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4/8

Production Coordinator

New York, NY
Online
Digital
Starts Apr 19
For 4 Week(s)
  • Job Requirements: Must be local to location or willing to work as a local.

Digital Video Production Company based in Lower Manhattan (NYC) is seeking a freelance Production Office Coordinator. The ideal candidate must be available to start immediately. Ideal Candidate should be pursuing a career in Production Management. The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business. A strong candidate will have experience in the management of all production phases including planning, scheduling, permitting, budgeting, coordination of crews and equipment for shoots, voiceovers, scripts, releases, contracts, purchase orders, cost reporting, call sheets, physical production, and post production scheduling. In this role, the candidate will sit at the intersection of all departments to manage the execution of digital videos that delight our digital audiences.

PRIMARY RESPONSIBILITIES:
- Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
- Support Production Management team with various projects, shoots, and departmental needs.
- Assist with preliminary budgeting and vetting of projects
- Source crews, equipment, and production services as necessary for production
- Research and file for permits as needed
- Research local production guidelines for compliance
- Arrange resources and logistical support as necessary for production
- Maintain and update departmental crew lists
- Initiate Payroll Paperwork to Freelance Crew and DayPlayers
- Follow-up to ensure that Start Paperwork is completed in advance of work
- Follow-up to ensure that Timecards are submitted in a timely manner
- Maintain and update departmental contact, vendor, and resource lists.
- Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.
- Originate Vendor Contracts
- Initiate Purchase Orders for expenses
- Track and report expenses, code & process invoices, and reconcile PCards.
- Maintain various departmental shoot calendars, spreadsheets, reports, and documents.
- Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.
- Additional duties as required to maintain efficient and effective production environment

EXPERIENCE & SKILLS REQUIRED:
- Minimum of 3 years of relevant Production Management experience in the television, media, or digital video production realm required
- College degree required
- In-depth understanding of payroll practices and labor laws.
- Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
- Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
- Ideal Candidate must be highly organized, extremely detail-oriented, and efficient
- Ideal Candidate should be self-starter who takes initiative.
- Ideal Candidate must work well under pressure to meet deadlines.
- Ideal Candidate must have professional and effective communication skills.

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