Job Summary: Every day at *** Cruise Line we take pride in bringing the magic of *** to life. We find joy in creating cherished memories and form genuine connections with our guests. We hold each other to the highest degree and always act responsibly while ensuring the safety of fellow cast, crew and guests. United by our *** values, we work toward excellence in all we do. As a part of our team, you can work in a diverse and inclusive environment amidst a professional and supportive community. If you are ready to create unforgettable experiences and grow as a person and as a professional, apply today.
As a Production Assistant with the Show Production team, you will provide strong administrative and production support, both shoreside and in the field, for a variety of live/theatrical shows, entertainment experiences, projects, and special events on existing and future *** Cruise Line ships, and locations around the globe.
You will report to the Producer.
Your Responsibilities:- Provide administrative support throughout the show life cycle of assigned projects, such as scheduling production team meetings, capturing accurate, concise notes from that meeting, and distributing them to the team in order to communicate key project information and timelines.
- Gather meeting and presentation materials. Set-up and strike all meeting needs and technology for a variety of collaboration spaces.
- Procure supplies necessary for the project. Coordinate appropriate shipping and oversee overall procurement logistics.
- Create project documentation including, but not limited to, task lists, milestones, contact lists, project calendars, travel grids, and elements lists.
- Coordinate collaboration tool access for the project team along with other team systems.
- Provide consistent, timely event/project updates to appropriate partners, such as shipboard/shoreside operations teams, vendors, etc.
- Manage and arrange all travel logistics such as air, ground, and sea travel for production team traveling for a project. Ensure all aspects of travel, such as hotels and car rentals, are arranged and accurately track these arrangements. Work with other shoreside teams when needed to finalize travel details.
- Partner with Immigration Compliance to obtain travel packets for team members traveling outside the country.
- Coordinate catering needs for the project team, while considering dietary preferences, both on the ship and shoreside.
- Document rehearsals and performances using photos and videos for the production team.
- Stay current with company issued training and assist outside vendors with getting signed up for mandatory security training.
- Serve as the point of contact in requesting/scheduling internal and external talent for rehearsals, fittings, and performances as directed by the Production Manager.
Basic Qualifications:- Minimum of 2 years of project coordination experience in a live show, event, or theatrical experience setting.
- Proven ability to create and follow agendas, schedule meetings, follow-up on action items, meet deadlines, and complete tasks in a timely manner.
- Demonstrated ability to multi-task and deliver quality, timely work, within tight deadlines across multiple projects.
- Demonstrated ability to work in a fast-paced environment while being flexible to ever-changing priorities.
- Demonstrated strong verbal, written, and listening communication skills.
- Demonstrated computer proficiency in Microsoft Office Suite, Microsoft Outlook, Smartsheet, Keynote presentation software, and zoom, along with travel and project management software.
- Proven ability in the use of collaboration tools and file sharing programs with the willingness to learn new applications.
- Demonstrated skills in coordinating meeting technology, such as conference calls, video-teleconferencing, and other virtual meeting connectivity.
- Demonstrated problem solving and ability to identify areas for continuous process improvement.
- Trusted and respected team member that guides with integrity and the ability to handle/manage confidential information with discretion.
- Self-starter who takes initiative to assess needs proactively and provide resourceful solutions.
- Proven ability to provide excellent ser *** to Cast, Crew, Guests, Clients, and Partners.
- Available and willing to work weekends, holidays, and third shift, as needed.
- Consistent and high-quality work ethic.
- Strong organizational skills with ability to organize and coordinate talent.
- Willingness to travel extensively on various domestic and international assignments as needed for *** Cruise Line and/or *** Signature Experience assignments.
- Available and willing to work weekends, holidays, and third shift as needed.
Preferred Qualifications:- Knowledge of Entertainment Production and Operations in a professional theatrical, theme park, or cruise line environment.
- Fluency in any additional languages is (German, Spanish, Mandarin, French, Japanese, etc.).
Education Requirements:- High School Degree or Equivalent.
This is a 24 month Project Hire/Internal Assignment position with no guarantee of permanent placement.
Benefits Blurb - Benefits and Perks: *** offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only *** can provide. Learn more about our benefits and perks at *** .
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About *** Imagineering: Founded in 1952 as WED Enterprises to design and build the world's first theme park - *** land - *** Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all *** theme parks, resorts, attractions and cruise ships worldwide. Imagineering's unique strength comes from its diverse global team of creative and technical professionals, who build on *** 's legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from "blue sky" concept phase to opening day.
About *** : *** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Entertainment Productions , which is part of a business we call *** Imagineering .
*** Entertainment Productions is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.