Administrative Assistant Production Jobs

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We currently have 5 EXCLUSIVE Administrative Assistant jobs. Speed matters in this biz, so apply today!

Exclusive Jobs

5/13

Assistant to Producer (Production Coordinator)

New York, NY Details

Film (Feature-length)

Starts May 20

Full Time

5/10

Talent Assistant (Night)

Pensacola, FL Details

MTV

Starts May 14

For 1 Day(s)

5/9

Executive Assistant

Beverly Hills, CA Details

Corporate

Starts May 20

For 6 Month(s)

Title: N/A
Pay Rate: $20.00 - $30.00 / Hourly
Job Requirements: Must be local to location (or willing to work as a local).

Executive Assistant - Great opportunity

Recent grads from top schools welcome as well or those taking year off from school or to study for bar.

Self-motivated, organized, workaholic, multi-tasker,
Super bright executive assistant wanted for principal boutique investment bank investing in and financing the music and entertainment industry, publishing and other intellectual property and other royalties.

Required skills: WordPerfect, Word, Excel, FileMaker, Outlook, E-Mail, Internet, Scanning, Adobe, QuickBooks, organizational skills, telephone and communication skills, longhand, quick, energetic, bright, work w/ high profile exec. Top Pay based on experience, top school education and background. Submit in confidence, resumes will be kept confidential.

Candidates must be able to multi-task, be organized, be highly focused, and work with a high level of intensity. Hard work, strong work ethic, motivated, driven, self-starter with initiative, must be able to listen carefully without talking and take instruction exactly for assignments.

Location LA, Beverly Hills Area. Must live in 5 mile radius and have car. On Site Only

1099 work only. Hours are part time or full time up to M-F 9-7 is in house/onsite not a remote/off-site location. On Site Only

Provide cellphone # in resume or email.

4/23

Production Secretary

Nashville, TN Details

Film (Feature-length)

Starts Jun 01

For 4 Week(s)

3/12

Assistant (SUMMER/FALL EMPLOYMENT FOR VISUAL ARTISTS)

Rockport, ME Details

Film (Feature-length)

Starts Jun 09

Full Time

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5/11

Administrative Assistant

Culver City, CA Details

Full Time

We are looking for an A dministrative A ssistant to support the SVP of Business and Legal Affairs for our Game Shows division, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a multifaceted team that develops, produces, markets/promotes, and licenses game shows and related consumer products for all game shows produced by the team .

Responsibilities

Provide organizational and administrative support to SVP and VPs
Manage phone calls, take accurate messages and update phone sheet
Heavy schedule/calendar management
Coordinate all internal and external meetings and calls, reserve conference rooms
Collect and prepare information/documents for all meetings and conferences
Generate and submit monthly expense reports and procurement card charges
Handle invoicing and bill payment
Manage and track executive approval flow
Maintain departmental contact database
Additional responsibilities include, but are not limited to the following: Assist in drafting letters, agreements, abstracts, and memorandum
Printing, filing and organization of paperwork
Note taking on calls and during meetings, as needed
Keep track of necessary office supplies and order updates
Coordinate and handle special projects
Manage travel arrangements, as needed
Assist visiting executives, as needed

Requirements

Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required ; Adobe, Keynote preferred

Familiarity with Macs and PCs
Strong internet research skills using various search engines, databases, and social *** platforms
Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
Exceptional organizational and follow through skills
Ability to multi-task and prioritize with attention to detail
Ability to independently solve problems
A self-starter with a team player attitude
Take responsibility for and ownership of tasks and be able to meet deadlines
At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

Minimum of 2-3 years administrative experience

Entertainment industry experience preferred (specifically television, film, or animation)

Education: B.A., B.S., or equivalent preferred

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/9

Administrative Assistant

Culver City, CA Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

Reporting into the EVP, Global Creative Advertising, this role will provide full range administrative support (including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements).

This position is responsible for providing administrative support to the Executive *** President of International Creative Advertising and Marketing.

Responsibilities

Manages executive's calendar, schedules/coordinates meetings and appointments
Tracks and organizes all team assets - print, A/V materials, finishes, etc.
Accurately manages budgets and cost reports for creative team and keeps a running tally of spent and committed breakdowns per title
Manages documents and facilitates the flow of information *** ween departments and key stakeholders (electronic and hard copy)
Prepares files and materials for territory review and feedback
Screens and responds to incoming calls and correspondence
Contributes to creative brainstorm sessions
Arranges meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and coordinating agendas
Performs administrative duties such as filing, typing, and copying documents
Creates agendas, notices, and resolutions for meetings as required
Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
Working with the larger team to keep on top of deadlines and asset delivery
Facilitating/prioritizing action items and tasks for executive
Scheduling and preparing for meetings which includes conference room prep, agendas, and distribution of pertinent documents
Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
Processing expense reports and travel arrangements for the team
Miscellaneous duties as required

Qualifications

Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
Entertainment or corporate experience preferred
Ability to work a flexible schedule, frequent overtime likely required
Excellent computer skills specifically Word, Excel, Outlook. Working knowledge of PowerPoint, Keynote, audio, video, and image files.
Strong communication, interpersonal and organizational skills
Demonstrates high problem solving skills and be able to proactively troubleshoot
To perform efficiently, accuracy and attention to detail required
Must have personality interacting with internal and external executives, as well as high profile filmmakers and talent
Must be able to work independently and multi task with ease
Must be able to work well under pressure and with tight deadlines
Identify work priorities and requirements up-front and make timely decisions
Demonstrates the ability to work with all levels of management.
Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
Must be able to exercise initiative, professionalism, and confidentiality

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/9

Administrative Assistant

Los Gatos, CA Details

Full Time

The Opportunity

*** is the world's leading streaming entertainment ser *** with 222 million paid memberships in over 190 countries, enjoying TV series, documentaries, feature films, and mobile games across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any Internet-connected screen. Members can play, pause, and resume watching, all without commercials or commitments.

The Administrative Assistant's responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across the business organization. A successful candidate is a strong communicator and highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos, CA in-office on a hybrid schedule.

Responsibilities

Specific responsibilities include but are not limited to:
Proactive management of calendar, travel, and expenses for Directors
Scheduling complex and high-visibility meetings and calls, internally & externally
Coordinate travel arrangements and process expense reports
Creating presentations and documents using Google Workspace
The ability to assist with team projects and events as needed
Partner closely with the organization's HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
Coordinating large team offsite events & activities

Qualifications

3+ years of experience managing multiple executive calendars
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Strong writing and editing skills
High attention to detail
Responsive and able to work flexibly across multiple time zones
Able to stay calm under pressure and work on short deadlines
Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily *** ween tasks
Independent worker, with strong judgment and ability to make decisions quickly
Discreet with the ability to maintain confidential information
Being tech-savvy is a huge plus

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000 - $240,000.

*** provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are im *** tely entitled to flexible time off. See more detail about our Benefits here.

*** is a unique culture and environment. Learn more here.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/9

Administrative Assistant

Bryan, TX Details

Full Time

About *** Television:

*** Television is a leading *** company that owns and operates high-quality stations in 113 television markets that collectively reach 36 percent of US television households.

We constantly strive for excellence. Through upgrading to the latest technology and seeking new ways to stay on top in our markets, we focus on training and development of the best and brightest employees in the business.

About ****:

**** *** operates the *** and CW affiliates in Bryan-College Station, Texas, serving an 18-county area known as the Brazos Valley. For over 65 years, we’ve been the dominant and trusted choice for local news and entertainment. Our team produces six newscasts each weekday and three each weekend along with a daily lifestyle show, totaling nearly 35 hours each week. **** is routinely recognized among the best in the state by organizations including the Associated Press, RTDNA, and the Lone Star EMMY Chapter of the National Academy of Television Arts and Sciences.

**** is a 2023 National Edward R. Murrow Award winner, in addition to receiving several regional Murrow Award wins over the past 3 years. The station is also the 4-time winner of the Texas Association of Broadcasters’ Bonner McLane Public Ser *** award. **** is also a recent Texas AP Broadcasters/Freedom of Information Foundation of Texas Station of the Year and Texas Associated Press Broadcasters Station of the Year. The station has launched the careers of many well-known journalists, meteorologists, and network executives, and takes pride in helping talent grow quickly into the nation’s largest television markets. The work-family of **** is made up of a group of dedicated, professional, and passionate individuals who are the backbone of our daily mission. Bryan-College Station, Texas is a community of more than 270,000 people and the second-largest metro in the Waco-Temple-Bryan DMA.

The twin cities have a unique small-town feeling but offer big-city amenities, including a vibrant arts community, a city-wide, all-terrain trail system, and world-class dining and nightlife. Bryan and College Station are routinely recognized as a leader in quality of life and as one of the fastest-growing communities in the country. College Station is home to Texas A&M University, the nation’s largest university. Aggie home football games attract more than 100,000 in the stands, with tens of thousands more camped outside celebrating at tailgates during football weekends. Learn more about **** at www.kbtx.com.

Job Summary/Description:

****-TV is seeking a full-time Administrative Assistant/Front Desk professional to join our team. The ideal candidate is organized, detail-oriented, and thrives in a collaborative environment. This role involves working closely with our sales team and department heads, as well as serving as the primary point of contact for viewers and clients visiting or calling the television station.

Duties/Responsibilities will include (but not be limited to):

• Answering incoming calls and warmly greeting station guests
• Collaborating effectively with managers, coworkers, and clients to deliver exceptional service
• Inputting advertiser commercial instructions into the WideOrbit database with meticulous attention to detail and adherence to daily deadlines
• Accurately input advertiser commercial instructions into the WideOrbit database
• Maintain accuracy in the commercial, promo, and PSA database in WideOrbit Traffic
• Daily reconciliation of completed logs for billing purposes
• Basic order entry of TV and digital campaigns into the WideOrbit Traffic system
• Providing administrative support to managers and account executives
• Assisting with accounting tasks and supporting the office manager as needed
• Creating quarterly station newsletters
• Performing other support duties as required

Qualifications/Requirements:

• Previous clerical experience in an office setting
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Strong data entry skills
• Willingness to learn, accept feedback, and adapt to new tasks
• Customer ser *** experience with excellent interpersonal communication skills
• Exceptional attention to detail, time management, and organizational abilities
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Capable of working independently while also contributing to a team
• Dependable, punctual, and maintains a professional appearance
• Upholds a high level of confidentiality
• Clean driving record and reliable transportation

Preferred Skills -

• Experience with WideOrbit Traffic or similar traffic management software is desired but not required

*** This is a full-time position, Monday to Friday, 8:00 am to 5:00 pm, totaling 40 hours per week. Benefits include health insurance availability, paid time off, and 401k. If you are a motivated individual who meets these qualifications and is eager to contribute to our team, we encourage you to apply ***

If you feel you’re qualified and want to work with a great group of people go to *** , you may type in the job title, station call letters, or click on "apply now", upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the *** -TV UltiPro self-ser *** portal)

****-TV/ *** Television, Inc. is a drug-free company

Additional Info:

*** Television provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, *** Television complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

*** Television expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of *** ’s employees to perform their job duties may result in discipline up to and including discharge.

*** Television encourages all new employees to be fully vaccinated against the coronavirus virus before the first workday.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/4

Administrative Assistant

Los Angeles, CA Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

*** is one of the world's leading entertainment services with over 260 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Team

We are searching for an experienced administrative assistant to support the leaders within our dynamic Systems, Workflows & Technology (SWT) team. SWT is a central organization that is positioned at the intersection of creativity (art) and technology (science), bringing the brightest minds from different functions and geographies to solve business needs across the *** 'pitch-to-play' ecosystem. We are tenacious and eternally curious. Our team remains in perpetual exploration and evolution, empowering a culture that thrives on continuous improvement and innovation.

Collaboration is fundamental to our success. We identify opportunities for improvement through deep discovery and alignment with senior leadership and business stakeholders; ensuring initiatives are consistently interlocked with business objectives and operational strategies. Our close partnership with product and data science teams enables us to deliver effective, scalable solutions that drive operational efficiency for *** productions, globally.

The Role

We are looking for someone who is self-motivated, proactive, quick-thinking, flexible, positive, and able to pivot when necessary. Much like the teams you will support, this is a demanding and fast-moving role that requires someone proactive and solution-oriented with a mind towards helping the success of the team and thinking about the needs of the individuals they support. We are looking for someone who is excited about production technology and operations.

Responsibilities include, but are not limited to:

Proactive management of calendars for the leader and their team, including scheduling internal and external meetings
Book, manage, and coordinate logistics for team meetings, events, and offsites
Coordinating travel arrangements, both domestic and international, including passport renewals and processing visas
Creating presentations and documents using Google Suite
Sitting in on meetings and taking notes
Processing extensive expense reports in a timely manner
The ability to assist with team projects and events as needed

Qualifications:

5+ years of experience in an Administrative Assistant or Executive Assistant capacity
Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
Strong written and verbal communication skills
Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily *** ween tasks
Displays professionalism in communication with internal and external partners
Responsive and able to work flexibly across multiple time zones
Ability to be discrete and maintain confidential information
Strong judgment and ability to make decisions quickly
Strong attention to detail at all times
Team-player who operates in a fast-paced, team-oriented setting
Able to stay calm under pressure and work on short deadlines
Tech-savvy is a huge plus

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Administrative Assistant

Culver City, CA Details

Full Time

*** Television *** (SPTS) is one of the industry's leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger *** Television (SPT) division. SPT is a *** Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation.

We are looking for an assistant to support two Business Affair execs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities

Provide organizational and administrative support to two VP s
Preparing and researching deal memos
Roll calls and manage phone sheet . Also provide phone coverage for other executives within the department when needed
Heavy schedule/calendar management
Coordinate all internal and external meetings and calls (across multiple time zones)
Collect and prepare information/documents for all meetings and conferences
Generate monthly expense reports
Manage and track executive approval flow
Maintain departmental contact database
Assist in drafting letters, agreements, abstracts, and memorandum
Copying, filing, organization of paperwork
Note taking on calls and during meetings, as needed
Keep track of necessary office supplies and order updates
Assist in various projects as they arise such as, organizing departmental events, gifts, etc.
Assist visiting executives, as needed
Other projects /assignment as required

Qualificaitons

Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required ; Filemaker , Adobe, Keynote preferred
Strong internet research skills using various search engines, databases, and social *** platforms
Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
Exceptional organizational and follow through skills
Ability to multi-task and prioritize with attention to detail
Ability to independently solve problems
A self-starter with a team player attitude
Take responsibility for and ownership of tasks
At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

Minimum of 1 - 2 years administrative experience
Entertainment industry experience preferred (specifically television, film, or animation)
Education: B.A., B.S., or equivalent experience preferred

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Administrative Assistant

Universal City, CA Details

Full Time

Company Description

*** Universal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast *** Universal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast *** Universal's commitment and how we are making an impact .

Universal Products & Experiences Overview:

Universal Products & Experiences (UP&E) globally drives the expansion and elevation of *** Universal's iconic collection of brands, intellectual properties, characters, and stories based on the company's extensive portfolio of properties created by Universal Pictures, Illumination, *** and *** Universal Television and Streaming. The division executes this through innovative physical and digital products, engaging retail and product experiences across our expansive global theme park destinations (for both owned and 3rd party IP), location-based venues, e-commerce product platforms, and retailers around the world. Along with global brand strategy and creative, UP&E's three lines of business include Consumer Products, Games and Digital Platforms, as well as Theme Parks Products & Retail. UP&E is a division of Universal Parks & Resorts, part of *** Universal, a subsidiary of Comcast Corporation. ***

Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.

It is the policy of *** Universal and *** Universal's affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by applicable law.

Job Description

Summary:

The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication. They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams. They must be adept at decision-making as well as collaborating with others in a fast-paced environment.

This position will be directly supporting the SVP & Head of Business/Legal Affairs &Business Operations as well as 2 other executives.

Responsibilities include:

Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations
Collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed
Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed
Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones
Collate and distribute department mail
Assists other department members as necessary
Complete ad hoc projects as necessary
Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary

Qualifications

At least 1 year of administrative experience
Bachelor's degree preferred (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)
Interest in Legal & Business Operations Preferred
Mastery in communication, written, verbal and listening with all levels of executive, management, staff and clients
Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
Operates with utmost professionalism and maintains the highest level of confidentiality and discretion
Dynamic proactive self-starter who initiates improvements to office procedures, reports and processes and requires minimal supervision
Highly detail oriented, pays attention to multiple details and multiple tasks and rechecks work to minimize errors
Organization focused in order to manage multiple tasks effectively, must be organized in approach and execution of work
Team player oriented with proven ability to work on a team and willingness to give assistance to co-workers in other areas
Knowledge of all basic office equipment required

Additional Requirements:

Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by *** Universal by visiting the Benefits page of the Careers website.

Salary range: $45,000 - $60,000

Additional Information

*** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by emailing [Please reply using Staff Me Up] .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/1

Administrative Assistant

Culver City, CA Details

Full Time

The Administrative Assistant IV will provide a full range of administrative support for EVP & SVP of Business Affairs for Columbia Pictures & Tristar.

Responsibilities

Word processing (composing and generating letters, memos meeting agendas, tracking charts, spreadsheets))
Handling phone calls, forwarding calls, taking messages, clearing voicemail, keeping call logs
Distributing and following-up on documents
Updating databases and lists
Scheduling and preparing for meetings, circulating agendas, securing internal locations for meetings, setting up for meetings and handling the AV for each meeting.
Attending meetings and taking notes of action items and circulating these notes following the meeting.
Drafting deal memos, drafting and updating BA reports with edits as needed, and keeping folders organized/ up to date
Handling calendar, setting up calls, making reservations for meals.
Proofreading and editing of meeting schedules, spreadsheets.
Preparing and processing expense reports in Concur, handling all expense report reconciliation and requests for further information, reconciliation of corporate credit card expenses and ensuring that the expense reports are approved timely, and the credit card charges are paid. Obtaining internal approvals of expenses, where required.
Managing document flow, including creating and maintaining files (electronic and hard copy), scanning documents and emails when required.
Handling internal communications and requests within SPE
Researching travel options for business trips, booking all airplane travel, hotels, transfers, purchasing screening passes and festival passes, purchasing screening tickets, handle alterations to travel bookings.
Other general administrative duties (processing mail, copying, etc.)
Miscellaneous duties as required

Qualifications

In-Person role (i.e. not remote) based at the Culver City studio lot.
Experience drafting deal memos and BA reports preferred
Strong computer skills (Microsoft Word Microsoft Excel)
Detail-oriented with exceptional organizational and interpersonal skills
Ability to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Ability to meet deadlines Flexibility is key - an ability to work well in an environment where needs and priorities are subject to much revision
Common sense, dependability, discretion and attention to detail are required
Self-starter with a team-player attitude
Excellent communication skills - written and oral (must have a professional and courteous demeanor)

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/19

Administrative Assistant

Los Gatos, CA Details

Full Time

*** is the world's leading streaming entertainment ser *** with 222 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

The Role:

We are seeking an experienced Administrative Assistant to support our executives at *** in Los Gatos, CA based in office on a hybrid schedule to support the Ads Data Science and Engineering team. The mission of the Ads DSE team is to empower the success of the Advertising business at *** through analytical tooling, forecasting, experimentation, and optimized ad serving. We create and maintain the sources of truth for ads tier performance metrics. We build solutions that measure how the ad tier is performing (for advertisers, members, and *** ) and how product decisions will impact our ad inventory and revenue.

Key areas that span our capabilities along Analytics, Data Science and ML, Data Engineering, and Viz Engineering include Forecasting, Experimentation, Metrics and Insights, Ads Data Engineering and other ads optimization function

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
Process expense reports
Assist with onboarding new hire tasks for this team
Display professionalism in communication with internal and external partners
Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.
Anticipate and resolve scheduling co *** icts effectively and proactively.
Assist in the preparation and distribution of meeting materials.

Qualifications:

5+ years as an Executive/Administrative Assistant
Anticipate and resolve scheduling co *** icts effectively and proactively.
Assist in the preparation and distribution of meeting materials.
Event organization experience
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Team-player who operates in a fast-paced team-oriented setting

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/4

Administrative Assistant

Austin, TX Details

Full Time

4/4

Administrative Assistant

Columbus, OH Details

Full Time

4/4

Administrative Assistant

Los Angeles, CA Details

Full Time

*** is the world's leading streaming entertainment ser *** with 223 million paid memberships in over 190 countries enjoying TV series, documentaries, feature films, and mobile games across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any Internet-connected screen. Members can play, pause, and resume watching, all without commercials or commitments.

The Team

The Content & Business Products organization builds and buys technology that helps plan, produce, and promote our content on and off the service. The Product leaders in our organization work across many different business functions and stakeholder groups to innovate across what we call the "pitch-to-play ecosystem".

In this demanding role, you'll be part of the administrative support team on the Content & Business Products Programs & Operations team supporting a domain led by a Product Manager. The CBP domain Administrative Assistant will demonstrate the ability to execute effectively and efficiently in a fast-paced, change-oriented environment. We are seeking someone who is self-motivated, proactive, and organized with an unwavering attention to detail, and can exercise good judgment while multi-tasking. You will have the opportunity to have a meaningful impact across many different functions, grow your skills, and have fun in this challenging and exciting environment. This position will be based in either Los Gatos or Los Angeles, or hybrid remote.

Responsibilities include but are not limited to:

Proactive management of calendars for the leaders and their teams, including scheduling internal and external meetings
Manage and coordinate logistics for team offsites and events
Coordinate complex travel arrangements and process expense reports
Strong cross-functional partnership and communication with operations and administrative partners
Efficiently execute tasks while proactively solving problems
Ability to be discrete and use good judgment when handling sensitive information
An inquisitive approach towards the business context, coupled with the ability to draw beneficial connections for the team

Qualifications

4+ years of experience managing multiple executive calendars
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Strong writing and editing skills
High attention to detail
Responsive and able to work flexibly across multiple time zones
Able to stay calm under pressure and work on short deadlines
Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily *** ween tasks
Independent worker, with strong judgment and the ability to make decisions quickly
Discreet with the ability to maintain confidential information
Experience or knowledge of the entertainment industry is a plus

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/14

Administrative Assistant

Culver City, CA Details

Full Time

This Administrative Assistant IV role will report directly to the EVP, Finance Transformation and Enablement. The role will be primarily responsible for administrative support to the EVP, the EVP's direct reports, and their respective teams.

Responsibilities:
Administrative

Schedule meetings, conference rooms and manage calendars
Managing EVP's calendar
Expense report processing
Travel coordination
Request and manage visitor Security clearance
Manage onboarding and offboarding of new team members, consultants, and contractors
Coordinate team events and/or training
Order office supplies
Scheduling and preparing for meetings, circulating agendas, securing internal locations for meetings, setting up for meetings, and handling the AV for each meeting.

Special Projects - illustrative tasks could include

Assist projects with spreadsheets, presentations, documentation, reporting and/or research
Assist with project budgets and invoices
Administrative coordination across projects
Manage project mailboxes
Maintain SharePoint sites

Required Qualifications:

BA degree preferred.
Highly motivated and professional
Interested in proactively assisting in efficient departmental administration
D ependability, discretion, and attention to detail
Proficiency in Microsoft Word, Excel and Powerpoint skills required.
Proactive and excellent communication skills, both verbal and written; heavy email correspondence
Ability to work and pivot in a fast-paced environment
Strong organization skills, able to handle multiple projects, and effectively prioritize tasks
Strong interpersonal skills across all levels of management and excellent teamwork capabilities
Self-starter with a team-player attitude
Aptitude to learn new applications (Teams, PPM, ServiceNow, etc)
Takes an active role in broadening capabilities through new experiences and structured learning

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/6

Administrative Assistant

Warsaw, Poland Details

Full Time

Specific responsibilities include, but are not limited to;
Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally
Coordinate logistics for partner meetings
Coordinate travel arrangements, both domestically and internationally
Administrative duties around processing travel and expense reports, file management, etc.
Communicate to relevant stakeholders internally and externally
Work collaboratively with Assistants in our wider EMEA team
Be the team "master of tools" for both internal and external systems, working on improvements and new efficiency opportunities to benefit the team's productivity
Support key team dynamics and processes (key meetings, off-sites, team activities, budget support...)
Support leaders with ad hoc projects such as organizing and supporting events, preparing presentations using Google Slides, team documents (i.e.: Onboarding), databases...
Support respective teams with selected organizational tasks

Skills & Experience:

5+ years as an assistant supporting multiple senior-level executives in a corporate environment ideally with a *** background
Knowledge of the entertainment industry would be a plus
Fluency in English and Polish
Team player who operates in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information
Experience setting up and supporting events
Understanding of how to prioritize and respond accordingly, demonstrating flexibility toward work
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Docs, Sheets, Slides, and Google Mail

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

1/13

Administrative Assistant

Universal City, CA Details

Full Time

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including *** , *** News, MS *** , *** , *** Sports, *** , *** Local Stations, Bravo, USA Network, and *** , our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. *** Universal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast *** Universal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Assistant is responsible for supporting all day-to-day activities undertaken by SVP, International Marketing. This is a globally focused role and includes managing schedules, coordinating meetings and handling travel arrangements. This role will also include the preparation of presentations, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally across all international territories.

Responsibilities:

Managecomplex schedules and coordinatemeetings with internal and external parties across multiple time zones utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio headsand anticipateproblems and co *** icts in advance
Compilemeeting agendas for weekly Senior Management Team meetings
Coordinatetravel schedules and arrangements andcollectrequired travel documentation
Buildpresentations on Microsoft Keynote/PowerPoint for meetings, conferences and events
Establishand maintain positive relationships with internal and important external clients
Maintai *** oper recordkeeping and filing system for all work
Composeand typeroutine e-mail correspondence
Performbasic administrative tasks, e.g.photocopying and filing
Assistother department members as necessary and serveas back up for the desk of President of Worldwide Marketing
May assist in making arrangements for temporary help, storage, etc.
Handleextremely heavy phonesand actas back up for the marketing team
Prepareand processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensurethe timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintain department business with the utmost confidentially

Qualifications

Bachelor's Degree or 3+ years of experience supporting a senior level executive

Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, Excel and Keynote
Knowledge of all basic office equipment required

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Willingness to work evenings and weekends with short notice and be flexible with hours

Desired Characteristics:

High degree of professionalism and the ability to interface well with Senior Level management
Demonstrable senior EA experience: a truly committed individual who has experience supporting a manager across difference time zones
Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad
Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements
Ability to work independently and show a very strong sense of initiative and intuition
Expert communicator with the ability to communicate with all levels especially senior executives - able to follow up on meeting action points and communicate these to necessary parties
Show initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Ability to pay attention to multiple details and multiple tasks while minimizing errors
Ability to work on a team and willingness to give assistance to co-workers in other areas
Experience working inand a positive attitude toward, a rapidly changing business environment
Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by *** Universal by visiting the Benefits page of the Careers website.

Salary Range: $47,500 - 60,000 (Not bonus eligible)

Additional Information

*** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by emailing [Please reply using Staff Me Up] .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

12/14

Administrative Assistant

Seoul, Korea, Republic of Details

Full Time

With *** 's Korean content swooning over the world, it is an exciting time to join the team here. We are seeking a Korea-based Administrative Assistant to support our executives in Korea. The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unweaving attention to detail at all times. Our teams at *** travel and interact with internal and external teams across several countries and time zones, so a high level of organization is a must. Someone who demonstrates significant initiative and inherently exercises good judgment will be most successful both in the role and at *** .

Specific responsibilities include, but are not limited to:

Proactively maintain calendars for multiple executives including scheduling and setting meetings that are internally and externally across different regions and time zones
Perform administrative duties such as processing travel (domestic/International), accommodation, visa application, expense reports, etc
Assist and coordinate internal meetings and events including meeting preparation, digital document organization, and facilitating communication flow both with internal and external team members
Maintain a log to track projects and their status

In addition, using creative problem-solving and innate organizational skills the ideal candidate may assume this role by adding value such as consist of chart and Google site creation and maintenance, digital tracking of information, proactive collaboration with internal stakeholders to facilitate information flow, implementing organization for information and documents, driving special projects within the team, and more.

Qualifications and Requirements:

5+ years experience as an executive/administrative assistant supporting Director or above
Collaborative team player who is able to operate and multitask in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information
Positive attitude and proactive willingness to add value
Ability to prioritize, exercise good judgment and respond accordingly
Ability to be flexible and adapt to shifting priorities while reaching goals
Strong written and verbal communication skills in both Korean and English
Proficient in Google Mail & Apps
Must be excited to learn about and strive in the *** culture

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

6/9

Administrative Assistant

Watertown, NY Details

Full Time

****- TV in Watertown, New York has an im *** te opening for a Local/National Sales Assistant. The Local/National Sales Assistant will assist with the day-to-day operations of the ****-TV sales department. We will provide the necessary training for the right individual. This is a full-time position.

Essential Duties and Responsibilities :

Performs all clerical functions for the Sales Department
Maintains awareness of the most current traffic policies, practices and procedures
Enters order, traffic and accounting data using computers, ledgers, orders and other resources
Corresponds with customers and confers with coworkers to answer inquiries and resolve account problems
Prepares forms and reports
Monitors inventory
Maintains files and other business records
Performs other duties as assigned

Requirements & Skills:

Strong communication skills, both oral and written
Minimum of one year's experience in clerical support or administrative assistance, preferably in the sales or *** fields
Organized to efficiently perform all aspects of the job
Highly motivated team player that works well with people
Ability to work independently with minimum supervision
Perform consistently and effectively under daily deadlines

Physical Demands & Work Environment:

The sales assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions .

**** - TV is an Equal Opportunity Employer

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/11

Administrative Assistant

Culver City, CA Details

Full Time

Provide general administrative and production functional support to a *** President and Executive Director on the TV physical production team. Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination. Also support production needs for any assigned shows.

Responsibilities:

Provide organizational and administrative support to VP and Exec Director
Coordinate travel, visas, schedules and other travel logistics
Generate travel and expense reports
Schedule/Calendar/Phone management
Create and maintain global contact sheet for channel personnel
Invoice tracking & processing
Create and update presentations, letters, and other forms of management reports and communications
Manage calendar and activities (Setting meetings, Call list, etc.)
Internet research

Skills & Competencies:

Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)
Attention to detail and accuracy
Strong written and verbal presentation skills
Superb organizational and time management skills
Proactive and thorough in their approach
Takes responsibility and ownership for tasks
Can work independently to achieve goals and has a positive attitude
Has a global perspective and appreciation for cultural differences
Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
Able to multi-task and work well with others
Discretion and integrity
At ease in fast-paced, high energy, ever-changing work environment
In Depth knowledge of the television/entertainment industry
1+ years administrative and organizational support for busy executive
Experience working in a fast pace environment with tight deadlines
Education: B.A., B.S., or equivalent preferred

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/10

Administrative Assistant

Toledo, OH Details

Full Time

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/26

News Administrative Assistant

Winter Park, FL Details

Full Time

News Administrative Assistant

**** 2/CW18 is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative needs of the News Department. This individual is a key member of the news team charged with ensuring the department operates smoothly from an administrative standpoint. You will also serve as a liaison to other Station departments. You have a passion for Central Florida news and issues in our local communities because you will also assist the assignment desk in short term and long term planning. You should have the ability to build a diverse and robust rolodex. You must possess excellent and positive communication skills and interact well with others. Trustworthiness is a key trait as this individual will be exposed to highly confidential information. You will report to the News Director.

Job Responsibilities:

Take part in recruiting and onboarding new hires; provide training for new hires in various systems including ADP, Concur and When 2 Work
Help manage **** 2/CW18 LinkedIn account. Post job openings and help with recruiting efforts.
Enthusiastically communicate various station and companywide opportunities and initiatives
Liaison *** ween News Department and all other **** 2/CW18 departments
Assist newsroom supervisors with weekly ADP timecard approvals and submissions
Make travel arrangements for employees, candidates and consultants
Help news managers with expense reports
Oversee ordering and delivery of office supplies for News Department
Help bureau crews with supplies and any other needs
Provide administrative support when needed to other departments and projects
Assist news managers with logistics for big events - including specials, elections, hurricanes, and other projects
Manage licensing requests for **** 2 News footage
Work with News Director to respond to subpoenas
Help catalog historical video files
Cell phone management of all newsroom employees
Manage **** internship program and Emma Bowen Fellowship
Prepare items for job/internship recruitment efforts
Review, research and respond to all talent appearance requests
Retrieve, sort and distribute mail to newsroom and manage newsroom mailboxes
Answer viewer phone calls, mail, and email
Inventory, order, and budget control of office supplies
Monitor department appliances and make sure they are in working order, maintained and cleaned out.
Keep up with news department bulletin boards
Handle credentialing for News Department for Kennedy Space Center, NASA, courthouses, political and tight security events
Respond to News employees' questions or requests
Plan News department parties, lunches, dinners and help the General Manager's Executive Assistant with annual station
Acknowledge employee special events ie: birthdays
Order cakes, gifts, and flowers
Provide switc *** ard relief or extra assistance to GM's Exec. Assistant
Any other task assigned my news managers
In-person attendance required

Requirements:

Maintain confidentiality in all aspects of the position
Be a strong team player, take initiative, and be an enthusiastic go-to person
Excellent communication and interpersonal skills
Must be detail-oriented, a quick learner, and self-starter
Must be organized and able to multitask
Maintain a professional and positive attitude
Support a culture of teamwork, collaboration and a growth mindset
Must be able to work inside the **** 2/CW18 newsroom
Must be flexible with hours for Election and Hurricane coverage
1-2 years working in a fast-paced office environment
Proficient in MS Office; Excel, Word, PowerPoint
Familiarity with writing news copy, ENPS, Adobe Premiere and non-linear video editing a bonus
*** Television is a proud supporter of military veterans. Related military training and experience will be considered

Diversity Statement

At *** Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.

Benefits

*** 's benefit programs are modern, flexible and designed to focus on you. As a *** employee, you and your spouse or partner or dependents would have access to the following benefits.

Medical | Dental | Vision
401(k) matching
Emotional Wellness Support
Paid Time Off
Paid Parental Leave
LGBTQ+ Health Services
Additional benefits to meet your and your family's needs

About Us

*** Television (HTV) owns and/or operates 35 television and two radio stations serving 27 *** markets across 39 states reaching over 22 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

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