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Apply to this Receptionist Job

11/23

Receptionist (Office Coordinator)

Sherman Oaks, CA

TV

Starts Nov 29

Full Time

  • Job Requirements: Must be local to location (or willing to work as a local).

We are seeking an experienced Office Coordinator/Receptionist to support the administrative operations of a top reality television production company. The ideal candidate should be driven, have industry knowledge, and have an understanding of technology and operations. We are looking for a self-starter and someone unafraid to take ownership of tasks. The position would be working directly under the Director of Operations.

Responsibilities:
- Present a professional, welcoming first contact to all clients, vendors, staff, visitors, etc. – by phone, in person, and email.
- Handling all incoming calls for the office
- Responsible for maintenance of common spaces for appearance and functionality
- Responsible for managing supplies, general maintenance of building, and working with operational vendors
- Coordinate and prioritize runs, duties, and responsibilities of production assistant
- Working with in house development and production teams to assist where needed
- Help with onboarding of new show staff and employees
- General office duties, including filing, copying, tracking, logging, and processing mail; reserving conference rooms and equipment as needed
- Provide support for IT department: help monitor staff needs and assist staff with problem-solving
- Ability to multitask; work with limited supervision; adapt to changing priorities and emergency situations; take the initiative using excellent judgment; work in a fast-paced environment; maintain confidential and sensitive information, and prioritize work to meet specific deadlines required.

Skills/Traits:
Knowledge in Office 365, Google Workplace, strong computer skills, able to work independently and interdependently, welcoming, Proficient in PC OS and Mac OS

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