Apply to this Office Production Assistant Job

The Office Production Assistant will be responsible for providing administrative and logistical support to the production team. This role requires a highly organized, detail-oriented individual with excellent communication skills and the ability to handle multiple tasks in a fast-paced environment. The Office Production Assistant will work closely with the Producers and various production departments to ensure smooth and efficient office operations.
Document Management: Organize and maintain production documents, files, and records. Assist in preparing and distributing production schedules, call sheets, and other essential documents.
• Logistics Coordination: Assist in coordinating travel arrangements, accommodations, and transportation for production staff and talent as needed.
• Office Management: Manage office supplies, equipment, and maintenance. Ensure the office environment is organized and efficient.
• Communication: Serve as a point of contact for internal and external stakeholders, ensuring clear and timely communication.
• Event Support: Provide on-site support during events as needed, assisting with various tasks to ensure successful execution.
• Problem Solving: Address and resolve any issues that arise promptly and professionally, maintaining a positive relationship with all parties involved.
• Customer Service: exceptional customer facing personality and ability to mitigate issues that may arise with a smile.

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Hello!
Thank you for applying to our job posting.
We have had tons of interest and really excited about that!
With the turnaround time of this event so close we are moving at lighting speed to get this event produced. In effort to save everyone time, we are asking for you to send us a video of you answering the following questions. After you have completed your video, please upload it to the Dropbox link below. We will review and will reach out to our top 3 favorites to schedule an interview call.

Deadline for video entries is 11:59pm MST - MONDAY, AUGUST 12, 2024.

If you have applied to multiple positions, you only need to do one video.

Thank you again for your interest!

Pre-Interview questions:

1. What is your name?
2. What position(s) are you applying for?
3. Are you local to Denver?
4. Have you ever been arrested?
5. If you have been arrested, please describe what it was for. (Optional)
6. Have you ever worked on a political rally?
7. How well do you align with the independent political movement?
8. How many times have you been in the position you are applying for?
9. What is your process for managing your workflow?
10. How do you acquire staff that work under you? Are they provided for you? Or do you have a team?
11. Describe a time where you had to solve a problem on the fly in the position you are applying for.
12. What is your reason for applying for the role?

Please save file as your first and last name.
UPLOAD LINK: https://www.dropbox.com/request/HuPhBxUv53Nyu8xzjUM0

Responsibilities include:

Research, purchase and maintain an inventory of small prizes
Program prizes into pricing games
Order and update the inventory of game graphics
Attend weekly meetings to proof show materials
Create show documents
Update statistics files
Write out host cards

Must have attention to detail and a love for games. Previous experience with game shows and Pilotware a plus.

JOB SUMMARY:

Production Managers are responsible for guiding productions through our workflow pipeline, ensuring that all aspects of a production are completed on time, within budget, and to the required quality standards. The role serves as a production’s job owner while footage is being produced, ensuring that projects are resourced and assigned appropriately, and acting as a liaison between client pods and production teams. Production Managers report to the Manager of Production Operations.


RESPONSIBILITIES:

Receive footage needs and creative briefs, along with priority guidelines and budget allocations from Supervising Producers, and effectively translate them into detailed production schedules with work-back dates and deadlines for pre-production milestones.

Work with the rest of the Production Operations team to ensure smooth and proper flow of jobs through the production pipeline - coordinating studio and on-location shoot schedules and resources when possible to maximize effectiveness of the team.

Effectively communicate production updates to creative stakeholders.

Manage all logistical and planning elements for a rotating roster of productions:
- Schedule and attend pre-production / kick-off meetings with relevant stakeholders and talent.
- Collaborate with studio operations / creative production staff to ensure proper stages, equipment, people, and products are booked for productions.
- Onboard freelance content creators, producers, and directors for production bookings, including director/lead, on screen talent, and other support roles as deemed necessary for the shoot.
- Vet and hire freelance support crew (cinematographers, food stylists, PAs, etc) as needed.
- Approve purchases and rentals for productions, ensuring adherence to approved budgets.

Delegate to Production Coordinators, or complete as needed:
- Work with Casting Associates, Studio Operations staff, and other cross-functional teams to ensure timely procurement and shipping of client products needed for production.
- Ensure all documents pertaining to the production are filled out and accurate; including shot lists, production reports, wrap notes, script notes, etc.
- Coordinate and distribute production schedules, call sheets, etc.
- Collaborate with studio operations to hire freelance crew, as needed.
- Collect releases, permits, and other paperwork as needed.
- Keep up-to-date on general knowledge of payroll law and TS-specific process, including overtime laws, meal penalties, rate cards, kit rentals, mileage and reimbursements.
- Complete purchases and rentals for productions as needed, and log expenses.

Approve and track all production expenses, rentals and purchases, ensuring adherence to allotted production budgets as set by Supervising Producers and company best-practices.

Effectively use our project management systems (Monday.com, Float, etc) to accurately communicate the status of jobs in various stages of production.

Manage and provide budget actuals to relevant stakeholders on a regular basis.

Comply with and help enforce all on-set safety protocols, set etiquette, and professional conduct standards on all productions.


EXPERIENCE AND SKILLS:

3-5 years of experience in production management/line producing, preferably in film, digital media, or advertising industry

Strong organizational and time-management skills, with the ability to prioritize tasks effectively.

Strong customer service and solution oriented mindset.

Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse team members.
People management experience of at least a year

Proficiency with project management software (e.g. monday.com, asana, airtable)

Familiarity with relevant industry standards and regulations

Knowledge of post-production processes (e.g. editing, sound design) is a plus

We welcome those who will help our teams grow and improve by helping to identify challenges and needs, and participate in bringing solutions to the table!

We are seeking a highly organized and proactive Production Coordinator to join our team for an unscripted docu-follow series. The ideal candidate will have 2-3 years of experience in a similar role. This position requires a proactive, self -motivated, detail-oriented individual with strong organizational skills.

Responsibilities:
Travel Coordination: Collaborate with the Production Manager to coordinate travel arrangements for the crew, including booking flights, accommodations, and transportation. Track all travel details in Google Drive grids.

Location Research & Permitting: Research potential filming locations and obtain necessary permits for shoots.
Travel Memos: Prepare and send detailed travel memos to crew members, ensuring they have all necessary information for their trips.

Expense Reporting: Manage invoices and credit card expenses, ensuring accurate and timely reporting.

On-Set Coordination: Assist the Production Manager with the logistics and details for the different shoots .Oversee the production and logistics from the office to ensure smooth operations. Some travel may be required but not an integral part of the job.

Releases Management: Ensure all necessary releases are obtained, organized, and delivered to the post-production team.

Production Assistants: Supervise and manage production assistants, delegating tasks as needed.

Ideal Candidates Will Have:
Experience: Minimum of 2-3 years as a Production Coordinator or in a related role.

Skills: Proficiency in Excel and Google Docs.

Strong organizational skills with a great eye for detail. Professional demeanor, excellent interpersonal skills, and a strong sense of ownership over tasks.

To Apply: Please submit your resume and a cover letter detailing your relevant experience and interest in this role.

We look forward to finding a dynamic and dedicated individual to join our team and contribute to the success of our exciting doc series.

Brand Ambassador/Audience Coordinator wanted with previous high-profile company experience. Must present professionally, be customer focused, positive, and enthusiastic about new challenges.

We are seeking an experienced Production Manager to join our team for a Sports Docuseries.

Flexibility is a must, changes happen very quickly and the PM team has to be quick to pivot with short notice.

Please have proven experience with doc-follows and larger shows with multiple teams.

We need someone organized, detail-oriented, flexible and compassionate. An accounting wiz that diligently tracks expenses

This position is mostly remote with potential need for one to two in the field shoots that are no longer than 4 days.

Position goes until May with potential to extend. Strong potential for shoots during holidays (Thanksgiving and Christmas)

$2300/week FLAT

Local PAs needed for a 5 day shoot in Los Angeles, CA. Standard PA duties including picking up food / gear, on set help with set up, and B-roll shoots. Must be comfortable moving talent. Must have an iPhone.

17/h. Guaranteed 12 hour day (OT 1.5x after 8 hours)

The Game Material Coordinator is a vital member of the Jeopardy! the graphics production team, responsible for logging and managing assets as well as creating visually engaging content for the nation’s top-rated quiz show, Jeopardy! Working under the guidance of the Segment Producer and Senior Designer, the Game Material Coordinator plays a crucial role in the organization and creation of visual material that enhances the viewer experience.


Company Culture and Benefits:
At Jeopardy! We foster a collaborative and dynamic work environment where creativity and innovation thrive. As part of our team, you'll have the opportunity to contribute to an iconic television show while working alongside passionate and talented individuals. We offer competitive compensation packages, opportunities for professional development, and access to exclusive events and experiences.


Responsibilities:
• Support the Production Process
• Track and organize files, manage assets, and prepare material for production.
• Assist with project coordination and document preparation, ensuring all deadlines are met efficiently
• Contribute to Team Organization
• Maintain and organize the design team, including managing file systems and asset libraries to ensure accessibility and efficiency.
• Collaborate on Creative Development
• Brainstorm ideas and develop concepts collaboratively with the team.
• Transform creative visions into tangible visual assets that align with the show's aesthetic and brand
• Assist with Image Editing
• Utilize Photoshop for photo editing, retouching, and image manipulation to enhance visual content
Qualifications:
• Highly organized with excellent time management skills and a proven ability to meet deadlines consistently
• Strong proficiency in Adobe Creative Suite, particularly in Photoshop, with knowledge of After Effects and/or Premiere considered a plus
• Detail-oriented with the ability to multitask effectively while maintaining strict attention to detail
• Excellent communication and interpersonal skills, with the ability to collaborate effectively in a team environment
• Demonstrated design sense and the ability to translate concepts into visually appealing content
• Creative thinker with a passion for exploring new ideas and pushing creative boundaries

Company Culture and Benefits:
At Jeopardy! We foster a collaborative and dynamic work environment where creativity and innovation thrive. As part of our team, you'll have the opportunity to contribute to an iconic television show while working alongside passionate and talented individuals. We offer competitive compensation packages, opportunities for professional development, and access to exclusive events and experiences.

Looking for an organized and level-headed Travel Coordinator to join a docu-series team on a travel heavy show. We will be based in Los Angeles for prep and wrap, while production will take place over three weeks on the road.

Duties will include but are not limited to:
-Booking flights and hotels for up to 70 crew members across multiple cities at once
-Working closely with travel agent team and hotels and airlines directly
-Being comfortable with lots of last minute travel changes and potential late night decisions triggering travel

Rate is budgeted at $1500/ week (exempt) + $25/week kit rental

Looking for an organized and level-headed Field Coordinator to join a docu-series team on a travel heavy show. We will be based in Los Angeles for prep and wrap, while production will take place over three weeks on the road.

Duties will include but are not limited to:
-Managing crew and producers without PM or LP supervision in the field
-Keeping petty cash float and p card receipts organized
-Supervising PAs and keeping team on task
-Ensuring smooth transition of media from field to post

Rate is $1800/week (exempt) + $25/week kit rental + $60/day per diem while traveling. All flights and hotels are covered by production.

Local PAs needed for a 5 day shoot in Los Angeles, CA. Standard PA duties, including but not limited to, driving crew, picking up food / gear, on set help with set up / break down, and B-roll shoots.

17/h. Guaranteed 12 hour day (OT 1.5x after 8 hours)

LEAD PRODUCTION ASSISTANT FOR LIVE STAGE PERFORMANCE ARTS (MUSIC, DANCE, THEATRE)

POSITION SUMMARY:

The Lead Production Assistant is a part-time role at BroadStage that works alongside a team of PAs in a leadership capacity. PAs serve as the backstage support for artists and their teams, crew members, and staff. This position oversees that all PA backstage tasks and responsibilities are carried out by the PA team working a shift. The Lead PA ensures the PA team is providing a hospitable, safe, and clean environment for artists and crew members during rehearsals, technical load-ins, receptions, and performances. The Lead PA is key to ensuring the provision of necessary information, amenities, and care for all who are working or performing at BroadStage and communicating with the Production Supervisor.


REPORTING STRUCTURE

This position is part of the Production Department headed by the Director of Production. The Lead PA will directly report to the Production Manager or Production Supervisor scheduled at the time of the shift. This position will be trained by the Associate Company Manager (ACM) and will regularly communicate with the ACM before and after each event regarding hospitality and accommodation needed.

The department requires that all staff members participate in mid-year & end-of-year evaluations.

ESSENTIAL DUTIES AND RESPONSIBILITIES*:

-The Lead Production Assistant will fulfill regular, day to day PA tasks as well as leadership duties as follows:
-Oversees backstage hospitality, security, and cleanliness during rehearsal and show days.
-Ensures internal Production Department hospitality and production equipment is maintained and organized.
-Acts as shift lead for a small team of PAs and ensures duties are assigned and meal breaks are taken.
-Manages Artist services including but not limited to, artist check-ins, event-based shopping, backstage guest lists, and resolving any issues or questions pertaining to Artist services.
-Primary liaison between Production lead and PA team during shift.
-Completes pre-shift prep and end of shift check-ins with Production Lead.
-Trains new and current PAs on tasks and protocols.
-Setting up the in-house PA system for events as required.
-Attends and supports all rehearsals and performances for the BroadStage Artist in Residence both on and off site.
-Other duties as assigned.

*This summary of job duties and responsibilities is not intended to cover all possible job duties and is subject to change at the employer’s discretion.

QUALIFICATIONS AND REQUIRED SKILLS:

-Ability to commit to work a minimum of 75-80% of BroadStage Production shifts in the 24-25 season (calendar). This includes mostly weeknights and weekends.
-Experience in leading/managing a small team.
-Experience in working backstage in an artist relations capacity.
-Experience, ability, and commitment to working with individuals and teams of various identities such as race, gender-identity, sexual orientation, religion, ability, age, class and immigration status.
-Strong leadership skills.
-Strong organizational skills and attention to detail.
-Strong time-management skills.
-Ability to communicate clearly and effectively with artists, crew and colleagues.
-Ability to self-manage their responsibilities efficiently and professionally.
-Demonstrated ability to operate under pressure and be sensitive towards artist needs.
-Respect for and general interest in the performing arts highly preferred.
-High School Diploma or GED equivalent preferred (formal, informal and cross-disciplinary experiences will be considered).
-Must attend mandatory (paid) training as scheduled by employer.
-Must have a valid California Driver's License and a car.
-Must be able to purchase alcohol legally in California.

COMPENSATION 
$21.00/Hour; Part-Time Non-Exempt, Seasonal

At BroadStage, we believe that the performing arts are a source of joy, nourishment and connection, and that art flourishes when we all cooperate to create a space for it. BroadStage recognizes that the values of equity, diversity, inclusion, access, justice and respect must be fundamental to our work, and it is the responsibility of our staff, artists and patrons to create a welcoming environment for all. We take pride in the culture we are cultivating within our organization, as we celebrate the differences that bring us closer together.

BroadStage is an Equal Opportunity Employer and all qualified applicants for employment will have full and equal access to employment opportunities.

Looking for a Production Supervisor with verité follow documentary experience. It's important for this role to be able to handle quick, last minute changes as this is a true verité documentary, where plans are consistently being re-adjusted. The shoot schedule is never 100% set in stone; but will be roughly Sept/October through April.

This position is to oversee all field aspects within the day-to-day of our filming.  While reporting to the Line Producer, this position will be in direct contact with all members of the producing team and crew to ensure things on the ground run smoothly.   They will be on the ground in the field for all filming and work closely with the producers and crew.  This will most likely not be filming in Los Angeles, however the location is still TBD.

Responsibilities will include but not be limited to the following:
-Set up safe & healthy environment
o   Report any misconduct or safety concerns to Line Producer or Company directly.
o   Report any insurance concerns to Line Producer or Company directly.
      
- Oversee all daily logistics for field with coordinator; including but not limited
o   Production Office/Tech Room Set Up
o   Crew & Equipment travel to/from field and daily transportation.
o   Housing
o   Meals
o   Keeping Line Producer informed of any day-to-day changes that incur cost.
o   Keep commutative throughline between field producing team and crew for day to day and in the moment schedule changes.

- Create and Distro Call Sheets, Production Reports with Line Producer approval.
o   Work with Showrunner, Director and/or Field Producer on day-to-day schedules
o   Confirm schedules comply with legal and Company rules.
  
-Oversee tracking and obtaining needed releases for filming such as location, materials, appearance releases, etc.
-Help maintain folders and logistics documents for series google drive to make sure logs, documents, grids, releases are maintained and kept up to date and accurate.
-Work in conjunction with camera and post team to make sure all media needs are met and footage is shipped properly to Dailies house + Company·       
-Work in conjunction with field camera and sound to make sure camera and sound reports are filled out and uploaded to correct folder in a timely manner.·      
-Maintain Crew and Cast list   
-Work in conjunction with Line Producer on any new crew start work.     
-Reconcile in field Amex, Cashet or PC with accounting team as applicable. 
-Obtain and secure permits as applicable.      
-Review timecards for pre-approval.   
-Delegate applicable tasks to Production Coordinator and PA's.

Low-budget TV show shooting in Cincinnati.

Looking for an Art department PA to assist with the talent and building. Someone to be the hands of our talent who is doing DIY house work. Ideally someone who knows how to use a drill and paint.

Shoot is 9/11-9/13

PLEASE READ: You must live in the area. We are looking for a PA that has local knowledge of the Ozarks. We will not consider applicants who aren't from or don't currently live in the Lake of the Ozarks region. We aren't offering mileage or lodging.

Howdy!

We're looking for a couple of good vibes, team players to join our production operation for a 4-day shoot in the Ozarks.

You would be assisting in meal pickups, helping load in/out, transporting crew in our production vehicles and other general PA duties.

You would be working the PM Shift.

We are a full-service entertainment and production company looking for event staff / game attendants to load in/out and interact with guests for an upcoming event. Must be friendly and outgoing! Please be able to stand for the entire shift and lift/push 50 - 75lbs. You will be helping load in/out the event, and act as an attendant making sure guests are having fun and are not misusing the equipment. All supplies will be provided by the company.

Set-up Uniform: Black athletic wear is fine -- black shirt, pants, shoes, socks.

Event Uniform: Black button up shirt, black pants, a belt, black shoes and socks.

Event Date & Staff Call-Time: Tues 9/10/24 @ 8am

Event Hours: 330pm - 730pm with strike to follow

Event Location: AT&T Stadium

Event Activations / Games: Interactive LED game

REQUIREMENTS: *Must be clean cut, professional appearance and demeanor*
No visible tattoos, piercings, etc... This is a corporate event -- please be prompt or your pay will be docked. Uniform is all black -- black dress pants, button up shirt, dress shoes and socks and belt.

MUST HAVE CAR / Reliable Transportation. Event staff is responsible for transportation and parking to / from the event.

TRAVEL TIPS: Please leave time for traffic.

COMPENSATION: No additional reimbursements or expenses to be paid unless otherwise explicitly approved by your site lead.

**Parking and meals will be your responsibility, but there will be breaks during shifts.**