Company DescriptionAt *** Universal, we believe in the talent of our people. It's our passion and commitment to excellence that drives *** U's vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It's what makes us uniquely *** U. Here you can create the extraordinary. Join us.
*** Universal International Networks is one of the world's premier entertainment portfolios, delivering quality content and compelling brands to over 165 territories across Europe, the Middle East, Africa, Latin America and Asia Pacific. The channel brands in the portfolio include Universal Channel, Syfy, E! Entertainment Television, 13th Street, DIVA, Studio Universal, *** , Bravo, DreamWorks and Golf Channel. These unique brands deliver a full range of entertainment experiences to local audiences across the globe; the portfolio also includes Movies 24 in the UK and The Style Network in Australia. Further, *** Universal News Group, one of the most i *** uential and respected portfolios of on-air and digital news properties in the world, operate *** and *** News internationally.
*** Universal International Networks is a division of *** Universal, one of the world's leading *** and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. *** Universal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks, and a suite of leading Internet-based businesses. *** Universal is a subsidiary of Comcast Corporation.
Job DescriptionThe Executive Assistant is responsible for providing comprehensive assistance and support to the SVP Content & Acquisitions and the SVP Affiliate Relations, Mktg & Creative. Day-to-day, this role involves organizing meetings and events, coordinating calendars, dealing with correspondence and managing complex travel arrangements. But beyond that, this is the opportunity to be involved with leading figures in the *** industry.
This role will also include the preparation of presentations, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally.
Responsibilities- Plan and orchestrate work to ensure priorities are met; meet daily with senior executives to review calendar and activities; ensure materials for meetings are received on a timely basis and are relevant, complete, and accurate.
- Coordinate complex scheduling and extensive calendar management as well as management of content and flow of information to the Senior Executive's.
- Accountable for managing, coordinating, and arranging travel and travel-related activities for Executives.
- Liaise with all levels of the organization, both US, LATAM London HQ and internationally to ensure agendas and priorities are met.
- Prepare and provide senior executives with daily itineraries and related materials.
- Coordinate extensive international and domestic travel.
- Book hotels, arrange transportation, and coordinate meals (i.e., door-to-door logistics).
- Ensure timing of planes, trains, automobiles, meals, and hotels are accurate and be attentive to last-minute changes, like flight cancellations or transfers no-shows, to find timely alternatives to support executives.
- Consider travel risk/alerts and prepare alternative travel solutions.
- Plan and schedule meetings, conferences, markets, teleconferences including food and beverages.
- Complete expense reports and reconciliations and confirm payments, in adherence to company policies.
- Secure visa or other necessary travel documentation
- Initiate telecommunications and oversee logistics for conference calls and video conferences
- Develop high quality materials for meetings and other high-level summits (using PowerPoint presentations, Word documents, and Excel spreadsheets)
- Providing administrative support on various projects using tools including Teams, WebEx and Dropbox.
- Taking a lead part in organizing dinners, conferences and offsite meetings for the senior executives
- Ensure all documents and materials submitted to or produced by the senior executives are high quality, error-free, and aligned to organization standards
- Establish and maintain policies and operating procedures for the department; complete action items on behalf of the senior executives, such as completing time-off approvals for direct reports.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Maintain budget documents and prepare department purchase requisitions and vendor invoices.
- Order phone equipment for new hires and follow-up on equipment requests.
- Understand multi-areas dynamics within the department and engage with different leaders to promote efficient communication and facilitate results for co-dependable projects.
- Participate and promote multi-area meetings to collaborate with business priorities;
- Keep a level of interest and involvement to assist SVP's top-level negotiations and confidential corporate projects, knowing the vital external players and support deadlines and end-result for each;
- Develop a direct relationship with key affiliate's EA's and maintain an open channel of communication;
- Ensure the continuity of recurrent meetings when they are canceled or postponed,
- Liaise with Human Resources team for ad hoc projects or events; Town Hall, Engagement Activities, culture events, mandatory company trainings, etc.
- May support an additional Leaders within the Networks LATAM Senior Management Team.
The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.
QualificationsBasic Qualifications:- Must be fully fluent in English and Spanish (both written and verbal), Portuguese is a plus.
- US Corporation and Entertainment industry experience highly desirable
- Ability to work in a fast-pasted environment.
- Ability to work effectively in a team environment as well as independently
- Excellent communication skills including written, verbal, listening, and presentation
- Very high level of organizational and time management skills required, great memory and multitasking skills;
- Creative problem-solver; good judgment and analytical skills; political savvy
- Willingness to ask questions rather than just follow directions is required
- Demonstrated ability to deliver consistent, reliable, accurate results
- Highly organized, capable of handling multiple projects and sensitive and/or important issues simultaneously
- Must be self-directed, demonstrate a high level of initiative, able to work independently, demonstrate an impressive work ethic, have a strong personal presentation, and anticipate needs
Eligibility Requirements:
- 3+ years of related experience in executive administrative support, including working with senior staff, managing multi-city and international travel, and working in a professional office environment
- Bachelor's degree required
- Eligibility to work in the USA
- Flexible work schedule
- Bilingual: English/Spanish, both oral and written
- Inter *** te to advanced proficiency in all MS Office: Word, PowerPoint, Excel, Outlook required
- Must be willing to work in Miami, FL
- Must be 18 years or older
- Must have unrestricted work authorization to work in the United States
- Interested candidate must submit a resume/CV through www. *** to be considered
Additional Information *** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.