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11/23

Office Production Assistant (Freelance)

Burbank, CA

Corporate

Starts Dec 03

For 1 Year(s)

Title: Various
Job Requirements: Must be local to location (or willing to work as a local).

Office Production Assistant (freelance)

Overview
Litton Entertainment is seeking a freelance Office Production Assistant. This position supports the executive team, production management, and various show teams. This role is an entry-level position geared toward those who want to learn unscripted television production.

This position reports to the Senior Manager, Production Manager and Operations.

This position is based in Burbank, CA.

Responsibilities
Office Management:
o Opening and closing the office
o Answering phones and greet guests
o Ensuring that all office spaces are clean, fully stocked, and running smoothly
o Interface with building management and vendors (such as requesting repairs)
o Maintain office documents such as staff lists, asset lists, casting database, etc.
Assisting Executives/Production Management:
o Expense reports (including credit cards reconciliation)
o Supervise gear check out and manage storage units
o Calendar management
Assisting Productions:
o Organization of field releases
o Production runs as needed
o Occasionally assist on set for productions

Qualifications
• Possess strong organizational skills
• Able to self-manage their responsibilities efficiently and professionally
• Proactive and detail-oriented with the ability to multi-task effectively
• Ability to operate general office equipment
• Proficiency in MS Office, Google Suite, Zoom
• Basic knowledge of AirTable is a plus
• Possess valid driver’s license, have a clean driving record and access to reliable transportation

Experience
• Previous experience as a production assistant preferred
• Military training and experience will be considered

Education
• High school diploma or general education degree (GED) preferred

Additional Requirements
As part of its continued efforts to maintain a safe workplace for employees, Litton requires that all newly hired employees be fully vaccinated (as defined by the CDC) against the coronavirus by the first day of employment as a condition of employment, to the extent permitted by applicable law. Litton will consider requests for reasonable accommodations due to medical and/or religious reasons on an individual basis in accordance with applicable legal requirements.

About Us
Litton Entertainment, a division of Hearst Television, is the preeminent independent producer and distributor in the U.S. television industry, creating quality programming for over 20 years with distribution across linear, cable, streamers, digital and social platforms. Producing more than 800 hours of programming a year across genres and demos, Litton talent and crews can often be found traveling the globe producing Emmy-winning, content distributed worldwide. Litton’s Weekend Adventure, produced by Litton Studios, was the first program block of its kind and airs Saturdays on ABC stations nationwide. Litton Entertainment provides CBS Network with six original programs for Saturday mornings called CBS Dream Team; The CW Network with One Magnificent Morning, a three-hour destination featuring E/I programming; NBC stations with six original E/I series under the iconic brand The More You Know; and Telemundo with the three-hour Mi Telemundo block of programming. Litton’s syndication and news division distributes a diverse slate of programs including Law & Crime Daily, the E/I block Go Time!, and Consumer Reports TV. Litton is majority-owned by Hearst.

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Universal Products & Experiences Overview:

Universal Products & Experiences (UP&E) globally drives the expansion and elevation of *** Universal's iconic collection of brands, intellectual properties, characters, and stories based on the company's extensive portfolio of properties created by Universal Pictures, Illumination, *** and *** Universal Television and Streaming. The division executes this through innovative physical and digital products, engaging retail and product experiences across our expansive global theme park destinations (for both owned and 3rd party IP), location-based venues, e-commerce product platforms, and retailers around the world. Along with global brand strategy and creative, UP&E's three lines of business include Consumer Products, Games and Digital Platforms, as well as Theme Parks Products & Retail. UP&E is a division of Universal Parks & Resorts, part of *** Universal, a subsidiary of Comcast Corporation. ***

Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.

It is the policy of *** Universal and *** Universal's affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by applicable law.

Job Description

Role Summary:

Universal Products & Experiences Franchise Management team drives the global vision and strategic development and execution of our franchise strategy and marketing plans to cultivate brand growth and drive revenue throughout the franchise ecosystem. We are a team of makers, thinkers, leaders and rebels whose passion is to ignite ideas every day, in a culture that celebrates creativity, fresh thinking, executional excellence and each other.

The Manager, Events will assist with UP&E global, regional, and executive events as needed across all UP&E business units.

The role is the cross-functional liaison *** ween the global business internal partners in franchise strategy, franchise creative, category management, product design & development, retail development/marketing, studio lot, legal and finance. The role also serves as the primary liaison *** ween UP&E and third-party events management vendors. This role reports to the Senior Manager of Events and Special Projects.

Essential Responsibilities:

Assists with UP&E global, regional and executive events across all business segments, with events scale ranging from trade shows & exhibitions to intimate executive level meetings
Leads sourcing of third-party production vendors (lighting, staging, crew, sound engineers, producers, teleprompters, choreographers, hair/mark-up) as well as event logistics including but not limited to: locations, hotel blocks, catering, entertainment, giveaways, transportation, schedules, invites, attendee management and communication to ensure the event is successfully executed
Serves as event assistant on day of productions, ensuring high quality participant experience and staffing/managing the event appropriately. Examples of event staff include receptionists, ushers, photographers, security, etc.
Manages all legal documentation required of events, including vendor agreements, location agreements, NDAs, etc.
Develops and manages the run of show for all events, as well as production timelines for all assigned events; proactively and continuously manages updates to project trackers, project management tools, or other ad hoc reports
Manages and delivers events on or under budget. Negotiates favorable terms with vendors. Partners with Finance to manage respective assigned events budget, including budget planning, quarterly forecasting and pacing along with PO creation and invoicing
Keeps security of assets top of mind and guides team on usage and distribution
Leads review meetings per timelines for assigned events. Provides agenda points and keeps meetings on track and on time. Recaps meetings and next steps for key stakeholder alignment
Effectively communicates scope creep or delays in projects that could impact event quality, budget, or delivery timelines
Maintains an accurate definition of scope and timing for deliverables based on business priorities & event experience expectations
Manages approvals waterfall for all events, including executive-level approval moments
Builds relationships across the organization and with outside agencies to drive efficiency, productivity, and executional goals
Oversees inventory for event supplies in storage unit
Contributes to the advancement and actualization of Universal's diversity, equity, and inclusion commitments
Additional duties as needed to meet business needs

Qualifications

Qualifications/Requirements:

5+ years of related work experience in events management
Proven track record executing large-scale corporate events and meetings on or under budget
Ability to work in a fast-paced environment with shifting/competing priorities and stretch assignments
Works independently and is self-directed with exceptional ability to execute on tasks and understand their contribution to the bigger picture
Prior experience working with "C"-level executives
Strategic, critical thinker and creative problem solver
Ability to collaborate, take initiative, follow through and work through ambiguous situations
Effective communication, including speaking, writing and active listening as well as a professional presentation
Highest-level project management skills, including attention to detail, time management, prioritization, and multitasking abilities
Strong MAC skills and highly proficient in Keynote, PowerPoint, Teams, OneDrive/SharePoint, Outlook, Excel and Word
Knowledge of Acrobat, Photoshop, Illustrator and Workfront preferred
Stays current with understanding of business/organizational priorities and evolving events industry trends

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by *** Universal by visiting the Benefits page of the Careers website.

Salary range: $80,000 - $105,000 (bonus eligible)

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/6

Production Manager

Culver City, CA Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

DESCRIPTION

*** 's Studio126 offers physical creative spaces and production services for entertainment talent, in partnership with *** 's Global *** & Entertainment businesses. Studio126 has locations around the world, including Los Angeles, New York City, Tokyo, and Berlin. Each space features content capture *** , listening lounges, green rooms, merch spaces, and screening rooms. See Studio126's new Los Angeles space in About *** here: ***

We are looking for an experienced Studio Production leader, to manage Studio126 production and operations globally. This leader will oversee all aspects of studio production (video, audio, and photo), manage a team of production professionals, and liaise with cross- *** teams to ensure best-in-class talent studio experiences. We expect this individual to have a proven track record in leading technical and creative teams in production environments, including successfully working with VIPs, content executives, and audio/video production crews.

Key job responsibilities
- Own Studio126 operations, managing day-to-day onsite production logistics, equipment, and personnel.
- Collaborate with cross- *** content leaders on production strategy, requirements, and execution.
- Manage in-house and contract production teams.
- Lead Studio126 behind-the-scenes social content capture, editing, and delivery.
- Track, report on, and be accountable to Studio126 production budgets.
- Build a global Studio126 *** production playbook, with clear procedures, stakeholder management, and reporting.
- Deliver best-in-class Studio126 experiences for VIPs, talent, and talent representation.

We are open to hiring candidates to work out of one of the following locations:

Culver City, CA, USA

BASIC QUALIFICATIONS

- 6+ years of budgeting, scheduling and cost reporting experience
- 6+ years of creative role understanding consumer trends and creating content experience
- Experience as a producer, production manager, line producer or in production risk management
- Knowledge of ProTools or other audio or video editing software

PREFERRED QUALIFICATIONS

- Experience dealing with high profile talent
- Experience leading large projects and facilitate group meetings
- Experience with data/analytics and using data to make deicisions

*** is committed to a diverse and inclusive workplace. *** is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit *** .

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $78,700/year in our lowest geographic market up to $185,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. *** is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit *** . This position will remain posted until filled. Applicants should apply via our internal or external career site.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/5

Production Coordinator

Los Angeles, CA Details

Full Time

DUTIES:

Administer weekly Production Dept. staff and facilities scheduling. Includes scheduling IATSE Stagecraft, Director, AD and Material Management staff. Update schedules daily as required and digitally generate and post via Microsoft Teams.

Administer production staff scheduling on Special Event productions including Rose Parade, Oscars, Emmys, CCA, LA Marathon, WeHo Pride Parade, Telethons and more.
Organize and update Production Dept. financial retention files including all vendor invoices and P-Card transactions.

Process COI and Insurance Endorsement requests from Production Dept. vendors and business partners.

Onboard new hires. Provide instruction on Workday and Microsoft Teams, assist with Human Resources paperwork, coordinate Employee ID, Microsoft login, Security badge, etc.

Special Events production archives. Document and organize digital video assets for Rose Parade, Oscars, CCA, Emmys, LA Marathon, WeHo Pride Parade, and other Special Event productions.

Production studio operations and office supplies inventory. Track inventory and order studio production operations and maintenance supplies monthly. Manage shipping and receiving logistics.

Supervise all aspects of daily Makeup services and operations. Supervise News anchor makeup services schedule. Monitor News anchor cosmetics inventory, and generate weekly orders and deliveries as required.

Provide daily administrative support as required to the Production Manager and Director of Production.

REQUIREMENTS:

Bachelor's degree in film, television, communications, marketing, management, or related field
Must have experience in live television, scheduling, production, or related field, preferably Production Coordinator experience.
Internship experience at television stations or production companies are an asset.
Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are musts.
Ability to multitask in a fast-paced work environment. Attention to detail and ability to rapidly prioritize daily tasks and administrative responsibilities.
Familiarity with all aspects of studio and remote production operations, and effective and concise communication.
Superb organizational and time management skills.
Capable of meeting deadlines and working with daily time constraints
Engage with employees and clients in a positive and collaborative manner.
Prompt and informed decision making based on anticipating needs.
Professional judgment for handling confidential information
Excellent written and verbal communications; professional telephone etiquette
The ability to manage sensitive and confidential information with discretion.
Must be able to accommodate a flexible work schedule.
Previous experience supporting a production scheduling office is preferred.
Must be detail oriented.

**** will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Compensation - $34/hr

#LI-Onsite

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.