Apply to this Production Coordinator Job

7/28

Los Angeles, CA

Film (Feature-length)

Starts Aug 10

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

Seeking a full time Production Coordinator with strong creative skills. This is a permanent, salaried position at a dynamic boutique production company with a focus on premium documentary features & series. Coordinator will support multiple projects simultaneously. Excellent growth opportunity for someone interested in a career in creative producing, who is comfortable with both logistical and creative work and isn't afraid of multitasking. Must be detail oriented, highly motivated and extremely well organized. We have a fun, highly creative, collaborative team and are interested in those who are eager to learn and willing to work hard. Position will be based out of our dog friendly office in Los Angeles, though we are working remotely for the time being. 1+ years of applicable professional experience is preferred. No calls to the office please.

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The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business. The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment. This is a contingent worker role, based in our LA office.

Primary Responsibilities:

Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
Support Production Management team with various projects, shoots, and departmental needs.
Source crews, equipment, and production services as necessary for production
Research and file for permits as needed
Research local production guidelines for compliance
Arrange resources and logistical support as necessary for production
Maintain and update departmental crew lists
Initiate Payroll Paperwork to Freelance Crew and DayPlayers
Follow-up to ensure that Start Paperwork is completed in advance of work
Follow-up to ensure that Timecards are submitted in a timely manner
Maintain and update departmental contact, vendor, and resource lists.
Initiate Purchase Orders for expenses
Track and report expenses, code & process invoices, and reconcile PCards.
Maintain various departmental shoot calendars, spreadsheets, reports, and documents.
Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.
Additional duties as required to maintain efficient and effective production environment

Desired Skills and Qualifications:

Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required
College degree required
In-depth understanding of payroll practices and labor laws.
Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
Ideal Candidate must be highly organized, extremely detail-oriented, and efficient
Ideal Candidate should be self-starter who takes initiative.
Ideal Candidate must work well under pressure to meet deadlines.
Ideal Candidate must have professional and effective communication skills.

At Condé Nast we value diversity of background, views and cultures. We celebrate people for their personal qualities, their skills and contributions. And we recognize the power our brands have to influence and shape culture, catalyze action and help make our world a better place for all.

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Production Coordinator (Digital)

Los Angeles, CA Details

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Starts May 13

Full Time

Title: Social Media Marketing Campaigns
Pay Rate: $50,000.00 - $60,000.00 / Annually
Job Requirements: Must be local to location (or willing to work as a local).

QYOU is looking for an LA-based Digital Production Coordinator to join our growing, award-winning Influencer Marketing team. At The QYOU we harness the power of creators and their communities for world-class influencer marketing / social media campaigns for leading brands and clients such as Paramount, HULU, Disney, Hyundai, Ubisoft, CAPCOM, Warner Bros, Sony, and many more.

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The ideal candidate will have some experience in coordinating social media and/or digital marketing campaigns with hands-on production skills (pre and post production). Candidates for this position are highly motivated, adaptable, self-assured team players with strong communication skills and willingness to learn.

This is a fast-paced, multi-faceted role requiring attention to detail, a positive attitude, and a proven ability to handle multiple tasks and ongoing projects within various stages of campaign execution.

*Please note that we are currently working remote but have occasional in-person meetings and shoots in the Los Angeles area.

Roles & Responsibilities:
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Requirements:
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- Exceptional communication and organizational skills
- Experience with Google Drive (Docs, Sheets, Calendar) and DropBox / Box

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The Production Coordinator (or Event Manager) is responsible for the onsite organization and administration of gear and crew. They prep the venue prior to the event, transport gear to and from the venue, set up gear on game day, supervise crew schedule, execute the production, and break down equipment at end of event. They must be well organized, extremely punctual, and able to communicate well with supervisors and crew both in person and digitally.

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Qualifications:
- Must have experience with sports video production.
- Must have experience with live video production.
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- Must have transportation to athletic facility.
- Must be able to lift up to 30 lbs.
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- Monitor and maintain power, storage, and bitrate
- Charge gear after each event day (if applicable)
- Break down venue
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Job Requirements: Must be local to location (or willing to work as a local).
Additional Requirements:
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Why: $400 per day, meals, travel

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- Receive gear shipment or hand off
- Lead venue set up
- Give direction to crew
- Communicate with event partner and/or facility manager
- Manage game and crew schedule
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- Charge gear after each event day (if applicable)
- Break down venue
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- Must have experience with live video production.
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- Must have transportation to athletic facility.
- Must be able to lift up to 30 lbs.
- Must be able to climb ladder or scaffold.
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Production Coordinator

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Job Requirements: Must be local to location (or willing to work as a local).
Additional Requirements:
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The Production Coordinator (or Event Manager) is responsible for the onsite organization and administration of gear and crew. They prep the venue prior to the event, transport gear to and from the venue, set up gear on game day, supervise crew schedule, execute the production, and break down equipment at end of event. They must be well organized, extremely punctual, and able to communicate well with supervisors and crew both in person and digitally.

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Qualifications:
- Must have experience with sports video production.
- Must have experience with live video production.
- Must be capable of all day activity, standing / walking for long periods.
- Must have transportation to athletic facility.
- Must be able to lift up to 30 lbs.
- Must be able to climb ladder or scaffold.
- Must have valid driver's license.
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Production Coordinator

Virginia Beach, VA Details

NLV Network

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Title: 2024 National Club Championship
Pay Rate: $400.00 / Daily
Job Requirements: Must be local to location (or willing to work as a local).
Additional Requirements:
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Why: $400 per day, meals, travel

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- Must have experience with live video production.
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Title: 2024 Prime Time Summer High School Invitational
Pay Rate: $400.00 / Daily
Job Requirements: Must be local to location (or willing to work as a local).
Additional Requirements:
- Do you have experience managing live productions?
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- Do you have a valid driver's license?

The Production Coordinator (or Event Manager) is responsible for the onsite organization and administration of gear and crew. They prep the venue prior to the event, transport gear to and from the venue, set up gear on game day, supervise crew schedule, execute the production, and break down equipment at end of event. They must be well organized, extremely punctual, and able to communicate well with supervisors and crew both in person and digitally.

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Why: $400 per day, meals, travel

Responsibilities:
- Receive gear shipment or hand off
- Lead venue set up
- Give direction to crew
- Communicate with event partner and/or facility manager
- Manage game and crew schedule
- Monitor and maintain power, storage, and bitrate
- Charge gear after each event day (if applicable)
- Break down venue
- Return gear shipment or drop off
- Must be available for one pre-production meeting with management team
- Must be available for set up and breakdown days, possibly before and after event days
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Qualifications:
- Must have experience with sports video production.
- Must have experience with live video production.
- Must be capable of all day activity, standing / walking for long periods.
- Must have transportation to athletic facility.
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5/2

Production Coordinator

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Title: 2024 The Show
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Job Requirements: Must be local to location (or willing to work as a local).
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What: Lacrosse tournament
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Where: Wilmington, DE
Why: $400 per day, meals, travel

Responsibilities:
- Receive gear shipment or hand off
- Lead venue set up
- Give direction to crew
- Communicate with event partner and/or facility manager
- Manage game and crew schedule
- Monitor and maintain power, storage, and bitrate
- Charge gear after each event day (if applicable)
- Break down venue
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- Must be available for one pre-production meeting with management team
- Must be available for set up and breakdown days, possibly before and after event days
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Qualifications:
- Must have experience with sports video production.
- Must have experience with live video production.
- Must be capable of all day activity, standing / walking for long periods.
- Must have transportation to athletic facility.
- Must be able to lift up to 30 lbs.
- Must be able to climb ladder or scaffold.
- Must have valid driver's license.
- Must be 18 or older.
- Must be eligible to work in US.
- Must feel comfortable giving direction to crew.
- Must be capable of efficient digital communication (text, phone, email).

4/5

Production Coordinator

Los Angeles, CA Details

Full Time

DUTIES:

Administer weekly Production Dept. staff and facilities scheduling. Includes scheduling IATSE Stagecraft, Director, AD and Material Management staff. Update schedules daily as required and digitally generate and post via Microsoft Teams.

Administer production staff scheduling on Special Event productions including Rose Parade, Oscars, Emmys, CCA, LA Marathon, WeHo Pride Parade, Telethons and more.
Organize and update Production Dept. financial retention files including all vendor invoices and P-Card transactions.

Process COI and Insurance Endorsement requests from Production Dept. vendors and business partners.

Onboard new hires. Provide instruction on Workday and Microsoft Teams, assist with Human Resources paperwork, coordinate Employee ID, Microsoft login, Security badge, etc.

Special Events production archives. Document and organize digital video assets for Rose Parade, Oscars, CCA, Emmys, LA Marathon, WeHo Pride Parade, and other Special Event productions.

Production studio operations and office supplies inventory. Track inventory and order studio production operations and maintenance supplies monthly. Manage shipping and receiving logistics.

Supervise all aspects of daily Makeup services and operations. Supervise News anchor makeup services schedule. Monitor News anchor cosmetics inventory, and generate weekly orders and deliveries as required.

Provide daily administrative support as required to the Production Manager and Director of Production.

REQUIREMENTS:

Bachelor's degree in film, television, communications, marketing, management, or related field
Must have experience in live television, scheduling, production, or related field, preferably Production Coordinator experience.
Internship experience at television stations or production companies are an asset.
Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are musts.
Ability to multitask in a fast-paced work environment. Attention to detail and ability to rapidly prioritize daily tasks and administrative responsibilities.
Familiarity with all aspects of studio and remote production operations, and effective and concise communication.
Superb organizational and time management skills.
Capable of meeting deadlines and working with daily time constraints
Engage with employees and clients in a positive and collaborative manner.
Prompt and informed decision making based on anticipating needs.
Professional judgment for handling confidential information
Excellent written and verbal communications; professional telephone etiquette
The ability to manage sensitive and confidential information with discretion.
Must be able to accommodate a flexible work schedule.
Previous experience supporting a production scheduling office is preferred.
Must be detail oriented.

**** will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Compensation - $34/hr

#LI-Onsite

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/8

Production Coordinator

New York, NY Details

Full Time

Job Summary:

The Publishing Operations team oversees key components of Marvel's weekly publishing schedule. The group is an integral team across the manufacturing cycle, overseeing the production of thousands of titles annually. Some of the group's key duties include title and metadata management, manufacturing, and inventory management.

This role supports the publishing manufacturing process; working with external vendors and coordinating with internal lines of business to produce a variety of printed materials, with a focus on our trades and hardcover business. This includes the responsibility for coordinating Marvel's weekly comic production workflow. The candidate would be responsible for tracking and following up on all stakeholder approvals before sending the books to production. And assist the shipping manager with tracking the weekly deliveries to our distributors.

Responsibilities:

• Coordinate weekly manufacturing process for Marvel Publishing
• Compile and distribute weekly production schedules to partners
• Coordinate vendor bids
• Assist with daily operations of file transfer site and weekly transmission of files to printers
• Manage specifications, communications, schedules, and file submissions for international manufacturing operations
• Assist shipping manager with transportation and delivery of projects from vendor to final destination
• Quality control projects for color and printing errors and follow up with vendors as needed
• Maintain positive relationships with vendors of all printed goods, including overseas printers
• Ad Hoc work includes; troubleshooting file challenges with business owners, support on Custom Publishing projects

Basic Qualifications:

• Minimum 1+ experience with a general understanding of the marketing, promotions, publishing, and/or licensing business
• Strong communication skills, both written and oral
• Proficiency in MS Office
• Organizational skills and the ability to multi-task, handling several projects at once
• Possession of a strong work ethic and a high level of confidentiality
• Bachelor's degree or equivalent work experience

Preferred Qualifications:

• Job-related experience within the publishing or printing industry
• Excellent negotiation skills
• Excellent oral and written communication skills.
• Proven problem-solving skills and ability to self-start
• Ability to work well under pressure and handle the production of multiple titles simultaneously
• Excellent organizational skills and ability to independently set and adjust multiple priorities
• Interest in comics publishing preferred but not required

The hiring range for this position in New York is $44,200.00 - $60,700.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Marvel *** :

Marvel *** has created one of the most powerful brands by bringing memorable, life-changing storytelling to the world through incredible characters like Iron Man, Thor, Black Panther and Captain America. The Marvel Cinematic Universe multi-film franchises have redefined the genre in building a universe filled with creativity, innovation and collaboration. At Marvel *** , you will be part of a team that helps propel our legacy into the future with a vision as far-reaching as our stories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Marvel Worldwide, Inc. , which is part of a business we call Marvel *** .
Marvel Worldwide, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/8

Production Coordinator

Warsaw, Poland Details

Full Time

Job Summary:

We are looking for a Production Coordinator, who will provide support specifically for the Director and Original Productions team. You will review elements of budgets, schedules and scripts to assist the diligence process as required. We will also ask you to support the department interns, and use industry knowledge to train interns.

This role will require being onsite 4 days a week.

What You Will Do

Assist in the smooth office operation within the production unit, which involves collaborating closely with the Finance and Accounting teams, as well as the IT and Facilities departments within the company.
To be the central point of contact across all reporting and systems within the *** + Production Process from Production to Post Production, including being gate holder for key technical software such as PIX, Aspera and others.
Manage production systems from budgeting, schedules, creative treatments/scripts/presentations, background checks, program delivery, production wrap materials, insurance, health and safety and security. Ensuring that materials are reviewed by the team and all documentation is tracked/saved.
Collect and collate suitable reference materials for rest of *** when production is in progress.
Create presentations as requested.
Handle the daily traffic of review production information & materials, and handling the sharing and archive process. Ensure all materials are available in good time.
Assist in meetings coordination with internal and external parties.
Diary management, crafting call sheets and movement orders as the need arises. Coordinating travel and location recess if required.
Liaise with safety and security partners (1st Option Safety, *** safety & security teams including Info Sec) as advised.
Translate documents as requested and/or collaborate closely with external translators to achieve timely outcomes.
Handle and process expenses & keeping accurate records.
Book travel requirements as assigned (taxis / bikes / flights / accommodation / hire cars).

Required Qualifications & Skills

A good understanding of Production Management and production processes, including postproduction and delivery stage.
Hands-on Production experience within the broadcast industry, both across scripted and non-scripted series having had input from prep, shoot, post and delivery stages.
Ability to manage and coordinate systems: PIX, Aspera and Scenechronize.
Solid understanding of industry terms, systems, protocols.
Proficient in Keynote (for Mac) and Microsoft Office (including Excel, Word and PowerPoint).
Knowledgeable of health & safety in production and the risk assessment process.
Proficient in production insurance requirements.
Great understanding of music reporting and rights clearance.

Skills Required

Skilled with custom and practice from prep/ shoot / post / delivery stage- in order to review and understand production paperwork.
Comprehending the significance of reading schedules, daily production reports, call sheets, post schedules.
Excellent IT skills and knowledge within the process of onboarding new staff.
Extraordinarily strong time management skills.
Excellent Polish and English skills written and spoken
A detailed understanding of the production process, including post production workflow.
Excellent interpersonal skills and production experience being savvy with the industry terminology. Possess good social skills to share information with heads of departments.
Strong ability to report precisely and succinctly, both internally with fellow colleagues and externally with production partners.
Organisation: plan, multi-task, work calmly under pressure.
Innovation: find solutions to problems, take care of the unexpected.
Budget: keep recordings of spending and control it as allocated.

*** is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. *** is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About *** (EMEA):

*** EMEA aims to drive growth, innovation and brand affinity across an extremely diverse collection of countries with a team of over 6,000 employees operating in 59 markets with offices in 29 countries.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Polska Sp.z o.o. , which is part of a business we call *** (EMEA) .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/7

Production Coordinator

Miami, FL Details

Full Time

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including *** , *** News, MS *** , *** , *** Sports, *** , *** Local Stations, Bravo, USA Network, and *** , our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. *** Universal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast *** Universal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Production Management Coordinator role plays an important part in the successful execution and operations of the Unscripted shows. Working closely with the Director of Production Management, production teams, networks supporting teams, and external vendors, the coordinator supports budget and timeline management, logistics operations, and payment processing, among other things, to ensure the successful execution of the projects.

Job Duties:

Timeline Management:

Import timeline information into Airtable and update information as needed by production.
Ensure the timeline is visible in Power BI for distribution.
Assist in the creation and comparison of timelines as needed.
Assist in the creation of contract milestones timelines/tracker.

Communication and Reporting:

Support in the creation of postmortem reports.
Support in the updating of Production Status Reports.

Budgeting & Cost Tracking:

Keep track of all expenses incurred for the production, including invoices, PCard charges, internal charges, etc.
Assist in creating and managing budgets for remotes or special events as needed.
Request and verify internal allocation cost breakdown monthly.
Work closely with the Director of PM and Finance to allocate expenses to the correct accounts.

Crew, Vendor & Talent Onboarding:

Support on requests for the onboarding of freelancers, talents and external vendors for the projects.

Processing of payments:

Manages, codes, and submits all invoices in SNAP for payment.
Works closely with production on managing and submitting talent payments.
Ensures all payments are submitted on time.
Works closely with vendors, freelancers and talent on any payment issues that arise.
Manages transactions and reconciliation of P-cards.

Project Archiving & Data *** t.:

Tracks and maintains PEP and YOH (freelancers) tracker.
Tracks and maintains talent tracker.
Tracks and maintains RIW tracker.
Supports in the verification and archival of Wrap Binders accordingly.
Maintains departmental SharePoint.

Logistics:

Assist with equipment and crew coordination for remotes or special events.
Handle requests for guests coming to TC.
Assist with coordinating and scheduling RIW trainings.
Assist with coordinating and scheduling Kick Off Meetings, Postmortem meetings, etc.
Assist with flight logistics for crew and talent as needed.

Others:

Responsible for completing any other tasks as assigned by supervisor.

Qualifications

Basic Requirements:

Minimum 2 year of experience in production.
Bachelor's degree preferred
Exhibits knowledge of production operations and planning
Must be fully bilingual in English and Spanish
Must be able to perform job at locations in and outside work environment with varying weather conditions
Exhibits working knowledge of health and safety requirements
Proficient in MS Office Word, Excel, PowerPoint, Outlook, Internet Explorer, and Internet search engines
Willingness to travel and on weekends with short notice
Must be willing to facilitate personnel requirements including late and/or last-minute scheduling changes in a 24/7 production work environment.

Desired Characteristics:

Ability to multitask and work in a fast paced, dead-line driven environment
Detail oriented
Team Player

Additional Requirements:

This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment
Must be willing to work in the greater Miami, Florida area
Must be 18 years or older
Must have a valid driver's license
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, *** U's Alternative Dispute Resolution Program

Additional Information

*** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by emailing [Please reply using Staff Me Up] .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/2

Production Coordinator

Bristol, United Kingdom Details

Full Time

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

To provide Personal Assistance to the Head of Wall to Wall West, the Director of Programmes & the Creative Director of Twenty Twenty
Manage the day-to-day smooth running of a busy production office
Coordinate and problem solve across development, production and the office
Be the main contact for anything Bristol Office related
To receive all production Deliverables and maintain information regarding the company's back catalogue

Your Role Accountabilities...

Personal Assistant

Diary Management for the Head of Wall to Wall West, the Director of Programmes & the Creative Director of Twenty Twenty. Booking/confirming meetings. Booking weekly domestic travel. Organise any international travel and accommodation, providing itineraries when applicable.

Finance and Just Produce

Expenses, petty cash and monthly credit card reconciliations for Wall to Wall West and Twenty Twenty productions and team members who have left the business.
Raise PO's for invoices.

Assistant to Wall to Wall West and Twenty Twenty Productions

Development and pre-production:

Help organise recces, book travel and accommodation and manage finances of a production in development and pre-production until a cost manager has been set up
Help organise Legal & Business Affairs, Accounts and Post-production set up meetings for all new Wall to Wall West/ Twenty Twenty productions
Set up an informal meeting with new Wall to Wall West/ Twenty Twenty productions re: Deliverables
Organise a meeting with Wall to Wall West/ Twenty Twenty Production Management before and towards the end of post-production to ensure all deliverables both to broadcaster and Wall to Wall/Twenty Twenty have been completed
Organise TX Cards for all Wall to Wall West and Twenty Twenty productions, liaising with the London team where necessary to ensure these are signed off
Work with productions to ensure everyone on the TX notification list are contacted to notify of confirmed TX
Working with the London PTA Team on the long-term archiving, retrieval and destruction of files of rushes and long term storage of Production folders (signed releases, location agreements, contracts)
Working with the London PTA team to maintain a back catalogue of all historic Wall to Wall West and Twenty Twenty programmes for future reference
Booking out tapes/LTO from archive
Additional drive - Make sure Films make up an additional drive containing the Deliverables of final episodes. This should be a Wall to Wall Bristol Drive that remains in the office for further reference.

New staff:

Assisting the Production Managers welcome new Wall to Wall West/twenty Twenty staff - including email signatures, completing relevant new starter forms, passport scans and preparing desks, enrolling all new starters on to the compulsory Health and Safety training courses, sending them log in details and ensuring the course has been completed.Work with the London Talent Team to manage work experience placements in the Bristol office
Liaising with the London Talent Team to enrol Twenty Twenty new starters into the buddy scheme
Organising building passes and any additional required passes
Welcoming new starters and giving them an office tour including letting them know fire exits, drills etc,
Coordinating with the London team, and relevant Awarding body to submit both companies for awards throughout the year, collecting, organising and submitting all necessary clips and paperwork

General office duties:

Acting as a point of contact for general enquiries and viewer queries for Wall to Wall West and Twenty Twenty, dealing with them or passing on to the relevant person in an efficient manner.
Checking Twenty Twenty leavers inbox on regular basis and responding/forwarding all queries
Receiving visitors for key production personnel; including providing refreshments for internal meetings and booking meeting rooms when required
Overseeing office equipment and maintenance, liaising with either the landlord or the London IT help desk when necessary
Overseeing the office seating plan, coordinating with new teams where they will be sat in the office
Maintain up to date Bristol contacts list and Wall to Wall Bristol email group - adding/removing any new starters and leavers
Coordinating the day to day management of suppliers, building maintenance, weekly maintenance checks by Mitie. Keeping track of jobs logged via *** and making sure these are completed.
Assuming responsibility for keeping a tidy office; encouraging production storage and wrap up, liaising with Facilities and IT where applicable.
Coordinate buying any office furniture, pictures and general dcor,
Overseeing any internal and external props storage, including our storage container at Safe Store, Bedminster ensuring a storage inventory is kept up to date.
Independently organising & overseeing all company events both internal and external including the Christmas party
Oversee the safe-keeping and inventory of equipment including cameras, drives H&S equipment, IT equipment, etc held in the office for Wall to Wall West/Twenty Twenty.
Responsible for booking equipment and drives for Wall to Wall West/Twenty Twenty and keeping an up to date record on who received them and ensuring the safe and timely return of all equipment
Ensure all laptops are properly logged in and out - who is using them and on what production. Ensure safe return of laptops to London in bullk
Manage a drive log for Wall to Wall West/twenty Twenty - which drives contain material to be saved and which can be reformatted for re-use on other productions
Book conference calls and set up online calls
Update Twenty Twenty Productions Limited's website
Assist with maintaining a social *** presence on Twenty Twenty's Twitter & Instagram
Book couriers/taxis/travel as requested
Update the Quikbase database with status and details of Twenty Twenty productions and key developments
Ensure stationery and printer materials (paper, toner, ink) are kept stocked

Qualifications & Experience...

Previous experience in a Television Production environment
Excellent written and verbal communication skills
Computer literate with ability to use diary management tools
Excellent phone manner with ability to communicate clearly and confidently with all staff
Highly organised, pragmatic and reliable
Efficient administrator, responding to any requests quickly
Ability to use initiative and work independently to find solutions and answer queries
Excellent attention to detail
Ability to work in a pressurised environment, managing a number of tasks/people simultaneously and prioritise accordingly
Ability to handle sensitive information in the required confidential manner
Flexible approach and outlook, comfortable with managing workload and deadlines that may involve some occasional late working and occasional working away from the office

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.