- Pay Rate: $26.00 - $28.00 / Hourly - Rate DOE
- Job Requirements: Must be local to location (or willing to work as a local).
JOB SUMMARY:
The Production Coordinator will be responsible for coordinating the production process, and maintaining open and clear lines of communication between Production and Studio Operations, and various other cross-department teams as needed. The Production Coordinator is an integral role on our Production Operations team that assists in keeping our steady flow of productions on track and running smoothly from start to finish. The role takes daily direction from Production Managers, and reports to the Manager of Production Operations.
RESPONSIBILITIES:
Facilitate communication between teams:
- Effectively manage booking inquiries and communication with freelance crew, and assist with booking paperwork and timecards.
- Create and distribute call sheets and manage related logistical communications.
General studio duties:
- Maintaining the general tidiness of the studio and production workspace.
- Assisting the Studio Operations Team in ensuring that all sets and studio spaces are prepared for bookings.
Track production expenses to ensure that costs are approved and actualized, under the direction of production managers:
- Execute production purchases and rentals as required.
- Gather and ensure that receipts and expenses accrued during productions are properly added to budget tracking platforms.
- Flag any potential overages to production managers promptly for approval.
Assist in coordinating the stocking, ordering, and shipping of a wide variety of client products needed for productions, including:
- Gathering talent size / customization information from casting and placing direct orders, if required.
- Shipping product to talent when necessary from in-studio inventory.
- Coordinate with Studio Operations to ensure product is available for in-studio productions.
Provide physical presence on set to ensure any day-of logistical needs are handled:
- Provide studio access, and act as point of contact for freelance crew and talent.
- Place crew lunch orders for in-studio and off-site productions.
Assist on production sets as needed, dependent on availability and workload.
Comply with and assist in enforcing all on-set safety protocols, set etiquette, and professional conduct standards on all productions.
We welcome those who will help our teams grow and improve by helping to identify challenges and needs, and participate in bringing proactive solutions to the table!
EXPERIENCE AND SKILLS:
- Experience in production coordination, preferably in film, digital media, or advertising industry
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively
- Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse team members
- Proficiency with project management software (e.g. monday.com, asana, airtable)
- Familiarity with relevant industry standards and regulations
- Knowledge of post-production processes (e.g. editing, sound design) is a plus
Will be in-studio most days, regular hours 9a - 6p.