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Production Coordinator

New York, NY
Corporate
Starts May 03
Full Time
  • Job Requirements: Job can be performed remotely.

Kaplan University Partners (UP) online course production team is looking for a talented part-time production office coordinator/assistant who will be responsible for various crucial, time-sensitive tasks in the pre-production, production and post production stages. We’re a very hard-working, driven team and keen to find someone with great organizational, critical thinking and problem solving skills. Excellent communication is a key as well as passion for production and education. Previous experience strongly preferred. This is a part-time, remote position.

Passionate and eager for detailed work
Film and production courses
Strong project management skills and process
Strong communication skills
Pre Production


Coordinate and Manage all pre-production logistics.

Production company to sign our IC + COVID clearance
Lock production company for dates
COVID Clearance - Production Team
Buy Hard disks
Create, Coordinate, order and manage prop inventory

Work with guests on props
Order props
Prepare Props list
Produce the props
Deliver Props to location/Creative Director
Work with implementation team to coordinate and manage location logistics and releases

Identify Locations for the shoots
Location release forms
Clearance for day of filming at each location
Collect and manage guest and partner contact information and availability
Collect and manage release forms for partners and guests
Schedule and coordinate guest schedules

Manage all aspects of guest confirmation and reminders

ID guest
guest contact information
guest availability
guest sign release forms
guest COVID Clearance
Schedule guest
Confirm the guest
Lock guests for shooting dates
Update guest on their time and location
Send wardrobe guidelines to the guests
Send reminder emails guests a day before the shoot
Production

Coordinate and execute all day of logistics for filming including guest wrangling and crew management

Secure meals
Create a call sheet (crew, guests, locations)
Find Dates that work for Ido/Iain/ Lee/guests/ Production
Make the travel arrangement (flights/ hotels/ cars)
Figure out Commute to/ while the shoot (especially time)
Post Production

Manage shipment and receipt of hard drives to editing team
Procedure brand guidelines from partner for editing team
Collect and submit production expenses

Sourcing and clearance for images videos for content

Send production expenses
Deliver Hard disk to editors (create labels/ Ido will post it)
Share Partners brand guidelines with Video editor
Post production needs (photos, video broll, etc)
Sourcing the images/ videos for editing

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