, and assist with travel arrangements. Open, review, record, distribute and prioritize mail. Perform other administrative tasks as assigned.

Assist Director of Labor Relations to administer trust fund payroll and residuals audits. Gather and coordinate data requested by auditors with internal WB payroll and residuals departments and production. Track the status of audits in e-Counsel database. Review and redact information from employment agreements that are outside the scope of audits. Process trust fund invoices.

Complete required Union/Guild forms. Complete signatory applications for unions and guilds to clear each new theatrical motion pictures and tv episode to start principal photography. Draft Letters of Guarantee (based upon templates) for distribution to WGA, DGA, SAG-AFTRA. Facilitate processing of benefit trust fund forms for crew members. Draft Related/Affiliated Entity documents for submission to the Motion Picture Industry Pension and Health Plans before principal photography.Research and draft Production Designer Screen Credit requests. Draft new hire letters for appropriate unions/guilds and Contract Services Administrative Trust Fund for roster placement.

Track Union/Guild Contractual Deadlines. Track American Federation Musicians scoring deadlines. Track minor waivers sent to Departments of Labor. Track AMPTP information request deadlines. Track Arbitrator selection deadlines.

Manage WGA Reacquisition Process. Draft responses to WGA Notices of Reacquisition. Track WGA reacquisition deadlines for Business Affairs, Legal Affairs and Labor to ensure rights do not lapse.

Submit required Union reports. Submit DGA deal memos for each theatrical motion picture, quarterly earnings reports to DGA/SAG-AFTRA/IATSE, and OPEIU payroll reports.

Maintain various databases to track union information. Maintain Claims Database to track all union claims to discern claim patterns for use in industry negotiations. Generate claims reports from the Database. Update Waiver Database to track waivers that Labor Executives request from Unions.

Distribute labor documents. Distribute WB Labor Relations memos, AMPTP Notices to production executives. Distribute union collective bargaining agreements and Memoranda of Agreements to production clients after negotiations.

Assist with Studio's annual compliance filing with the U.S. Department of Labor. Obtain and organize information from various studio divisions to assist labor executives supervising the filing.

Organize flow of information for labor relations: Coordinate with WB Production Administration to create internal production reports identifying key information such as production personnel and contact information for each theatrical information. Update theatrical motion picture assignments. Update union contact lists. Take notes in pre-production conference calls for each production.

Provide support for arbitrations. Assemble documents to help labor executives and outside counsel prepare for arbitration.

Provide support during industry negotiations. Complete and verify for accuracy Authorization Lists naming different WB entities that AMPTP has authorization to negotiate for. Draft index of Union and Management Proposals to aid labor executives.

Investigate claims involving smaller claim amounts. Research and investigate under labor executive's supervision SAG-AFTRA day player and background performer claims. Review film footage to investigate SAG-AFTRA upgrade claims. Interact with production personnel, casting representatives, payroll and union/guild Business Representatives as required.

Qualifications & Experience

Previous Labor Relations and/or Legal experience preferred
Previous secretarial experience preferred
Previous experience working in a confidential environment preferred
Previous Entertainment Industry experience in television and/or film preferred.
High School diploma required. College degree preferred.
Must have strong writing skills and attention to detail.
Typing at 50 wpm required
Must have proficiency with Word, Excel, One Drive, Sharepoint and Adobe Acrobat.
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, report & letter formats.
Must be able to handle heavy paper flow and extensive filing from both Supervisors
Must be able to communicate effectively & tactfully with persons on all levels in person & on telephone
Must be able to pay close attention to detail and understand written & oral instructions
Must be able to work independently; must be able to take initiative
Must be able to organize & schedule work effectively; must be able to handle multiple tasks
Must be able to work well under time constraints; must be a team player
Must be able to maintain confidentiality
Must be able to work in a fast-paced environment with the ability to change priorities quickly
Must be able to work flexible hours including overtime if and when necessary
Must be able to take direction and instructions being given
Must be able to keep track of current projects supervisors are handling

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $39,749.00 - $73,819.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/19

Executive Assistant

Universal City, CA Details

Full Time

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including *** , *** News, MS *** , *** , *** Sports, *** , *** Local Stations, Bravo, USA Network, and *** , our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. *** Universal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast *** Universal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

This position is responsible for providing administrative support for Focus Features' Executive *** President & Global Head of Business Affairs, who oversees all business and legal affairs for the company. The Executive Assistant must be organized, tech-savvy, and able to multi-task. This position will work in a fun and fast-paced environment that will provide great exposure to the business and legal side of the studio that produced and/or distributed such films as The Holdovers, Phantom Thread, Brokeback Mountain, Lost in Translation, BlacKkKlansman, Moonrise Kingdom and Eternal Sunshine of the Spotless Mind.

Essential Responsibilities:

Assist with administrative duties, including preparation of meeting materials, answering phones, filing, photocopying, and messengering correspondence and documents
Process payments and coordinate tax and employment documentation required in connection with development projects and acquisitions
Schedule meetings and maintain calendar
Manage travel arrangements and complete expense reports
Organize and maintain physical and digital files
Maintain continual communication with attorneys, business affairs staff, production, and other client groups to ascertain accurate development and production information
Interact and maintain relationships with members of other business units at Universal, as well as with third parties including agencies and law firms
Conduct research as directed and prepare charts and other documentation as requested
Maintain project status report
Perform other administrative tasks required by the department

Qualifications

Bachelor's Degree
Proficiency and demonstrated ability in Microsoft Word, Excel, and Outlook

Eligibility Requirements:

Must have unrestricted work authorization to work in the United States
Must be willing to be covered by Solutions, *** U's Alternative Dispute Resolution Program

Desired Characteristics:

Prior legal or business affairs and/or administrative assistant experience a plus
Highly organized and excellent follow through skills
Ability to perform routine work with excellent accuracy and attention to detail, with a strong sense of responsibility and accountability
Demonstrated professionalism and ability to communicate with poise and professionalism with all levels of executives, management, and staff
Trustworthy with sensitive and/or confidential information

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by *** Universal by visiting the Benefits page of the Careers website. Salary range: $47,500-$60,000

Additional Information

*** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by emailing [Please reply using Staff Me Up] .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/13

Executive Assistant

New York, NY Details

Full Time

Every great story has a new beginning, and yours starts here.

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Assist the Investor Strategy, Treasury and Corporate Finance departments by providing general administrative support including maintaining contact lists, calendar management, scheduling meetings, booking conference rooms (including food & beverage service), visitor management, preparation of correspondence, maintaining department manuals, policies and files, report distribution,.Assist with travel arrangements & expense report. Receive, sort, and appropriately manage all incoming mail including remote deposit of physical checks. Schedule overnight shipments as needed and arrange DocuSign files for electronic signatures. Support Investor Strategy, Treasury and Corporate Finance projects and initiatives as needed.

Your Role Accountabilities

Provide administrative support to the EVP, Global Investor Strategy & EVP, Treasury, Investments, and Real Estate.
Responsibilities include general department support, preparation of correspondence, FedEx shipments, travel arrangements, presentations, expense reports, supply orders, subscription tracking, file maintenance, scanning, answering calls/emails, receiving visitors, etc.
Scheduling and calendar management, including scheduling virtual meetings in multiple time zones
Attend department meetings, take minutes, distribute meeting minutes and follow-ups
Retrieve, sort, and process all incoming and outgoing mail for the department, including overnight packages.
Remotely deposit all physical checks received at the New York office
Arrange requests for electronic signatures using DocuSign and/or Adobe Sign

Qualifications & Experience

Minimum of 5+ years as a corporate administrative assistant or equivalent.
Experience working in a hybrid work environment supporting multiple locations.
Certified Notary Public license preferred or willingness to acquire the credential.
Proficient with Microsoft Suite of products, Google Workspace, and Zoom video conferencing.
Ability to respond after hours for important, timely or urgent matters
Demonstrates high-level of professionalism, accountability, and confidentiality.
Strong verbal and written communication skills. Ability to coordinate communications externally and internally across multiple departments and at all levels.
Ability to multi-task effectively and efficiently and prioritize various requests and projects appropriately in a fast-paced environment.

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $62,797.00 - $116,624.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/30

Executive Assistant

Atlanta, GA Details

Full Time

Every great story has a new beginning, and yours starts here.

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

The Legal Assistant will provide a full range of administrative support to the *** Sports Legal team including, but not limited to: arrange travel, maintain Outlook calendars, schedule meetings, create legal files and file emails and documents in the department's online document management system, prepare expense reports and other documents. This individual must be proactive and able to prioritize while simultaneously managing a variety of tasks for multiple team members.

Your Role Accountabilities

Managing Outlook calendars, including coordinating meetings

Assisting with knowledge management, including creating legal files & filing emails & documents

Misc. admin tasks such as drafting documents, coordinating with IT, coordinating with other depts.

Scheduling travel & preparing & submitting expense reports

Qualifications & Experience

2-5 years' experience working as a legal assistant or legal coordinator with a law firm or corporate legal department
BA/BS degree preferred.
MS Office proficient: Excel, Word, Outlook, PowerPoint.
Experience with legal industry document management software such as iManage, Workshare, eCounsel, etc.
Experience with other common work productivity software such as Zoom, Slack, Adobe, etc.
Excellent verbal and written communication skills are required.
Ability to stay organized and work efficiently in a very fast paced environment. Ability to prioritize work to handle many projects simultaneously under deadlines.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.