Administrative Assistant Production Jobs

An award-winning television production company based in New York is seeking an Executive Assistant to work with senior executives at the company. You will manage their schedules, set meetings, communicate on their behalf, and assist in the day-to-day management of the company. In addition to administrative responsibilities, you will also play a role on the development team, to include researching show ideas, writing treatments, coordinating pitches, and tracking projects in development.

The ideal candidate will possess the following attributes and interests:

- Exceptional organizational and writing skills
- High attention to detail
- Proficient in a Mac-based computer environment
- Self-sufficient and proactive
- A people person who enjoys interacting with colleagues, clients, and creative types
- Prior experience in the television or film industry
- A strong interest in documentary and unscripted television
- A voracious consumer of news/magazines, long form storytelling, podcasts, etc.
- Journalism experience is encouraged, but not required
- A valid driver’s license
- Must be based in the New York City area, or willing to relocate

We are an Equal Opportunity Employer committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. We do not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state or local law.

We are seeking an experienced Office Coordinator/Receptionist to support the administrative operations of a top reality television production company. The ideal candidate should be driven, have industry knowledge, and have an understanding of technology and operations. We are looking for a self-starter and someone unafraid to take ownership of tasks. The position would be working directly under the Director of Operations.

Responsibilities:
- Present a professional, welcoming first contact to all clients, vendors, staff, visitors, etc. – by phone, in person, and email.
- Handling all incoming calls for the office
- Responsible for maintenance of common spaces for appearance and functionality
- Responsible for managing supplies, general maintenance of building, and working with operational vendors
- Coordinate and prioritize runs, duties, and responsibilities of production assistant
- Working with in house development and production teams to assist where needed
- Help with onboarding of new show staff and employees
- General office duties, including filing, copying, tracking, logging, and processing mail; reserving conference rooms and equipment as needed
- Provide support for IT department: help monitor staff needs and assist staff with problem-solving
- Ability to multitask; work with limited supervision; adapt to changing priorities and emergency situations; take the initiative using excellent judgment; work in a fast-paced environment; maintain confidential and sensitive information, and prioritize work to meet specific deadlines required.

Skills/Traits:
Knowledge in Office 365, Google Workplace, strong computer skills, able to work independently and interdependently, welcoming, Proficient in PC OS and Mac OS

Note: please only apply if looking for a long-term Executive Assistant position and have experience in similar roles. This is an in-person office position in Culver City.

Key Qualities
-Strong organizational and professional communication skills
-Ability to meet tight deadlines and prioritize/complete multiple high priority requests
-Well developed instincts in regards to professional settings and confidentiality
-Friendly disposition and sense of humor
-Familiar with Microsoft and G Suite programs
-Looking for long term executive assistant work in a friendly environment

Responsibilities
-Provide administrative support to two company executives
-Manage multiple executive calendars
-Assist with personal and professional tasks as needed
-Take the lead in scheduling meetings with executives, clients and our teams, as well as tracking development project progress for executives
-Typically M-F but may include managing urgent tasks and schedule changes on weekends
-Book executive travel
-Accounting tasks related to executive expenses
-Answer office phone/direct calls

We are happy to adjust the start date for the right candidate.

Are you ahead of the game? Do you want to meet and exceed expectations on a daily basis? Do you thrive off of an itinerary? Type A ++? Make lists in your sleep? LOVE a good color coded spreadsheet?

WE WANT TO MEET YOU!

A new MAJOR HIT TV SHOW is seeking an Executive Assistant to the Showrunner/EP for a new unscripted/gameshow/talent series. The ideal candidate will want to pursue a career as an AP / Field Producer etc.

Responsibilities will included not not limited to:

•Scheduling and managing calendar (work + personal)
•Managing of day to day events
•Coordinate meetings / meeting spaces etc
•Calls to network / conference calls etc
•General office admin
•Errands / runs

Other jobs, duties and tasks as they pop up!

Must have excellent verbal and written communication skills, attention to detail, a professional demeanor, reliable transportation and a clean driving record.

Prior experience in Film/TV or as an executive assistant is preferred.

COUSL START EARLIER THAN 5/24 AND 10 WEEKS OR MORE!!! THIS COULD BE THE START OF SOMETHING MAGICAL!!! :)

We are seeking a highly motivated individual to take on the role of assistant at our talent management company. Candidate should have strong written and verbal communication skills, and be organized and efficient. This person should be interested in working in the entertainment industry and handle the day to day tasks with discretion as he/she will work with high profile clients. As an executive assistant he/she will be working to help organize and create materials for clients, liaison with agencies, brands and production companies. Responsibilities include but are not limited to: overseeing calendars, organizing calls and meetings, and helping in the production of projects. Looking for someone who can work 5 days per week and occasional weekends/evenings with prior notice. Los Angeles based; Prior experience at agencies/management companies preferred.

Typical responsibilities of the job include:
* answering telephone calls
* maintaining schedules / calendars
* arranging appointments and organizing meetings
* running errands
* ability to do simple video editing in Final Cut or similar editing software
* using a variety of software packages including google slides, sheets and docs
* booking transport and accommodation
* preparing letters, presentations and reports
* create and manage company social media presence
* Ability to outline and manage and service brand deals and events
* Deep knowledge of social media and various digital platforms including YouTube, Facebook, Instagram, Twitch, TikTok etc

Emmy nominated, fast-growing, greater NYC-based production company, BSTV Entertainment, is seeking someone to serve as the executive assistant for a very busy executive producer. Start date June 1st 2021, preferably sooner. Candidate must be willing and is expected to work in-office every day in Montclair, NJ.

Duties will include:
-Manage company calendar and executive’s calendar (including business and personal)
-Answer phones/general receptionist work including mail distro
-Coordinate and confirm all meetings, often bi-coastal
-Act as the liaison between executive producers, development and multiple different show teams
-Communicate with external agencies such as networks, agents, and talent
-Manage expenses and arranging travel
-Easily adaptable to changing work environments i.e. In the office, in the studio, in the field, working from home if necessary
-Manage company website and social media pages
-Assist Office Manager with daily needs, such as craft services, general supply restocking, and various employee events (Holiday Parties, Birthdays, Anniversaries)
-Holiday gift procurement, distribution, and record-keeping
-Manage Parking Lot. Liaise with the landlord when violations occur.
-Attend, moderate and note-take at Development Meetings and for calls, as needed
-Compile and create agendas for company meetings, management meetings, and others as needed
-Assist Development Department as needed, in particular with creating pitches (ranging from one-pagers to pitch decks)

Desired Qualifications:
-MUST HAVE A VALID DRIVERS LICENSE and be comfortable driving.
-Excellent written and personal communication skills
-Must be punctual, personable and professional
-Results-driven individual who is able to work at a fast pace
-Self-starter who needs little direction to complete tasks
-Ability to fit into a fun and highly creative environment while still completing all work.
-Team player with an energetic personality
-Knowledge of & interest in social media is a must

GRD1