Apply to this Executive Assistant Job

6/28

New York, NY

ABC

Starts Aug 01

For 11 Month(s)

Job Requirements: Must be local to location (or willing to work as a local).

A Nationally Syndicated Daytime Talk Show is looking for an outstanding Executive Assistant to support our Executive Producer. In this role, you will directly support the Executive Producer's day-to-day with top priorities being, but not limited to, extensive calendar management, scheduling internal / external meetings, business travel, expense reporting along with other standard responsibilities pertaining to an executive assistant role. Success in this role means keeping our Executive focused on the most business-critical opportunities and ensuring deadlines and goals are met while promoting the company and show values. Bring your ability to balance creativity, focus, determination, and be a team player!

As a member of our team, you will:
Arrange meetings and maintain frequently changing calendars
Review all incoming documents, and packages
Organize all off-sites, conferences, and events
Make travel arrangements, process expense reports
Provide critical administrative support

This describes you:
You are exceptionally organized
You have a positive can-do "make it happen" attitude: you are comfortable making decisions with little supervision or direction, and you learn and adjust quickly
You have excellent written and verbal communication skills
You are discrete and maintain absolute confidentiality as this position regularly handles sensitive information
You have the ability to anticipate others' needs and act with patience, kindness, and firmness, and have a genuine passion for supporting others

This position’s benefits include paid dark weeks and an option to buy into the company's health insurance plan. Position starts in early-August 2022, wraps early June 2023.

Must be fully vaccinated against COVID-19

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*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
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2+ years of experience as an assistant in entertainment.
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Experience engaging with high-level company executives, virtually and to support in-person technology demos
Desire and ability to build strong relationships across *** , with peers, executives and within the R&D team
Experience supporting a dynamic and face-paced department or team
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Experience within *** or experiences supporting executives in an entrepreneurial technology organization
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About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with WDI Research & Development, Inc. , which is part of a business we call *** Imagineering .
WDI Research & Development, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

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Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

About the Role & Team

The *** Department incorporates *** , Integrated Marketing and Synergy, and Growth Marketing across *** *** and *** + Brand and Bundle. The ideal candidate should be comfortable in a fast-paced environment, able to juggle multiple projects simultaneously, and have a meticulous attention to detail.

What You Will Do

Meeting coordination/scheduling, logistics, preparation, invitations and materials for both internal and external partners
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Outstanding l organizational skills and commitment to follow-through, capable of efficiently managing multiple projects concurrently.
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For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Entertainment Operations LLC , which is part of a business we call The *** *** .
*** Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/13

Executive Assistant

Glendale, CA Details

Full Time

Job Summary:

Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? Do you have passion for video games? If so, then the Executive Assistant position in *** Games at *** might be right for you!

This position supports the Senior *** President/Head of *** Games. You would be a part of the *** Games team and would be a key member of a dynamic, fast-paced team and would work with the most creative, intelligent people in the business.

We are looking for an experienced administrative professional with a curiosity and passion for games.

What You Will Do
Every day in this role is different. On any given day you might:

Thoughtfully manage complex calendars, protecting your executive's time through strategic calendar management and vetting a variety of meeting requests
Manage your executive's Inbox to include composing correspondence on behalf of executive, handling highly confidential correspondence and information with utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning and office logistics
Build travel itineraries, book travel arrangements and handle Travel & Entertainment expenses for your leader and/or team
Proactively resolve issues and pitch in to help
Coordinate onboarding/offboarding of team members
Process and track payments to vendors using SAP
Track team time off using Labor Reports in SAP
Plan recognition and team events
Order supplies and equipment along with other office management duties
Manage project tracking and follow-up
Schedule and host Zoom meetings which could include presentation sharing
Attend meetings to take notes and followup on action items
Prepare professional PowerPoint decks and reports to be shared with leaders and stakeholders
Ensure the executive is prepared for meetings and events
Research and report on specific topics as required

Required Qualifications & Skills

At least 7 years of experience supporting business executives in an administrative role
Proven success partnering and interacting with all levels of employees including executive leadership
Prior work experience in a support or administrative role
Strong proficiency with standard office and collaboration tools such as Microsoft Outlook, Word, PowerPoint, Excel, Teams, Slack,
Generally tech-savvy and willing to learn new skills, including the use of AI assistance
Professional and highly discreet while maintaining absolute confidentiality
Effective communication skills, including diplomatic and professional handling of all forms of communications
Ability to be proactive, resourceful, flexible, and responsible
Extremely well organized and attentive to detail

Preferred Qualifications

Prior experience supporting an executive at the Senior *** President level
Good knowledge of games and the gaming industry
Experience working in a large publicly traded company

Education

High School diploma or equivalent required
Associate or Bachelors degree preferred

The hiring range for this position in Glendale is $73,400.00 to $98,400.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Marvel Entertainment:

Marvel Entertainment, LLC, a wholly-owned subsidiary of *** , is one of the world's most prominent character-based entertainment companies, built on a proven library of over 8,000 characters featured in a variety of *** over seventy years. Marvel utilizes its character franchises in entertainment, licensing and publishing.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Marvel Brands LLC , which is part of a business we call Marvel Entertainment .
Marvel Brands LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/13

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

At *** Entertainment Television, you'll help us tell stories that touch millions of people around the globe and new ways for us to connect with the world. Now is your opportunity to unleash your skills...

As an essential member of the administrative support team, this position requires someone who has a professional communication style, pays close attention to detail, has top-notch organizational skills, and the ability to juggle multiple high-priority requests and meet tight deadlines. It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with senior executives both inside and outside the Company. Ideal candidates should possess poise, strong communication skills and represent the Executive's office.

Seeking candidates who enjoy handling administrative operations, are self-starters able to anticipate the Executive's needs and respond with urgency to changing priorities. Also, will handle confidential information, offer creativity to initiate enhancements and maximize work efficiency, demonstrate action-oriented follow-through, apply technology skills using a variety of computer programs, be flexible with work schedule, and meet impromptu demands.

Responsibilities:

Perform administrative duties including, but not limited to, heavy calendar management, screening and routing phone calls, processing expense reports, and ensuring timely and effective communications.
Manage the planning, coordination, and execution of events and frequent business travel, including trip logistics and itinerary, and meeting coordination; provide remote support of the Executive as needed while traveling.
Set up meetings, submit drive-on passes and various other administrative tasks.
Manage office environment by organizing documents, maintaining supplies and COUPA purchasing.
Attends creative meetings to take minutes and track action items.
Interact with the Manager, Office of the President (Onyx Collective) along with a wide variety of *** and external contacts on behalf of the Executive.
Handle internal and external communications with high degree of diplomacy.
Handle confidential and other sensitive information.
Handle gift purchases/delivery.
Pull and prepare reports and documents for the Executive; maintain databases.
Provide backup to other assistants and contribute to common administrative duties.
Support special projects, promotions, events, and/or programs, as needed.

Basic Qualifications:

A minimum of 3 years' administrative experience supporting a senior level executive (agency, production company, studio, network or corporate environment preferred).
Passion for career in TV development / programming.
Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external.
Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through.
Demonstrates curiosity, business acumen and a desire to understand the 'big picture'.
Demonstrated flexibility and professionalism in an environment where change is constant.
Proven ability to handle confidential and sensitive information in a professional manner.
Self-starter, with ability to work with limited supervision, exercise good judgement, anticipate issues and proactively problem solve.
Excellent attention to detail and accuracy.
Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote and Outlook), as well as SAP. Ability to manage various reports and presentations for the department.

Preferred Qualifications:

4+ years' prior experience supporting senior-level executives in a corporate environment, entertainment strongly preferred.

The hiring range for this position in Century City, CA is $70,000 to $93,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Freeform:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** General Entertainment Content, LLC , which is part of a business we call Freeform .
*** General Entertainment Content, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

This role requires a highly organized, proactive, and adaptable individual with exceptional communication skills and a passion for Marvel and the television industry.

You will assist executives who oversee the development, production, distribution, and overall strategy of television while gaining valuable experience in a very dynamic and fast-paced environment.

KEY RESPONSIBILITIES:

Provide administrative support to a team of executives within the television department, including scheduling meetings, rolling calls, maintaining daily schedules, preparing/submitting expense reports, arranging travel, etc.
Continuously prioritize meeting requests and schedule accordingly.
Track various creative, production, and performance related data/milestones.
Organize and file documents, notes, and presentations.
Assist in managing creative and production databases.
Work collaboratively with executive assistants across other Marvel *** and *** departments.
Assist in preparing for meetings including reserving and setting up spaces, AV prep, arranging food/drink, helping with agendas, taking notes, and following up.
Assist in the planning and execution of events/celebrations such as screenings, team milestones, etc.
Maintain strict confidentiality regarding sensitive information related to projects, contracts, and personnel matters.
Assist other department members as necessary and acts as back up for other assistants on team.
Perform other duties as assigned.

QUALIFICATIONS:

Minimum 2 years' experience in a similar administrative role (within television industry is preferred)
Ability to adapt to changing priorities and deadlines while maintaining a positive attitude and a proactive approach.
Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
Excellent written and verbal communication skills and a professional, friendly demeanor.
Meticulous attention to detail, ensuring accuracy in all tasks and communications.
Collaborative mindset with the ability to work effectively both independently and as part of a team.
Sharp technical skills with proficiency in spreadsheet and presentation programs.
Enthusiasm for Marvel *** , with a desire to contribute to the success of exciting television projects.

The hiring range for this position in Burbank, CA is $52, 398 to $70,290 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Marvel *** :

Marvel *** has created one of the most powerful brands by bringing memorable, life-changing storytelling to the world through incredible characters like Iron Man, Thor, Black Panther and Captain America. The Marvel Cinematic Universe multi-film franchises have redefined the genre in building a universe filled with creativity, innovation and collaboration. At Marvel *** , you will be part of a team that helps propel our legacy into the future with a vision as far-reaching as our stories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Marvel *** , LLC Payroll Svc , which is part of a business we call Marvel *** .
Marvel *** , LLC Payroll Svc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

The Executive Assistant reports to a *** President and an Executive Director of Development for *** Branded Television. As an Executive Assistant, the successful candidate will effectively balance changing demands, manage a dynamic schedule, and function well under pressure. Additionally, the Executive Assistant will build collaborative relationships with other executives and assistants throughout the company. A high level of professionalism and confidentiality is required.

Responsibilities:

Provide direct administrative support to the VP and Executive Director of Development.
Prepare executive level presentations, memos, letters, reports, spreadsheets, and other correspondence.
Collect, compile, and prepare status, tracking, and summary reports.
Coordinate travel; prepare and process Travel & Expense reports.
Specific clerical tasks include but are not limited to phone coverage/maintain phone log, coordinate meetings, maintain calendars, check requests, order supplies, shipping, copying, faxing, and filing.
Support special projects, promotions, events, and/or programs, as needed or assigned.
Prepare one sheets, create deck presentations, and write script coverage as needed.
Collaborate with employees for information, research, administrative materials, etc.
Take comprehensive notes on both internal and external creative conversations.
Be aware of shifting priorities that will impact scheduling for internal and external stakeholders.

Basic Qualifications:

1+ years of experience in entertainment; preferably supporting an executive at a production company, studio or network.
Proficient in Outlook (create/edit emails and appointments), Word (create/edit documents), Excel (create/edit documents), PowerPoint & keynote (create/edit presentations).
Team player, who is a highly motivated self-starter with the ability to multi-task and work well under pressure.
Excellent communication skills, both written and verbal.
Exceptional organizational skills with strong attention to detail.
Able to demonstrate professional demeanor in a team-based environment.
Ability to work flexible hours and overtime as necessary.

Preferred Qualifications:

Passionate about working in Kids and Family programming.
Prior experience processing travel and expense reports in an on-line HRIS system; like SAP.

The hiring range for this position in Burbank, CA is $47,900 to $64,100 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Entertainment Television:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Cable Networks Group , which is part of a business we call *** Entertainment Television .
*** Cable Networks Group is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Los Angeles, CA Details

Full Time

Job Summary:

The Executive Assistant will provide administrative support leaders on the Scripted team for ONYX Collective , including the SVP. Responsibilities include executive scheduling, travel & expense reports, meeting setup, event planning, and other administrative support as needed. The position requires a professional communication style, strong attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines. This position requires a high level of integrity and discretion in handling confidential information and professional etiquette to represent and interface with senior executives inside and outside the Company. Seeking poised self-starters who can anticipate needs, offer creativity to initiate enhancements, drive work products, showcase follow-through, and be a collaborative team player.

Responsibilities:

Provide day-to-day administrative support to the ONYX Collective Scripted team.
Perform administrative duties including, but not limited to, screening and routing phone calls, managing schedules, processing expense reports, and ensuring timely and effective communications.
Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, ordering supplies, and processing purchase orders.
Coordinate the planning and execution of in-person/virtual events and business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office.
Create PowerPoint and Keynote presentations.
Manage reports and maintain databases.
Support special projects, promotions, events, and programs, as needed.
Interface with various internal departments and external organizations.
Participate in an administrative team, providing backup to other assistants and contributing to day-to-day coverage of administrative duties.

Basic Qualifications:

A minimum of 2 years of administrative experience in a high-volume entertainment desk at a studio, network, production company or agency.
Strong understanding of the television programming process.
Excellent written, verbal, and interpersonal communication skills.
Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external.
Strong organizational and time management skills.
Proven experience in multi-tasking and working with multiple people and priorities while delivering on high-quality results and follow-through.
Demonstrates curiosity, business acumen, and a desire to understand the 'big picture'.
Demonstrates flexibility and professionalism in an environment where change is constant.
Proven ability to handle confidential and sensitive information in a professional manner.
Self-starter, with the ability to work with limited supervision, exercise good judgment, and proactively problem solve.
Excellent attention to detail and accuracy.
Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote, and Outlook) and SAP.

Preferred Qualifications:

Experience supporting senior-level executive(s) in a corporate environment preferred.

The hiring range for this position in Los Angeles, CA is $57,900 to $77,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Freeform:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** General Entertainment Content, LLC , which is part of a business we call Freeform .
*** General Entertainment Content, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
We will consider for employment qualified applicants with criminal histories consistent with applicable law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Los Angeles, CA Details

Full Time

Job summary

This position is responsible for providing administrative support to the EVP, Domestic Marketing as well as helping assist some admin tasks for the Marketing Brand & Strategy team.

Responsibilities to include:

Cover phones and roll calls
Coordinate departmental and intra-departmental meetings
Coordinate meetings with outside clients and vendors
Set up Zoom meeting links
Maintain and submit expense reports according to PPC policies
Create and distribute agendas for meetings
Coordinate gate passes to ensure visitors are granted access as needed
Coordinate conference room requests and bookings
Maintain and distribute department contact information as needed
Assist other executives and directors with special tasks or projects when requested
Book domestic and international travel
Manage day to day critical issues and troubleshooting of executive/departmental scheduling issues

Qualifications/skills

Basic qualifications:

Previous assistant experience in fast paced industry
1 + years related experience
Bachelors Degree preferred or equivalent work experience
Proficient in Microsoft Office, including comprehensive understanding of PowerPoint and Excel

Desired skills:

Excellent written, verbal, and interpersonal
Quick-thinking with decision making, assertive and very pro-active
Organized, accurate and ability to prioritize
Understanding of the marketing and key players of the film industry
Up to date in tech, social *** and pop culture

Founded in 1912, *** Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to *** 's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, *** Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. *** Pictures controls a collection of some of the most powerful brands in filmed entertainment, including *** Pictures, *** Animation, and *** Players. PPC operations also include *** Home Entertainment, *** Pictures International, *** Licensing Inc., and *** Studio Group. *** Pictures is a subsidiary of *** , which connects with billions of people worldwide through its global brands including *** , *** , *** Network, *** , *** , *** and streaming ser *** *** +.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 54,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

***

*** is an equal opportunity employer (EOE) including disability/vet.

At *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Los Angeles

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Culver City, CA Details

Full Time

Every great story has a new beginning, and yours starts here.

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role
This position will support the EVP (Drama Series and Films). Candidates must have a strong ability to interact with internal staff and external talent (at all levels) in a fast-paced environment and to be proactive, resourceful, and efficient, with a high-level of professionalism and confidentiality. Drama Series and Films is seeking a positive team player who is proactive, detail-oriented, highly organized, a great communicator and a quick-thinking problem solver.

Your Role Accountabilities

Administrative support to include scheduling and maintaining a complex executive calendar, arranging executive and talent travel, scheduling calls and meetings, processing expense reports and screening/logging phone calls and emails. Other administrative and clerical duties and projects as assigned
Maintain centralized tracking for high volume programming, delivery timelines and contacts in coordination with other executives, and maintain overall scheduling grid
Research ideas and review *** landscape for specific projects
Preparing background materials for meetings and pitches.
Work collaboratively with assistants and executives across various departments such as production, marketing, *** relations and content planning
Communicate with high-level talent and external partners
The position is Los Angeles based with a hybrid work schedule

Qualifications & Experience

Minimum 4 years of desk/executive assistant experience within the entertainment industry; preferably programming or at an agency.
Proven ability to multi-task; able to prioritize workload of senior executive constantly and consistently, and oneself simultaneously.
Candidate must be able to handle themselves professionally with many other executives within the company as well as writers, producers, talent and other executives within the industry.
Solid understanding of the entertainment industry specifically as it relates to the creative side of the business.
Experience in handling a wide range of administrative tasks and will be able to work independently with little or no supervision and handle other projects and duties at executive's discretion/direction.
Ability to respond after hours for important, timely or urgent matters
Possess a high degree of professionalism, prioritization, judgment, and accuracy
Maintain a high level of confidentiality
Strong organizational and follow-up skills
Proficiency in Microsoft Office and virtual workspace essentials like Teams and Zoom
Bachelor's degree preferred
Must have valid driver's license

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $47,262.00 - $87,772.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/17

Executive Assistant

Burbank, CA Details

Full Time

Perform clerical duties. Answer phones, schedule high volume meetings for labor executives, create and maintain digital and physical files, submit expense reports, and assist with travel arrangements. Open, review, record, distribute and prioritize mail. Perform other administrative tasks as assigned.

Assist Director of Labor Relations to administer trust fund payroll and residuals audits. Gather and coordinate data requested by auditors with internal WB payroll and residuals departments and production. Track the status of audits in e-Counsel database. Review and redact information from employment agreements that are outside the scope of audits. Process trust fund invoices.

Complete required Union/Guild forms. Complete signatory applications for unions and guilds to clear each new theatrical motion pictures and tv episode to start principal photography. Draft Letters of Guarantee (based upon templates) for distribution to WGA, DGA, SAG-AFTRA. Facilitate processing of benefit trust fund forms for crew members. Draft Related/Affiliated Entity documents for submission to the Motion Picture Industry Pension and Health Plans before principal photography.Research and draft Production Designer Screen Credit requests. Draft new hire letters for appropriate unions/guilds and Contract Services Administrative Trust Fund for roster placement.

Track Union/Guild Contractual Deadlines. Track American Federation Musicians scoring deadlines. Track minor waivers sent to Departments of Labor. Track AMPTP information request deadlines. Track Arbitrator selection deadlines.

Manage WGA Reacquisition Process. Draft responses to WGA Notices of Reacquisition. Track WGA reacquisition deadlines for Business Affairs, Legal Affairs and Labor to ensure rights do not lapse.

Submit required Union reports. Submit DGA deal memos for each theatrical motion picture, quarterly earnings reports to DGA/SAG-AFTRA/IATSE, and OPEIU payroll reports.

Maintain various databases to track union information. Maintain Claims Database to track all union claims to discern claim patterns for use in industry negotiations. Generate claims reports from the Database. Update Waiver Database to track waivers that Labor Executives request from Unions.

Distribute labor documents. Distribute WB Labor Relations memos, AMPTP Notices to production executives. Distribute union collective bargaining agreements and Memoranda of Agreements to production clients after negotiations.

Assist with Studio's annual compliance filing with the U.S. Department of Labor. Obtain and organize information from various studio divisions to assist labor executives supervising the filing.

Organize flow of information for labor relations: Coordinate with WB Production Administration to create internal production reports identifying key information such as production personnel and contact information for each theatrical information. Update theatrical motion picture assignments. Update union contact lists. Take notes in pre-production conference calls for each production.

Provide support for arbitrations. Assemble documents to help labor executives and outside counsel prepare for arbitration.

Provide support during industry negotiations. Complete and verify for accuracy Authorization Lists naming different WB entities that AMPTP has authorization to negotiate for. Draft index of Union and Management Proposals to aid labor executives.

Investigate claims involving smaller claim amounts. Research and investigate under labor executive's supervision SAG-AFTRA day player and background performer claims. Review film footage to investigate SAG-AFTRA upgrade claims. Interact with production personnel, casting representatives, payroll and union/guild Business Representatives as required.

Qualifications & Experience

Previous Labor Relations and/or Legal experience preferred
Previous secretarial experience preferred
Previous experience working in a confidential environment preferred
Previous Entertainment Industry experience in television and/or film preferred.
High School diploma required. College degree preferred.
Must have strong writing skills and attention to detail.
Typing at 50 wpm required
Must have proficiency with Word, Excel, One Drive, Sharepoint and Adobe Acrobat.
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, report & letter formats.
Must be able to handle heavy paper flow and extensive filing from both Supervisors
Must be able to communicate effectively & tactfully with persons on all levels in person & on telephone
Must be able to pay close attention to detail and understand written & oral instructions
Must be able to work independently; must be able to take initiative
Must be able to organize & schedule work effectively; must be able to handle multiple tasks
Must be able to work well under time constraints; must be a team player
Must be able to maintain confidentiality
Must be able to work in a fast-paced environment with the ability to change priorities quickly
Must be able to work flexible hours including overtime if and when necessary
Must be able to take direction and instructions being given
Must be able to keep track of current projects supervisors are handling

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $39,749.00 - $73,819.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/13

Executive Assistant

New York, NY Details

Full Time

Every great story has a new beginning, and yours starts here.

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

Assist the Investor Strategy, Treasury and Corporate Finance departments by providing general administrative support including maintaining contact lists, calendar management, scheduling meetings, booking conference rooms (including food & beverage service), visitor management, preparation of correspondence, maintaining department manuals, policies and files, report distribution,.Assist with travel arrangements & expense report. Receive, sort, and appropriately manage all incoming mail including remote deposit of physical checks. Schedule overnight shipments as needed and arrange DocuSign files for electronic signatures. Support Investor Strategy, Treasury and Corporate Finance projects and initiatives as needed.

Your Role Accountabilities

Provide administrative support to the EVP, Global Investor Strategy & EVP, Treasury, Investments, and Real Estate.
Responsibilities include general department support, preparation of correspondence, FedEx shipments, travel arrangements, presentations, expense reports, supply orders, subscription tracking, file maintenance, scanning, answering calls/emails, receiving visitors, etc.
Scheduling and calendar management, including scheduling virtual meetings in multiple time zones
Attend department meetings, take minutes, distribute meeting minutes and follow-ups
Retrieve, sort, and process all incoming and outgoing mail for the department, including overnight packages.
Remotely deposit all physical checks received at the New York office
Arrange requests for electronic signatures using DocuSign and/or Adobe Sign

Qualifications & Experience

Minimum of 5+ years as a corporate administrative assistant or equivalent.
Experience working in a hybrid work environment supporting multiple locations.
Certified Notary Public license preferred or willingness to acquire the credential.
Proficient with Microsoft Suite of products, Google Workspace, and Zoom video conferencing.
Ability to respond after hours for important, timely or urgent matters
Demonstrates high-level of professionalism, accountability, and confidentiality.
Strong verbal and written communication skills. Ability to coordinate communications externally and internally across multiple departments and at all levels.
Ability to multi-task effectively and efficiently and prioritize various requests and projects appropriately in a fast-paced environment.

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits...
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $62,797.00 - $116,624.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/4

Executive Assistant

Bristol, CT Details

Full Time

Job Summary:

Working at *** is unlike anything else. That's because we're always finding new ways to interact with fans - however and wherever they connect with sports. When you have the latest technology, game-changing ideas, and world-class talent on your team, every day is extraordinary.

Do you enjoy being the "heart" of the team, the one everyone from new hires to senior leadership can rely on to get the job done? If so, then the Executive Assistant position in *** Human Resources at *** might be right for you!

The Executive Assistant will support two *** Presidents and will be responsible for the administrative and executive support for this team and organization. The right candidate for this role will be resilient despite adversity, can complete a high volume of tasks with creative resourcefulness and little guidance, strong attention to detail, agility, the ability to exercise good judgment, and confidentiality.

Responsibilities:

Thoughtfully manage complex calendars
Book Travel for your leader and/or team and build travel itineraries
Coordinate onboarding/offboarding of team members
Plan recognition and team events
Order supplies and equipment along with other office management duties
Manage project tracking and follow-up
Prepare reports to be shared with leaders and stakeholders
Attend meetings to take notes as well as follow up on action items
Partner and consult with your leader in high-level discussions
Prepare professional PowerPoint Decks
Ensure the executive is prepared for meetings and events
Research and report on specific topics as required
Manage highly confidential correspondence and information with the utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning, and office logistics

Qualifications:

A minimum 3 years of experience supporting business executives in large organizations in an administrative role
Prior work experience in a support or administrative role
Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
Generally tech-savvy and willing to learn new skills
Professional and highly discreet while maintaining absolute confidentiality
Effective communication skills, including diplomatic and professional handling of telephone and email communications
Ability to be proactive, resourceful, flexible, and responsible
Ability to take initiative and anticipate needs
Extremely well organized and attentive to detail

Preferred Education:

Bachelor's degree

About *** :

Working at *** is unlike anything else. That's because we're always finding new ways to interact with fans - however and wherever they connect with sports. Every day we're doing things that no one has done, all in a dynamic culture where we defy odds and continuously outdo ourselves. When you have the latest technology, game-changing ideas and world-class talent on your team, every day is extraordinary.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** , Inc , which is part of a business we call *** .
*** , Inc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.