- Pay Rate: $45,000.00 - $65,000.00 - Salary is based on experience and location
- Job Requirements: This is a remote job.
Executive Assistant at Archival Production Company
Founder, Owner and CEO of a rapidly-growing archival production company seeks a remote executive assistant who is organized, self-motivated, positive, and passionate about learning and growing within the production field. This is a position that could evolve into a larger archival researcher role if desired.
Qualifications
Desire to be involved in the documentary production process, specifically the archival, acquired footage side
Understand film and television production
Proactive self-starter willing to learn
Well-organized and able to wear many different hats
Routinely perform a wide variety of support duties
Problem solving skills
“Good eye” and attention to detail
Excellent written and oral communication skills
Professional discretion with ability to handle confidential materials
Demonstrated professional maturity
Positive team player also able to work independently
Proficient in Google Drive and Microsoft Office
Basic understanding of ClickUp, Dropbox, and Quickbooks/working knowledge preferred
Position is completely remote. Must be willing to work across time zones, have a working computer and reliable internet access
Responsibilities
ARCHIVAL
Research
Data entry
Vendor reach-outs and follow-ups via phone and email
MARKETING COMMUNICATIONS
Update and manage company’s website
Manage profile and posts on company’s LinkedIn account
Update IMDB and website with new projects
Write and distribute to clients our quarterly company update email
PROJECT MANAGEMENT
Utilize ClickUp regularly
Onboard new clients, including set up in ADP, ADP Time and Attendance and Quickbooks
Complete project wrap-ups
ADMINISTRATIVE SUPPORT
Schedule meetings via Zoom and Google Calendar
Manage CEO’s inbox and action emails appropriately
Draft and edit e-mails, memos, and prepare communications on the executive’s behalf
Organize Dropbox and Google Drive
Handle inquiries from employees regarding time off, benefits, general HR
Update calendar with employee availability and scheduled time off
Write/edit/manage employment letters for new and existing employees
Communicate and coordinate with legal team (Clio set up)
Respond to website inquiries
Maintain various records and documents for company owner
Miscellaneous CEO personal support (e.g. gift ideas/shopping, appointments, travel)
FINANCIAL
Run quick reports in ADP as needed
Establish company accounts with new states for business and unemployment tax purposes as needed/coordinating information with ADP
Provide annual and periodic employee earning reports as requested/required for workmen’s compensation
Create and maintain 401K contributions current and updated with payrolls