Assistant Production Coordinator Production Jobs

Job Summary:

The Technical Assistant(TA) oversees all incoming and outgoing *** to and from clients as well as outsourced vendors. The TAs track and manage all digital information through the CG pipeline. They serve as the liaison for digital resources and data pipeline information *** ween Production, CG Supervisors, Artists, and Technical Support Staff. TAs have an overall knowledge of the I/O, render, and data workflows on the portfolio of shows and can advise on solutions to pipeline-related issues.

What You'll Do

• Manage, track, and review all work sent out to and received by third party partners and shows, and communicate any information to appropriate parties as it relates to this process
• Load all incoming scans and digital deliveries from an outside post facility and on-set artists and supervisors
• Oversee the output of all hi-res images for digital delivery to clients
• Communicate and work with Show Supervisors as needed when issues arise that impact multiple shots being sent to or from external vendors
• Gain knowledge of how assets integrate and are used when returned or sent to a vendor
• Consult with other departments on development of tools and be prepared to help modify scripts to help facilitate workflow
• Use proprietary tools to convert files and apply look up tables
• Ensure that files are converted and loaded properly by consulting with Color Science team
• Package up and QC assets as requested by clients
• Unpack and integrate deliverables back into the ILM pipeline
• Interact with Show Supervisors, Production Engineering, and CG Artists as needed to ensure smooth flow of data in and out of the studio
• Transcode file formats and monitor file transfers to and from various sources
• Assist with distribution, debugging, and processing of work coming back
• Work closely with Production Assistant/Coordinator in charge of communicating with External Vendors
• Ensure images or assets are maintained within ILM's current security standards
• Notify management of any security breaches or misuse of company or client assets
• Communicate directly with third-party partners when needed. Communication is preferably handled through the shows' Production
• Document and disseminate current operating procedures
• Report equipment or system failures to the engineering staff in a timely manner
• Learn and work within ILM coding standards and provide proper documentation for any tools created
• Provide training and assistance to new coworkers on toolsets and workflows

What We're Looking For

• Bachelor's degree in Computer Science, Film Production, or equivalent degree
• 3 + years relevant work experience
• Excellent verbal and written communication skills required. Strong interpersonal skills and the ability to effectively interact with diverse personalities
• Familiarity with film and video post-production and/or computer graphics techniques highly desired
• Strong time management skills; Ability to multi-task and prioritize
• Aesthetic eye and/or artistic background highly desired
• Proven ability to work autonomously and in team settings
• Highly motivated
• Strong problem-solving skills
• Ability to adapt to a high pressure, fast-paced, dynamic environment
• Ability to work shift hours as required
• High technical quality control
• A strong work ethic with dedicated and high customer ser ***
• Proven competency with Mac, Linux, & Windows operating systems
• Strong scripting language (e.g. Python, Perl) and programming language (e.g. C/C++, Java) is a must
• Knowledge of, and experience with, 3D animation software (e.g. Maya) highly desired
• Database knowledge preferred (e.g. Oracle, Redis, MongoDB, Cassandra)
• Knowledge of networking, tape backup systems, hardware a plus
• Experience with Maya, Katana and Nuke a plus
• VFX, Feature Animation, or Episodic production experience a plus

This position is with *** Entertainment Company Ltd. LLC, which is part of a business segment we call *** .

*** Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

About *** :

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with UTV Software Communications Private Ltd , which is part of a business we call *** .

Job Summary:

Job Summary

The Production Assistant will be expected to provide a high level of Production and Administrative support for *** 's self-produced shows.
Normal working hours apply but out of hours work will be expected as necessary and can also include evenings and weekends.

This role requires you to work in the office a minimum of 4 days a week.

The Opportunity & Responsibilities:

Auditions/Casting/Offers/Contracts

• Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget.
• Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements

Children - Casting and Welfare

• Close collaboration with tour children's administrator for all children's admin/licences/schedules
• Creation of children's performances schedules and distribution of same to parents/creatives/tech teams and theatre staff as required.

Project Leader for the Lion King Cub Academy (other productions as required)

• Coordination of all management logistics (set up of auditions/booking the spaces/liaising with creative team throughout process)
• *** liaison for the parents of the children in programme/booking and deals of Cub Academy teachers & practitioners

Immigration and Relocation of International Artists

• As directed compile, file, submit all new and existing visa applications and elements of Artist's arrival in the UK

Administrative

• Create expense reports for General Manager, Deputy General Manager and Senior Manager.
• Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff Maintain and distribute a UK One Liner of key dates and events on all productions.

Travel and Accommodation

• Manage and execute travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and Internationally.
• Work closely with US contacts - book all travel for visiting creatives and VIPs

Production Specific Administration

• Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme.
• Produce and distribute script and scores with Stage Management and Production Supervisors.

Production welfare/Health & Safety/D&I

• Be aware of, implement and adhere to office and production Health and Safety Policies
• Work closely with D&I Administrator to ensure training modules and schedules are tracked and kept up to date.

Finance

• Train and support Heads of Departments in petty cash systems and reconciliations.
• Raise POs with finance coordinator / organise approval of invoices

Marketing and Events

• Provide Assistance for all live, promotional, educational, charitable events, launches and any press activity. Attend as required.

The Experience We Require From You:

• Previous experience in a busy administrative role
• Experience of supporting a team, including travel and diary management
• Ability to work to tight deadlines in a fast and dynamic environment
• Attention to detail with an organized approach
• Strong team player, dealing with staff at all levels in a calm and professional manner

The Perks:

• 25 days annual leave
• Private medical insurance & dental care
• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
• *** Discounts: you are entitled to discounts on designated *** products, resort F&B and ticketing
• Excellent parental and guardian leave
• Employee Resource Groups - ****N @ *** , *** DIVERSITY, *** PRIDE, our new disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

*** is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** Entertainment, *** , *** Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Limited , which is part of a business we call *** *** & Entertainment Distribution .
*** Limited is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Job Summary:

The Production Assistant (PA) works in the Production Management department on Animated feature length films, short films, long form series titles, and/or special projects at *** Animation *** . The PA works within and among production departments to provide day-to-day administrative and project support including, but not limited to, note taking, meeting scheduling, meeting preparation, and meeting assistance. In addition, PAs assist in communicating artist assignment progress through artistic rounds and reviews. This position reports to the Production Supervisor and is a regular, full time, staff position that will be located at our Vancouver, BC studio.

Role Specifics & Responsibilities

• The PA ensures the accuracy of information by communicating in a timely and organized manner
  
• The PA assists and supports the Production Coordinator, Production Supervisor, and department leadership with day-to-day issues and projects as they arise
  

Qualifications

• Minimum of 2 years experience in a professional working environment
  
• Bachelor's degree in film / TV production, Animation, or equivalent experience preferred
  
• Production and project tracking experience using spreadsheets, databases or database software (such as Shotgun/ShotGrid) a plus
  
• Strong proficiency with Microsoft Word, Excel, PowerPoint and/or Keynote, Google Docs
  
• A keen interest in Animation Production Management and the Animation production pipeline is essential
  
• Proactive and able to work effectively independently; seeking guidance when necessary
  
• Positive attitude; demonstrating the ability to be resourceful and flexible
  
• Demonstrated ability to work with discretion and be sensitive to confidential information
  
• Demonstrated ability to prioritize, meet deadlines, and change course of action quickly
  
• Strong people skills, including the ability to work as part of a tea
  
• Exceptional attention to detail
  
• Excellent multi-tasking, organization and follow-thru skills in a fast-paced environment
  
• Strong communication and interpersonal skills, written and verbal
  
• Previous *** , agency, production or project management experience preferred
  
• Education or professional experience in animation a plus
  

Educational Requirements:

• College degree or equivalent preferred
  

*** is an Equal Opportunity Employer

var jobInfo = { category: 'Production', location: 'Vancouver, British Columbia, Canada', req: '10032356', }

About *** Animation *** :

Combining masterful artistry and storytelling with groundbreaking technology, *** Animation *** is a filmmaker-driven animation studio responsible for creating some of the most beloved films ever made. **** continues to build on its rich legacy of innovation and creativity, from the first fully-animated feature film, 1937's Snow White and the Seven Dwarfs, to 2019's Frozen 2, the biggest animated film of all time, to our 60th animated feature, Encanto, releasing November 2021. Among the studio's timeless creations are Pinocchio, Sleeping Beauty, The Jungle Book, The Little Mermaid, The Lion King, Frozen, Big Hero 6 and Zootopia.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Animation *** Vancouver Inc. , which is part of a business we call *** Animation *** .

Job Summary:

This posting is an opportunity to submit your resume for future consideration; this is not a role that is open at this time. We anticipate this role may be open in the future, but we are not actively hiring for the position. If you would like to be considered for this potential role, please submit your resume. If the role becomes available, you may receive an email or call from a recruiter.

Position Summary


Production Managers "PM's" work in tandem with a VFX Producer on a project and are the owners of the show schedule. The PM functions as the Producer's "right hand", stepping up to support Producer duties as required and keeping a direct line of communication with the production team and VFX Producer (and/or Executive in Charge of Production) on all aspects of the show. The PM reports to the VFX Show Producer on a daily basis for show specific tasks and reports to the Senior Talent Manager for larger career development, compensation, etc.

What You'll Do

• Under direction of VFX Producer, work closely with CG Talent managers on day-to-day crew needs as required
• In collaboration with Producer and Supervisors, create overall show asset and shot schedule across all disciplines and capitalizing on external vendors, using ILM's best practices for scheduling. Oversee implementation of schedule by guiding and directing coordinators, Supervisors and leads as needed.
• Acts as liaison *** ween client side Production team and ILM Production team
• In conjunction with Producer, manage the production crew on a daily basis including directing Associate Production Managers, Coordinators and Production Assistants to ensure all show needs are met
• Partner with Producer in overseeing roles/responsibilities for APMs, Productions Coordinators and Production Assistants
• With input from Supervisors and VFX Producer, proactively identify and plan for work to be outsourced. Help identify vendors appropriate for body of work. Prepare vendor bidding packages, contribute to vendor cost analysis and weekly cost reporting as needed.
• Proactively problem-solve and raise concerns in all aspects of vendor relations
• Assist as liaison with vendors for technical and creative issues that arise to ensure work stays on schedule and optimal workflow is adhered to
• In partnership with VFX Supervisor and CG Supervisor, facilitate overall setup of Project ("Show") pipeline and toolsets
• Evaluate and learn artists' strengths; help develop cross utilization of resources to promote an effective workflow
• Manage communication *** ween other ILM global sites
• If no Associate Producer is crewed to the project, act as default leader when the Producer is out of office or otherwise engaged including client contact and running bid meetings
• In partnership with Producer, monitor costs to date and crewing plans against budget
• Supervise, delegate to, and consult on creation of training plan for Production Coordinator(s) and Production Assistant(s)
  

What We're Looking For

• Bachelor's degree in Film or related field or equivalent work experience required
• Seven years minimum work experience in VFX production
• Possess strong working knowledge of Visual Effects techniques and terminology
• Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX required. Familiarity with Google Suite
• This position may require daily overtime and some weekend work
• Ability to work on a computer/keyboard for long periods of time
• Strong scheduling experience required
• Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines

JoinILM

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var jobInfo = { category: 'Animation-and-Visual-Effects', location: 'Vancouver, British Columbia, Canada', req: '10000292', }

About *** :

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ILM (Vancouver) Inc. , which is part of a business we call *** .

Job Summary:

ILM opened its Sydney studio in July 2019. The youngest of all of the ILM *** , the Sydney studio leverages the expertise and technological know-how developed over 40 years at *** combined with the top artists and technicians in the region. Knowledge and culture flow freely *** ween the company's five *** and the global team shares tools and workflow allowing for seamless collaboration on all shared projects.

As we grow ILM Sydney, we are seeking a Production Manager to join the team and be a part of this exciting opportunity.
Show Production Managers "PM's" work in tandem with a VFX Producer on a project. The PM functions as the Producer's "right hand", stepping up to support Producer duties as required and keeping a direct line of communication with the VFX Producer (and/or Executive in Charge of Production) on all aspects of the show. The PM reports to the VFX Show Producer on a daily basis for show specific tasks.



Primary Responsibilities

• Under direction of VFX Producer, collaborate with CG Talent managers on day-to-day crew needs as required.
• In collaboration with Producer and Supervisors, create overall show asset and shot schedule across all disciplines and capitalizing on external vendors, using ILM's best practices for scheduling. Oversee implementation of schedule by guiding and directing coordinators, Supervisors and leads as needed.
• Acts as liaison *** ween client side Production team and ILM Production team.
• In collaboration with Producer, manage the production crew on a daily basis including directing Coordinators and Production Assistants to ensure all show needs are met.
• Partner with Producer in overseeing roles/responsibilities for Productions Coordinators and Production Assistants.
• Proactively problem-solve and raise concerns in all aspects of vendor relations.
• Provide support as liaison with vendors for technical and creative issues that arise to ensure work stays on schedule and optimal workflow is adhered to.
• In partnership with VFX Producer, VFX Supervisor, and CG Supervisor, assist in facilitating overall setup of Project ("Show") pipeline and toolsets.
• Evaluate and learn individual artist strengths; help develop cross utilization of resources to promote an effective workflow.
• Manage communication *** ween other ILM global sites.
• Act as default leader when Producer is out of office or otherwise engaged.
• Run bid meetings as needed. Budgeting may or may not be required, and would be left to the discretion of the Producer. In partnership with Producer, check Financials to make sure work is on budget.
• Manage client contact when Producer is absent or unavailable.
• Supervise, delegate to, and consult on creation of training plan for Production Coordinator(s) and Production Assistant(s).
• Special projects as requested.

Education / Experience

• Bachelor's degree in Film or related field or equivalent work experience required.
• 7 years minimum work experience in production to include strong working knowledge of Visual Effects techniques and terminology.

Required Skills / Competencies

• Proficiency in Macs/PCs, including Microsoft Word and Excel. Knowledge of UNIX. Familiarity with Google Suite is favourable.
• Strong scheduling experience required.
• Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines.
• Display previous experience in building strong working relationships
• Strong i *** uencing and partnership skills.

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var jobInfo = { category: 'Animation-and-Visual-Effects', location: 'Sydney, New South Wales, Australia', req: '10000510', }

About *** :

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ILM (Australia) Pty. Ltd. , which is part of a business we call *** .

Job Summary:

ILM opened its Sydney studio in the July 2019. The youngest of all of the ILM *** , the Sydney studio leverages the expertise and technological know-how developed over 40 years at *** combined with the top artists and technicians in the region. Knowledge and culture flow freely *** ween the company's five *** and the global team shares tools and workflow allowing for seamless collaboration on all shared projects.
As we grow ILM Sydney, we are seeking a Production Coordinator to join the team and be a part of this exciting opportunity.

The Production Coordinator's primary emphasis is on scheduling, communication and coordination for a specific group (discipline) of artists (or multiple groups) on any given project. This position reports to Project ("Show") Producer and Production Manager, while also working with other Coordinators on the project in keeping the show operating in an organized and efficient manner. Coordinators are also responsible for working with and delegating to the project Production Assistants. Each Coordinator usually works closely with their specific group of artists' Supervisor or Lead in crewing, scheduling, and managing that group's body of work. Coordinators are significant points of information on the show and need to be able to balance multiple needs, projects, and tasks at one time.

Primary Responsibilities

• Work closely with your discipline supervisors and/or leads in crewing, casting and scheduling your discipline's body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs.
• Establish a process for communicating discipline targets, assignments, and priorities to your artist crew, as well as the overall show crew. This should be daily and/or weekly.
• Schedule, track, and manage assigned work within the ILM Internal Tracking Tool as well working with Production Managers to display the information in a physical form (magnet boards / conference rooms) in order to be visible to the team.
• Ensure work is on schedule for each department and is meeting internal and external (client) deadlines. Check in with artists on a regular basis regarding workload, targets, needs, etc
• Set up turnovers with discipline crew. Communicate turnover information to all artists assigned to asset(s) or shot(s).
• Track client needs, reviews and deliveries to make sure your discipline hits their targets.
• Serve as key communication liaison *** ween all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment.
• Anticipate and communicate issues to leadership team(s) to reach solutions in a timely manner.
• Supervise, delegate to, and train assigned Production Assistant(s).
• Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your discipline Supe/Lead. Take notes regarding feedback and decisions made and enter any required information into the Internal Tracking System/communicate to all so as to provide updates to all others impacted.
• Prioritization and escalation of technical support issues.
• Perform special projects as needed.
• Communicates with all parties on the project, from Supervisors to Production leadership and peers, to artists.

Education / Experience

• Three years work experience in production to include strong working knowledge of post production techniques and terminology.

Required Skills / Competencies

• Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX and familiarity with Google Suite is preferred.
• Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines.
• Attention to detail, follow through and strong communication skills.

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var jobInfo = { category: 'Animation-and-Visual-Effects', location: 'Sydney, New South Wales, Australia', req: '10000506', }

About *** :

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ILM (Australia) Pty. Ltd. , which is part of a business we call *** .