Administrative Assistant Production Jobs

Executive/Personal Assistant To CEO Of A Network

Job Description
Well respected Streaming Network seeks smart, organized, experienced professional to join the team to support the CEO.

Desired Skills and Experience
Qualified candidates will have a pro-active, positive and thick skin attitude. Always willing to go the extra mile. This position is best suited for someone who likes to take charge and loves being of service and is resourceful.

The following skills are a must:

· 1+ Years handling a senior level executive.

· Be very detail oriented, has excellent time management and strong interpersonal skills

· Flexibility / Adaptability (Ability to prioritize and quickly re-prioritize as needed)

· Ability to work long hours and amazing at follow through

· Good listening skills. Does not fold under pressure (thick skin).

· Has great phone, email etiquette and be able to provide administrative support

· IT troubleshooting Skills (Mac Skills Required)

· Strong Administrative Support

· Forward Thinker- always planning 10 steps ahead

· Discretion - working with personal sensitive matters/issues

· Exceptional sense of direction and driving knowledge of the greater Los Angeles/Valley area, traffic patterns, and alternate routes

· Ability to thrive in a fast paced, high stress environment

· Excellent memory and ability to recall important names, dates, and events

· COMPLETED degree from a four year university

Daily Job Duties

· Creating a daily itinerary, heavy scheduling, take detailed notes during meetings.

· Reading, monitoring and responding to emails and effective communications

· Liaising with staff, clients, security, business partners

· Manage travel both personal and business for clients: communication with hotel personnel, airport greeters, drivers.

· Comfortable taking care of the CEO’s 2 small dogs. Taking them on walks, getting groomed.

Salary
Based on experience. Please send references a long with your resume.

Seeking a motivated, highly organized, and detail-oriented Executive Assistant to support high energy, on-air talent. This position is based in Chicago. The candidate will provide top-level assistance to the on-air talent. They should be a well-organized multitasker who is comfortable scheduling meetings, updating complex schedules and organizing travel. The Executive Assistant must be able to effectively communicate with various levels of associates, both internal and external, with the highest degree of respect and professionalism. This person will act as an all-around gatekeeper and strategically manage talent’s time. Resourcefulness, discretion, confidentiality and a “can do” attitude is key.

Responsibilities
• Schedule and update talent’s corporate and social calendar
• Handle/manage all speaking requests and appearances
• Coordinate domestic & international travel – handling flights, cars, lodging, restaurants, etc. – making sure to confirm, reconfirm and track schedule and itineraries.
• Screen phone calls, respond to emails and handle various correspondences
• Ability to multitask and work on several projects at once
• Handle all administrative tasks and personal assisting duties
• Aid talent in preparing for meetings


Qualifications
• Bachelor’s degree
• Experience in managing multiple priorities, administrative coordination and logistics involving different time zones
• Ability to be proactive and take initiative
• Well-organized, detail oriented, great follow up skills
• Strong written and verbal communication skills
• Experience with scheduling and accessing Zoom meetings
• Discretion and trustworthiness: you will often be party to confidential information

Benefits
• To be determined after trial period

* Start date is to be determined

Title/Position: Current Programming Assistant
Start Date: ASAP

Full Time

Hybrid Role

DESCRIPTION: Busy unscripted production company in LA looking for a second assistant to support multiple executives in the Current Programming department. The position will assist in a wide array of administrative and creative tasks to support a variety of productions and developing shows. We are looking for someone with at least 1 year of experience working in entertainment or news, production experience is a plus. Fast paced and challenging environment that values communication and provides room for growth.

YA series seeks NYC-based assistant for Showrunner/Executive Producer.

Seeking a detail-oriented and problem-solving assistant to join a fast-paced team. Tasks include supporting the showrunner/EP on her current projects with the opportunity for an eagle-eyed view of the TV industry.

Job description:
Managing schedule and taking notes
Booking travel
Personal tasks such as returns, booking dinner reservations, etc.
Possible managing of social media, making graphics and tiktok videos

Requirements:
NYC based
Previous experience as a PA preferred

Executive Coordinator Position:
Emmy-award winning television production company is looking for an Executive Coordinator. The Executive Coordinator is responsible for supporting the day-to day scheduling for the president of development and the CEO. This individual will report to both the CEO and President, and work independently and collaboratively to schedule pitches and ongoing projects with various partners, agencies, and networks. An ideal candidate has experience in the entertainment industry and a strong interest in scripted and unscripted content in all formats including podcasts. They will have excellent organizational skills, inter-personal skills, the ability to prioritize when scheduling projects, and adaptability in a fast-paced work environment.

Essential Responsibilities:
• Provide excellent administrative support; i.e. scheduling meetings, organizing documents, submitting expenses, answering phones, etc.
• Actively support the CEO of company, the president of development, and various partners in production.
• Track and monitor daily meetings for executive and president, keep them informed of upcoming commitment and responsibilities.
• Coordinate travel arrangements and hotel stays.

Qualifications
• Professionalism at all times when dealing with internal and external partners
• Forward thinking
• Superb organizational and time management skills
• Strong computer skills (Outlook, Teams, Word, PowerPoint, Pages, Internet savvy)
• Attention to detail and accuracy
• Can work independently to achieve goals and has a positive attitude
• Able to multi-task and work well with others
• Discretion and integrity
• At ease in fast-paced and changing work environment
• Knowledge and interest in the television/entertainment industry
• Prior experience in entertainment and with assisting executives preferred

1-2 years of experience as an Executive Assistant in the Entertainment Industry - as this is a very fast paced environment. This Executive Assistant will provide coordination and oversight of the day-to-day operations. You MUST have an interest for Live Events and on track to grow in Production Management.

This role requires someone who is self sufficient, reliable, independent thinker, strong written and verbal skills, efficient in scheduling amongst other skillset that are needed. You have to be strong in screening / following up with emails and phone calls, and managing executive extremely busy calendar. Strong email and admin skills (spreadsheets, booking

Should have a passport or the ability to obtain one and be willing to travel.

Who are we hiring?
We’re looking for an incredible Executive Assistant to help the President of the MSG Sphere build and lead a world class organization that’s creating the future of live entertainment. We’re building the world’s most technically advanced live music and entertainment venue in Las Vegas (opens in 2023) and a Hollywood Studio in Burbank CA. We support a team of over 300 people today that will double in size soon.

What will you do?
The Executive Assistant to President of MSG Sphere role is focused on three key responsibilities.  



Be a force multiplier for the President. Maximize how we use time and resources. Plan calendars, travel, agendas, team meetings, budgets, and expenses to help the President maximize his ability to create value for the organization. Have great foresight, time management, and be able to solve problems so we can focus on building team, culture, process, and business impact. Specific areas of focus include: 

Manage President’s Schedule: Maximize productivity of how he spends each week.  
Book Travel: Coordinate flights, hotels, and ground transportation.  
Enable great meetings: Plan agendas, ensure pre work is complete, invite right people 
Manage budgets & expenses: Ensure we spend the company money wisely.  
 

Be a steward of culture and relationships. Help make the MSG Sphere organization a great place to work and a great team to do business with. The candidate will build excellent relationships with the teammates that support other MSGE executives. Be a great partner and help others succeed. Help the President build great relationships with stakeholders. To be successful, the MSG Sphere will partner with creators (Film Directors, Major Musical Acts etc), with Brands and Advertisers, and with Fans and Communities where we do business. The candidate will help manage these relationships and ensure our partners feel heard and supported.  

Manage relationships: Use great interpersonal skills to serve others. Ultimately, we’re leaders in service of others in the organization. Be adept at juggling too little time for too many meetings. Make decisions on how we invest our time while ensuring people feel considered and supported.  
Communicate brilliantly: Help build our team culture by communicating effectively within and outside the organization. Help explain context that drives buy in and engagement among our team members and our external partners.  
Plan events: Plan and design team all hands, team offsites, executive summits, and key partner events that may include dinners, entertainment, or planning time.
Drive research: Be adept at doing research quickly for a client meeting or finding the right location for a partner dinner that night. Be able to sort through information and synthesize it for the President with little lead time.  
 

Help the President build a high performance organization. The candidate will be asked to provide leadership in making the MSG Sphere a highly functioning team. The candidate will be a partner to the President to think through organization design, how we set goals and objectives, how we do our daily work (process), how we recruit and attract talent, and how we inspire people to do the best work of their life. A candidate with an interest in organizational effectiveness will be highly valued. 

Be a thought leader: Drive thinking in organizational design, work process, and building culture.  
Be a partner to our People Ops and Recruiting Team: We will hire many people in the next two years. Partner with recruiting to think through how to be most effective and productive in how we recruit. 
Be a listener: Build trust with the organization and facilitate ways to listen to the organization (ie skip levels, engagement surveys, polls, all hands etc) that allows the President to stay in touch with the reality of how the team feels.  

What do you need to succeed?
A demonstrated track record of strong acumen. Academic background, proof of intellectual capability, demonstrated curiosity and desire to learn is required.  
Prior experience as an Executive Assistant or C Suite Business Partner with at least two meaningful work experiences. 
Be a digital native. Be comfortable with cutting edge technology. Be well versed in the most modern ways organizations communicate.
Extremely high emotional intelligence and empathy. Be a servant leader for our organization.  
A solid balance of qualitative and quantitative skills. Must be a strong writer, listener, and have excellent analytical skills to manage budgets, expenses, and complex problems. 
Proactive, responsive, and upbeat with strong organizational skills and process orientation.  
Brings attention to detail and an ability to work in a fast-paced environment.  
Proven ability to maintain discretion and work with highly confidential information.  


The Company requires that all individuals, subject to certain limited exceptions, be fully vaccinated against COVID-19. The Company will consider requests for reasonable accommodations regarding this requirement.


Why is MSG for me?
With MSG Sphere, we are creating an entirely new medium that will deliver immersive entertainment experiences at an unparalleled scale. Beyond a venue, Sphere is a multi-sensory platform with experiential technology programming directly to your senses. You will see in ways never imagined, hear with every fiber of your being, and experience like never before. To deliver on this promise, we are building the largest immersive venue in the world, MSG Sphere at The Venetian in Las Vegas, with a second Sphere venue planned for London, pending necessary approvals. In addition to building a breakthrough venue, we’re building a production studio team, a technology venture team, and a full commercial organization to make the MSG Sphere a world class brand and business for our fans, our artists, and our partners. We have offices and roles in Burbank CA, Las Vegas NV, New York, NY and London.

We focus on Career Development and Invest in YOU
Candidates who have completed 60 credits of college-level coursework (representing 2 years), or have shown similar self-development through certifications, trade school coursework, etc. are preferred. Educational requirements may differ from job to job based on the role.

We value diversity and are looking for extraordinary employees of all backgrounds
At MSG we value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law requirements, MSG complies with all applicable state and local laws governing nondiscrimination in all locations.