Assistant to Director Production Jobs

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We currently have 10 EXCLUSIVE Assistant to Director jobs. Speed matters in this biz, so apply today!

Exclusive Jobs

9/24

Executive Assistant

Los Angeles, CA - Featured Details

Corporate

Starts Oct 04

Full Time

Job Requirements: Must be local to location or willing to work as a local.
Additional Requirements:
- This role includes kids. Do you love being around them?
- Are you vaccinated? Excited to be?

We Are Looking For A Unicorn!

We are looking for a motivated and experienced office PA / executive assistant that will also handle some Childcare duties.

Duties will include:

•Picking up and dropping off set equipment and PPE, general runs.
•Picking up and dropping off at school, ballet, soccer, etc.
•Tons of vital research including staying up to date on the latest Covid policies, union guidelines, and constantly changing testing technologies, as well as Baby Einstein and Rainbow Butterfly Unicorn Kitty…
•Organizing wrap files per project
•Building decks
•Building Legos
•Spreadsheets Spreadsheets Spreadsheets
•Assisting with Social Media Postings & Marketing
•Taking detailed meeting notes
•While the kid stuff is a small part of the job, it is a very important one. Please do not submit if this is not something you are also enthusiastic about. They are 1 & 7 years old.

Skills Needed:
•MUST BE A SELF STARTER
•Attention to detail is a must
•An eye for creative details, and an artistic background will definitely come in handy, both with photoshop and crayons
•General technological savvy
•A love for those spreadsheets and finding new fun ways for them to talk to each other :-)
•Experience working on set and understanding proper set etiquette is a super bonus
•Google Suite, Office Suite, Adobe Creative Suite
•Clean driving record
•Must have reliable car and laptop
•Good sense of humor and a thick skin

This is a company that is presented with new and exciting challenges every day. If you are that person with drive, focus and an amazing attitude, we want to meet you. There will be opportunity for growth for the right person!

9/13

Assistant to Director

New York, NY Details

Film (Feature-length)

Starts Sep 27

Full Time

9/20

Assistant to Executive Producer

Los Angeles, CA Details

National Geographic

Starts Oct 04

For 6 Month(s)

Job Requirements: Must be local to location or willing to work as a local.

Busy Showrunner, Executive Producer and director (one person) looking for a motivated, highly organized, and enthusiastic assistant. Looking for a self starter and an excellent communicator-- someone who can anticipate needs and has a positive willingness and desire to learn a wide range of skills in unscripted entertainment.

DUTIES:
- Help manage schedule and provide administrative support, assistance with email correspondence etc..
- Help plan travel arrangements as necessary (mostly to and from Alaska)
- Handle Executive needs as they arise (last minute requests/changes, errands, gift giving, tasks)
- Flexible work time contact (not a straight 9 - 5)
- Work with key staff at company/ network/ crew on the various shows.
- Managing some social media and posting on Instagram, Facebook, and Twitter
- Research for our current slate of shows in various stages but mostly development
- Research in finding documentary subjects contact and scheduling interviews.
- Light Runs and personal tasks as needed with minor household support: meeting contractors, minor errands etc, track utilities, repairs, renovations
- Logging footage during the downtime.

QUALIFICATIONS
- Vaccinated (for possible travel and safety around staff)
- Lives in the valley (exec lives works near Calabasas) or willing to drive from LA. This role will start out as a hybrid position mostly working from home with only occasional in person meetings.
- Strategic thinker, able to juggle and seamlessly prioritize one task over another
- Fearless, competent communicator: great on the phone, over email/text and talking to strangers.
- Proficiency in Google suite: Drive, Calendar, Gmail
- Must have a valid driver’s license and be comfortable driving around LA
- Knowledge of willingness to learn: Wordpress, Photoshop or pages, Adobe Premiere. Not required and will also teach and pay to learn for minor adjustments on projects here and there.
- Enjoys works and wants to learn/ grow in the industry.

9/23

Executive Assistant

New York, NY Details

Various

Starts Oct 11

Full Time

Job Requirements: Must be local to location or willing to work as a local.
Additional Requirements:
- Do you have journalism and research experience?
- Do you have a valid driver's license?

An award-winning television production company based in New York is seeking an Executive Assistant to work with senior executives at the company. You will manage their schedules, set meetings, communicate on their behalf, and assist in the day-to-day management of the company. In addition to administrative responsibilities, you will also play a role on the development team, to include researching show ideas, writing treatments, coordinating pitches, and tracking projects in development.

The ideal candidate will possess the following attributes and interests:

Journalism and research experience is a must
Exceptional organizational and writing skills
High attention to detail
Proficient in a Mac-based computer environment
Self-sufficient and proactive
A people person who enjoys interacting with colleagues, clients, and creative types
Prior experience in the television or film industry
A strong interest in documentary and unscripted television
A voracious consumer of news/magazines, long form storytelling, podcasts, etc.
A valid driver’s license
Must be based in the New York City area, or willing to relocate

GRD1

9/23

Assistant

Dallas, TX Details

Corporate

Starts Sep 30

For 3 Month(s)

9/20

Administrative Assistant

New York, NY Details

Corporate

Starts Nov 01

For 3 Month(s)

9/17

Assistant to Executive Producer (Assistant to Showrunner)

Los Angeles, CA Details

Netflix

Starts Sep 27

For 12 Week(s)

9/15

Personal Assistant

Los Angeles, CA Details

Corporate

Starts Oct 01

Full Time

Job Requirements: Must be local to location or willing to work as a local.
Additional Requirements:
- Do you have previous experience working as a Personal Assistant?

Two high level executives at World of Wonder seeking Personal Assistant. Looking for a self starter and an excellent communicator-- someone who can anticipate needs with a no-task-too-small attitude. Must have 2+ years of work experience in Film/TV, at a production company, studio, agency, or network. Must have previously worked as a Personal Assistant.

DUTIES:
-Coordinate daily with Executive Assistant to manage schedules
-Provide daily administrative support
-Support household: create calendars, arrange extracurricular activities, interface with family
-Manage homes: track utilities, repairs, renovations
-Organize personal finances with CFO
-Plan domestic and international travel arrangements as necessary
-Handle Executive needs as they arise (last minute requests/changes, errands, gift giving, tasks)
-Keep rolodex of Executives’ important contacts, vendors
-Be in constant contact with Executives, remind them of upcoming meetings/appointments
-Work with key staff at World of Wonder

QUALIFICATIONS
-2+ years of work experience at a production company, studio, agency, or network
-Strategic thinker, able to juggle and seamlessly prioritize one task over another
-Fearless, competent communicator: great on the phone, over email/text
-Aptitude for managing heavy phone and email correspondence
-Ability to work seamlessly across multiple time zones
-Meticulously organized and detail-oriented
-Proficiency in Google suite: Drive, Calendar, Gmail
-Must have a valid CA driver’s license and be comfortable driving around Los Angeles
-Must be good with children and dogs

9/8

Executive Assistant

Los Angeles, CA Details

Various

Starts Sep 27

For 1 Year(s)

8/19

Production Secretary

Atlanta, GA Details

BET

Starts Oct 04

For 2 Month(s)

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9/25

Administrative Assistant

Universal City, CA Details

Full Time

Responsibilities

TEAM ASSISTANT

Supports global team with administrative duties, communicates and manages publicity coverage reporting, distribution lists and all document shells, organizes and oversees screenings, and assists with the coordination of publicity events and specific campaign initiatives.
Responsibilities:

Support SVP and VP or Director with administrative duties (including phone, calendar scheduling, travel, expense reports, flag *** requests and handle requests on an ad hoc basis)
Organize and work screenings for press, talent/rep, charity and tastemakers (including securing tech, press list, security, parking, and concessions)
Talent handle at premieres & award ceremonies and staff hospitality at junkets and content days
Organize, collect and distribute press breaks to filmmakers
Compile and send out broadcast tune-ins internally and externally to filmmakers
Create, maintain and distribute team calendars, event & festival documents, film calendars, quote docs, review docs, reaction memos, screening memos, distro lists, contact sheets, status reports, and publicity reports
Prepare filmmaker deck outline for filmmaker presentation decks
Support the greater PR team in coordinating meetings and conference calls, booking conference rooms and meeting setup (A/V etc.) when in office
Create the budget grid and breakdown for your team's titles, keep track of changes and keep SVP apprised of film budgets
Handle all aspects of accounting/finance (including vendor registration, create POs, reconcile p-cards and invoices)
Arrange all filmmaker and talent travel/travel grids (including commercial flights, private jets, hotels, greeters, and cars)
Hire and negotiate rates with glam artists for filmmakers and talent
Create and edit talent/filmmaker schedules
Add travel/cars/greeters to territory tour schedules
Acquire visas for filmmakers/talent when needed
Create and distribute embargo forms for international screenings + events (junket, content days, etc.)
Create, review and distribute territory review reports and reactions to filmmakers and executives
Connect phone interviews with talent and filmmakers as needed
Handle COVID management for your team's events (including liaising with HR and BCCM, talent/filmmaker testing)
Working knowledge of Microsoft based software: Outlook, Word and Excel

Qualifications/Requirements

Basic Qualifications:

•1+ years of experience in the entertainment industry
•Working knowledge of Microsoft based software: Outlook, Word and Excel

Eligibility Requirements:

•Interested candidates must submit a resume/CV online to be considered
•Must have unrestricted work authorization to work in the United States

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/23

Administrative Assistant

London, United Kingdom Details

Full Time

Administrative Assistant

Please note that this role is based in the United Kingdom. In order to enable us to meet statutory and regulatory obligations of the United Kingdom immigration system you must have the appropriate immigration permission needed to work and reside in the United Kingdom .

The *** Entertainment's Legal team in London has an open Administrative Assistant role in their new offices in Paddington Basin. The role will support the *** President, Labour Law, EMEA & APAC, Executive Director, Privacy EMEA and members of the corporate legal team. Primary tasks will include coordinating calendars, managing document flow, creating and editing documents and other administrative duties.

The applicant must have strong IT skills and be a high functioning administrator. The applicant must possess exceptional organizational and interpersonal skills as well as have the ability to multi-task and prioritize to ensure that all tasks and projects are completed in an accurate and timely manner.

Common sense, discretion and attention to detail are essential to this role.

Prior administrative experience supporting senior executives is preferred. Prior legal experience not required but would be advantageous, as would experience supporting employment and/or data privacy lawyers.

Job Description:

Managing document flow, including creating and maintaining digital and physical files
Scheduling meetings and managing calendars
Composing, generating and revising letters, e-mails, memos and other correspondence
Creating, proofreading and accurately editing documents in Excel, Powerpoint, Adobe and other Microsoft programs as needed
Gathering signatures on documents, including contracts and company secretarial documentation.
Contract administration
Updating databases and lists
Processing expense reports
Processing invoices
Preparing short form letters and updating agreements, as appropriate
Performing special assignments, projects and other general administrative duties as needed
Maintaining discretion and confidentiality in all matters
Handling phone calls

Job Requirements:

Typically, 5 years of experience as an administrative assistant preferred
Strong IT skills (in particular Microsoft Office, Excel and Powerpoint)
Exceptional organizational and interpersonal skills
Must be flexible - able to work well in an environment where needs and priorities are subject to revision at short notice
Common sense, dependability, discretion and attention to detail are required
Must be a self-starter with a team-player attitude
Must have excellent communication skills - written and oral
Must be able to build and maintain relationships with employees in other departments and cross functional groups

*** Entertainment is committed to equal opportunity in all its employment practices, policies and procedures. No worker or potential worker will therefore receive less favourable treatment due to his or her race, age, nationality, ethnic origin, religion or belief, disability, gender, sex, gender reassignment, pregnancy or maternity leave status, marital status and civil partnership, sexual orientation or Trade Union membership (if applicable)

* *** - GBR - London

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/17

Administrative Assistant

Phoenix, AZ Details

Full Time

12 News, the *** -owned *** affiliate in Phoenix, AZ is seeking an experienced Administrative Assistant who can support a fast-paced, deadline-driven News, Sports, and Digital Content department. Your mission is to provide high-level administrative support. This role requires an organized, flexible, and competent professional with phenomenal communication and personable skills.

Responsibilities:

Perform general office duties for New Director and One Content Team, including heavy scheduling and calendar organization for in-person, Zoom, and Microsoft Teams meetings and other clerical duties as needed.
Answer phone and provide courteous assistance to employees and guests
Process and code invoices and expense reports
Arrange travel, accommodation, itineraries, and correspondence related to travel needs
Oversee recurring subscriptions
Order general supplies and photographer equipment and supplies
Assist content team with research, special projects, and story development
Help prepare decks for presentations and meetings
Oversee planning and catering for group meetings and training
Assist with the new employee and intern onboarding
Assist with registration of fleet vehicles and maintenance
Ensure timely prioritization and tracking tasks to completion
Must be a go-getter, ambitious team player, and a strong support advocate
3+ years of previous work experience in a professional office environment
Highly organized
Proficient with Microsoft Outlook
Proficient with Excel and PowerPoint
Excellent written and verbal communication skills
Flexible with the ability to manage multiple tasks and juggle competing priorities efficiently

Requirements:

BA/BS Degree preferred
Proven ability to provide confidentiality and discretion, and act with excellent judgment
A tenacious problem solver
A self-starter
Experience in a customer service-oriented role
Additional project management skills
Previous newsroom experience a plus

Work Environment: Office

Physical Demands: Light work

Travel: Rarely: less than 10%

Work Environment Set: Office: normally performed in a typical interior/office environment

Physical Demands Set: Light work: Involves sitting most of the time, walking, lifting, bending, standing, etc.

About ***

*** Inc. (NYSE: *** ) is an innovative *** company that serves the greater good of our communities. Across platforms, *** tells empowering stories, conducts impactful investigations and delivers innovative marketing solutions. With 63 television stations in 51 U.S. markets, *** is the largest owner of top 4 network affiliates in the top 25 markets among independent station groups, reaching approximately 39 percent of all television households nationwide. *** also owns leading multicast networks True Crime Network and Quest. *** Marketing Solutions (TMS) offers innovative solutions to help businesses reach consumers across television, digital and over-the-top (OTT) platforms, including Premion, *** 's OTT advertising service. For more information, visit [ Link removed ] - URL blocked - click to apply .

*** Inc. is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We encourage and consider all qualified candidates regardless of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, enrollment in college or vocational school, political affiliation, veteran status or genetic information.

Recommended Skills

Social Skills

Scheduling

Self Motivation

Team Working

Complex Problem Solving

Courtesy

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/16

Executive Assistant

Santa Monica, CA Details

Full Time

Company Overview

*** *** is a powerful portfolio of iconic entertainment, news, and sports brands. We bring people, technology, and the world's best storytellers together to drive culture and meaningful connection. We believe the enduring power of stories can open our eyes to the world, to each other, and to new and different perspectives.

Join us. Shape your story here.

*** *** seeks an exceptional Executive Legal Assistant to provide outstanding support to a *** President, Senior Counsel, and Legal Director. The *** President, Senior Counsel, and Legal Director are part of a team handling a wide variety of legal matters related to the development and production of *** , *** Max, *** and *** Series, Limited Series and Films. The successful candidate will work closely and collaboratively in a fast-paced, exciting entertainment environment with the department's attorneys, paralegals and assistants, and colleagues across *** , *** Max, *** and *** , as well as our productions and talent representatives.

PRIMARY RESPONSIBILITIES

Prepare, proofread and redline legal documents, including drafting contracts and correspondence
Maintain development, production and other legal files (electronic and hard copy), and keep project filing current
Schedule and organize meetings, manage calendar, make travel arrangements and generally assist as required
Follow-up on outstanding contracts, prepare documents for execution, process and distribute documents and update reports
Timely prepare and process expense reports, outside counsel bills, order supplies
Provide a professional, warm and resourceful telephone presence (placing, receiving and troubleshooting calls for directsupervisors) and courteous e-mail correspondence on behalf of supervisors
Provide backup support to other assistants within the department
Miscellaneous departmental tasks
Overtime may be required

REQUIREMENTS

Bachelor's Degree preferred but not requiredand minimum 5+ years working in a similar role in a law firm or studio or network legal or business affairs department
Professional demeanor and ability to be discreet and maintain confidentiality at all times
Strong time management skills (proven abilities to prioritize tasks, multitask, meet deadlines, work independently, proactively and reliably)
Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities
A fun, can-do, cheerful, collaborative attitude
Comprehensive experience with cloud-based document and database systems, Microsoft Word, Excel, Microsoft Office software (including Teams, SharePoint), Adobe Sign, Smartsheets, FileMaker Pro, iManage, WebEx Conferencing.
Effective organizational skills required, strong attention to detail, excellent oral, written and interpersonal communications skills and emotional intelligence are essential

The Perks

Exclusive *** *** events and advance screenings
Paid time off every year to volunteer for eligible employees
Access to well-being tools, resources, and freebies
Access to in-house learning and development resources
Part of the *** *** family of powerhouse brands

*** *** , LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/9

Administrative Assistant

East Providence, RI Details

Full Time

9/4

Executive Assistant

Universal City, CA Details

Full Time

Responsibilities

The executive assistant is responsible for support and administration of the following duties such as calendar, meetings, travel, filing, ordering office supplies, covering phone for SVP.

Essential Responsibilities:

Manage calendars, including scheduling meetings and conference rooms
Schedule and coordinate travel, process monthly T&E
Stock and monitor office and kitchen supplies
Ordering of office and kitchen supplies
Distribute various reports (DAR, Universal International Chronological Release Date Schedules, Feature Release Schedule) to FCAR Group
Cover phones as needed
Coordinate Central Files requests
Track status of Audits once reports are received, which includes scheduling audit settlement meetings with Talent Business and Attorneys, tracking settlement payments, preparing and send out cover letter once settlement payments are issued, notifying Sr. *** President, Director of Audits, and Director managing reserves that payment has been issued
Maintain audit files from Intent to Audit notices to audit completion/close
Assist on special projects as needed

Qualifications/Requirements

Computer Skills:

• Microsoft Office Word, Excel, PowerPoint
• SAP
• SNAP
• GateWorks
• Concur

Eligibility Requirements:

• Ability to multitask and juggle many competing priorities efficiently
• Minimum 2 years working in an administrative capacity
• Interest candidates must submit a resume/CV through *** to be considered
• Must be unrestricted work authorization to work in the United States
• Must be 18 years or older

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

8/30

Administrative Assistant

Pyrmont, Australia Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

Who is 10 *** *** ?

10 *** *** Australia & New Zealand is a division of *** *** International Networks - which in turn is a division of *** *** . *** *** is a global *** and entertainment organisation with some of the best known and loved brands in the world, employing 1,500+ employees in A/NZ and 15,000+ globally. We deliver content that is premium and differentiated to the young and young at heart in the way they want it via an enhanced viewing ecosystem.

We create content that gets people talking. What's more, you'll find all those great shows (and more) on our free-to-air channels (10, 10 Peach, 10 Shake and 10 Bold), subscription channels ( *** , *** , Nick Jr. and *** ), our digital platform 10 Play and subscription video on demand ser *** *** +.

Here's just a few reasons why 92% of our employees will recommend 10 *** *** to a friend:

Broadcast *** is one of the most sought-after industries, even more so in the current economic climate
Competitive salary + 10% super + salary sacrifice options
Parental Leave (14 weeks paid leave to parents who have been with the business for 12 months)
Learning & Development (including study support, our Propel Program and LinkedIn Learning access)
Career Opportunities (mentoring programs and robust internal promotion policies
Reward & Recognition Programs
Subscriptions to *** +, *** Play & Noggin
Discounts from the likes of Apple, LG, Microsoft, JB-HIFI, BMW, Audi and Mazda
Tickets including Australia's A League, or maybe you'd enjoy being in the audience to watch your favourite shows?
Diversity, Equity & Inclusion Action Plan and RAP (Reconciliation Action Plan) Australian leader in D,E&I across the commercial *** industry
Top 100 Global Workplaces with The Best D&I Initiatives (Mogul, 2021)
Health (corporate rates with gyms, health clubs, aquatic centres, HCF & Weight Watchers)
Mental Health (EAP, also including Thrive and Headspace apps)
Remote/Flexible working arrangements
Social Events

What you'll do as Assistant to Director Digital Sales, Director Independent Agencies & Direct, and Head of Commerce & Sales Operations :

This newly created role supports three key Executive leaders in their day-to-day activities and will have a high level of interaction with stakeholders both across Sales and the wider business. It is critical that you have and appetite to learn and grow in an amazing business.

This role will suit somebody who has just started their PA/Assistant career journey and looking for somewhere to build a long-term career.

More specifically you'll be doing things like this:

Diary management and organising meetings/travel
Email management and personal admin (eg. managing and reconciling Expenses)
Team admin, including meetings, training, RSVP follow-ups, event organization
Ongoing interaction across 90+ staff aligned to the 3 managers located nationally
Preparation of presentations (PowerPoint) often to short deadlines

What are we looking for? What's essential?

Excellent organisation skills and time management
Great attention to detail
Proactive and self-confident
Excellent communication skills, not afraid of building relationships across the team and wider business
Demonstrated understanding of office etiquette
Proficiency in all this Microsoft Office suit
Willingness to listen, learn, and take direction easily
Helpful and positive in attacking any task or challenge

Extra points for background in the following (not essential):

*** or advertising industry
Previous Assistant or Junior PA role

Our Company values inform our thoughts, words and actions:

Optimism & Determination
Inclusivity & Collaboration
Agility & Adaptability

At 10 *** *** , there is no such thing as the 'perfect candidate'

Seeing responsibilities and competencies laid out on paper can be confronting. At this stage of the recruitment process, sometimes imposter syndrome can creep in and mess with our confidence.

Please know that we list these items to give you an opportunity to show us your potential and how you can grow and transform with us. Your ability to demonstrate that you have the real potential to develop the required capabilities, knowledge, and experience to perform in this role is what we would like to hear from you. Where possible, you should support your claims with specific examples of what you have done, and how you did it.

However you identify, and whatever your background may be, please apply if this is a role that would make you excited to come into work every day!

We embrace difference and we welcome applications from people of all backgrounds regardless of factors such as race, colour, sex, language, religion, political or other opinion, national or social origin, property or birth. These grounds also include age, nationality, marital status, disability, place of residence and sexual orientation.

*** *** is an equal opportunity employer (EOE) including disability/vet.

At *** *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

8/15

Administrative Assistant

New York, NY Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

Administrative Assistant - SPT Ad Sales

*** Television (SPT) is one of the television industry's leading content providers, producing, distributing and carrying programming worldwide in every genre and for every platform. Within SPT, the primary purpose of this role will be to provide daily support to both an SVP and Director of Ad Sales. Daily duties include deal maintenance and after-sales support, as well as administrative support such as answering phones, creating and processing expense reports and making travel/entertainment arrangements.

Skill In:

• Excellent computer skills; specifically Word, Excel and PowerPoint

• Strong communication, interpersonal and organizational skills

• Must be able to proactively troubleshoot

• Must be detail-oriented and organized to perform efficiently

• Must be able to work independently

• Must possess strong follow up skills

Ability To:

• Identify work priorities and requirements up-front and make timely decisions

• Demonstrate the ability to work with all levels of management

Even *** ter if:

• Candidate has Sales Assistant experience in television

• Candidate has college coursework completed in TV and/or advertising

• Candidate has knowledge of Dealmaker and/or Wide Orbit systems

BA preferred

1 - 2 years related experience preferred

* *** Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

* *** - NY - New York City

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

8/3

Executive Assistant

Burbank, CA Details

Full Time

Company Overview
*** *** is a leading *** and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: *** , *** Max, *** , *** , *** , *** , *** , *** , *** , *** , *** , *** *** and others. *** has been entertaining audiences for more than 90 years through the world's most-loved characters and franchises. *** employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team.

Opportunity Overview
The Job

DCE Creative Group LLC seeks an Executive Assistant II for the Executive department.

The Executive Assistant II position is central to the support of the office of the SVP, General Manager. Working with the senior management team and other internal *** departments, this role will use critical thinking, project management, and problem-solving skills to assist with the daily operation of the office. The role supplies critical information, updates, and recaps to the SVP, General Manager for review and approval. This role will also partner closely with the Director of Project Management & Business Operations to assist with operational efficiencies and support employee engagement initiatives.

The Daily

Functions as an extension of the SVP, General Manager as it relates to day-to-day operations of the office. This includes managing the leader's calendar, coordinating travel arrangements, preparing expense reports and purchase orders, ordering office supplies, and confirming payment on all department expenditures. May attend business meetings as requested and provide notes/updates.
Oversees departmental events and business activities such as meeting logistics, documents, agendas, reports, and presentations. Responsible for arranging video teleconferences, travel, and drive-on requests.
Tracks progress of divisional projects and initiatives and provides status updates to executive. Serves as executive's initial point of contact for business updates.
Collaborates with other executive assistants to ensure alignment across DC departments for all activities.
Maintains all documents, reports, data, and information for the office. Conducts research and generates reports. Provides insight based on available information and ensures information is current and complete.
Contributes to and supports the overall team by carrying out additional duties and responsibilities as assigned.

The Essentials

3-5 years of administrative experience required. Executive experience critical.
Previous experience in entertainment marketing, digital *** , advertising, and/or international markets preferred.
Familiarity with DC brand and entertainment industry a plus.
Experience working in highly matrixed organizations and/or conglomerates preferred.
Bachelor's degree or equivalent work experience is required.
Impeccable organization, logistic, and project coordination skills with a proven track record of managing a workflow, meeting tight deadlines, and maintaining a high volume of work.
Must be able to handle multiple tasks and/or concurrent projects simultaneously.
Must be able to work independently and under time constraints to meet deadlines and schedules.
Must be able to maintain executive confidentiality.
Strong attention to detail. Must be comfortable with strategy, data, and financials.
Excellent interpersonal and communications skills (both verbal and written.)
Ability to work effectively with a wide range of clients, including executives, internal staff, cross-divisional partners, external vendors, and guests.
Experience working with a blended team (face to face, and remote) in a fast-paced setting.
Exceptional proficiency with Microsoft Office suite (Outlook, Word, Excel, SharePoint, PowerPoint) required.
Flexibility to respond to off-hours (nights and weekends) business needs.
Ideal candidates are entrepreneurial in nature and are focused on driving the highest impact for future revenue growth.
Experience with Microsoft Teams, Microsoft Visio, Cisco WebEx, Keynote, Adobe Photoshop, Adobe Acrobat, and Co *** uence or similar project management software preferred.
Familiarity with SAP systems, expense report generation, and invoice processing.

Management has the right to add or change duties and job requirements at any time.

But Wait, There's More!
The Perks

• Exclusive *** *** events and advance screenings
• Paid time off every year to volunteer for eligible employees
• Access to well-being tools, resources, and freebies
• Access to in-house learning and development resources
• Part of the *** *** family of powerhouse brands

*** *** , LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/30

Administrative Assistant

Los Angeles, CA Details

Full Time

About *** :

*** is the world's leading streaming entertainment ser *** with over 200 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

About the Role:

*** is seeking an experienced Administrative Assistant to provide support to multiple executives within the Marketing Music team. This is a unique opportunity to be part of a growing, global team.

The Marketing Music team is a cross-functional, global team of music executives that sits within the broader music group. The team acts as music advisors and supervisors for the global marketing team and their work consists of highly collaborative, cross-functional work in the world of music creative, production, clearance, and licensing.

We need an expert eye for detail and exceptional organizational talents to help manage schedules, build presentation decks, create information flows, and dive into the details of our work in music. There is a lot going on in a company of constant change. You are excited about the challenge of learning new things, and have a strong appetite for innovation. You are business-oriented, think outside the box, and you confidently communicate to executives at all levels. The successful candidate will seek to work in an environment where freedom and responsibility are equally valued, and where passion and curiosity are mandates. The role reports to the Director, Marketing Music and is based in Los Angeles though will be asked to help support team members all over the world.

Responsibilities:

Support executives who work on a variety of music projects.
Maintain complex calendars, including scheduling of meetings, internally and externally, with multiple parties across multiple time zones.
Coordinate travel arrangements (domestic and international).
Process travel and expense reports.
Assist with event planning and onboarding of new hires.
Help manage administrative work pertaining to music like cue sheets, licenses, and invoices.
Support various music aspects of the team's day to day.
Identify and help uncover ways to streamline information flow and workflow.
Develop and execute special projects as needed (e.g., create filing systems music licenses, organize incoming pitches from record labels, etc).

Requirements:

3+ years as an administrative assistant (experience with music is a plus but not required).
Get to know the team so well, you can do their thinking for them in an administrative capacity.
Team player who operates in a fast paced setting. Ability to work in tandem with existing Administrative Assistants.
Understanding of how to prioritize and respond accordingly.
Have clear, concise communication skills, excellent interpersonal skills, creative thinking, and the ability to multitask.
Ability to be discrete and maintain confidential information.
Excellent in Google Suite (Gmail, Docs, Sheets, Calendar), familiarity with AirTable a plus. Technical aptitude highly preferred.

The Successful Candidate Will Also:

Be able to work proactively, independently and reliably on multiple projects under tight time frames in a fast-paced environment with a positive and energetic attitude.
Have a bias toward collaboration and responsiveness to change, feedback and new ideas.
Have experience working across a diversity of cultures, time zones, and languages.
Have unparalleled organizational skills and unwavering attention to detail.
Be curious and eager to tackle matters outside area of expertise.
Tech-savviness, including proficiency with cloud-based document and database systems.
Speak multiple languages (not required).
Have a great sense of humor!

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/26

Executive Assistant

Atlanta, GA Details

Full Time

Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
Organizing meetings, including scheduling and sending reminders when necessary
Sending communications on the executive's behalf, as needed
Make travel arrangements and detailed travel itineraries, as needed
Maintaining comprehensive and accurate records
Work collaboratively with assistants and executives across various departments
Communicate with high-level talent and external partners
Process expense reports
Screen and log phone calls
Other administrative and clerical duties and projects, as assigned

The Essentials

2+ years of desk/executive assistant experience within the entertainment industry; preferably somebody with a strong affinity for ***
Ability to work in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient
Sharp writing skills
Excellent written and verbal communication skills
Possess a high degree of professionalism, prioritization, judgment, and accuracy
Maintain a high level of confidentiality
Strong organizational and follow-up skills
Ability to multi-task and work well under pressure
Proficiency in Microsoft Office and virtual workspace essentials like Teams, WebEx, and Zoom

The Nice to Haves

Bachelors degree preferred

The Perks

Exclusive *** *** events and advance screenings
Paid time off every year to volunteer for eligible employees
Access to well-being tools, resources, and freebies
Access to in-house learning and development resources
Part of the *** *** family of powerhouse brands

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/26

Executive Assistant

Burbank, CA Details

Full Time

Company Overview

*** *** is a powerful portfolio of iconic entertainment, news, and sports brands. We bring people, technology, and the world's best storytellers together to drive culture and meaningful connection. We believe the enduring power of stories can open our eyes to the world, to each other, and to new and different perspectives.

Join us. Shape your story here.

The Job

The CW Network, LLC seeks a Executive Assistant I for the Alternative Programming Development department.

The Daily

General office duties, including trafficking all programming and production information, coordinating schedules, distributing mail, typing correspondence, distributing materials and information, and any clerical duties as required.

Act as liaison *** ween executive and both internal and external parties.
Schedules calls, video calls, appointments and meetings on a daily basis.
Greets clients, creative staff and executives when in the office.
Answer telephone and maintain executives' call sheets.
Maintain various files, records and logs.
Compose memos and correspondence for supervisor's review and signature.
Create and maintain competitive tracking grids of other networks and platforms.
Coordinate and arrange international and domestic travel, submit travel expense reports and submit monthly general expense reports on behalf of the executive(s).
Evaluate and contribute ideas and feedback to creative projects, including alternative development, alternative series, specials, and occasionally digital alternative programming.
Must be able to maintain confidentiality regarding development, contestants, and creative show elements.

The Essentials

Education

Bachelor's degree or above preferred. (film and television backgrounds are a plus)

The Perks

Exclusive *** *** events and advance screenings
Paid time off every year to volunteer for eligible employees
Access to well-being tools, resources, and freebies
Access to in-house learning and development resources
Part of the *** *** family of powerhouse brands

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/25

Executive Assistant

New York, NY Details

Full Time

*** *** (NASDAQ: *** ; *** ) is a leading global *** and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes *** , *** Networks, *** Pictures, *** , *** , *** , *** , *** +, *** and *** , among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, *** *** provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

Overview

The Executive Assistant primarily serves as assistant to the SVP and as administrative support for the entire Creative & Strategy department. This full-time staff position includes all administrative functions for the department at large including drafting correspondence; scheduling meetings and appointments; arranging staff meetings and off-sites; filing as needed; answering phones in-office; balancing expenses; managing supplies; making travel arrangements; maintaining status reports as needed; and various other responsibilities. This position is exposed to all facets of the department, which builds coordinated advertising, marketing and branding solutions across all *** and platforms for *** *** . The position may be responsible for adhering to budgets on various projects, which can range from several hundred to several thousand dollars. The Executive Assistant also supports head of a high-volume team that generates work that communicates *** *** ' mission to all audiences.

Responsibilities

Working as the SVP's right-hand person, ensuring smooth operation of the office and all related projects and tasks
Maintaining an accurate calendar
Drafting e-mails, correspondence and communications
Preparing materials for various meetings and projects
Managing agendas and scheduling for various meetings including bi-weekly creative reviews
Coordinating with department members to put together presentations and other materials
Understanding the company and industry and using that knowledge to support SVP and team appropriately
Answering phones when in-office
Booking travel and handling related expense reports, itineraries, etc.

Basic Qualifications

Administrative/executive assistant experience required

Additional Qualifications

Experience in *** /entertainment a plus but not essential.
Has strong writing, interpersonal and interpersonal skills
Can work across the department and collaborate with all teams and people at all levels
Positive and resilient; approaches challenges and roadblocks with ideas
Possesses excellent interpersonal skills
Can enforce deadlines
Has knowledge of Apple operating system and experience with software including Microsoft Word, Excel, PPT; Apple Keynote; Outlook; Slack

*** *** is an equal opportunity employer (EOE) including disability/vet.

At *** *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/25

Administrative Assistant

Culver City, CA Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

Administrative Assistant III, Brand Management

Administrative Assistant to Experiential Marketing and Production Executives

*** Entertainment is seeking a talented individual with exceptional communication and interpersonal skills, an attention to detail, a proactive nature, a ''can do'' attitude, the ability to multi-task and prioritize multiple projects, and thrives in a dynamic, creative, and challenging environment. This role will assist with a variety of administrative duties, special research, asset management, marketing materials, information aggregation & tracking, and general support of the Global Live, Interactive, VR & Location Based Entertainment team.

Projects include marketing and production of branded theme parks, attractions, immersive theater, exhibitions, AR/VR, and other location-based experiences. This role will serve as a key daily point of contact for external partners and internal teams working on the development and operations of creative and innovative experiences across the entire project lifecycle.

This position is responsible for providing administrative support to the Senior *** President Partnership Marketing and *** President Business Development, VR & Themed Attractions.

Key Responsibilities:

Track status of projects and business development efforts and support team projects as needed, including taking meeting notes.

Organization, distribution and management of creative assets and partner submissions as needed.

Assist in managing third party promotional and licensing partners day to day activities and requests.

Help coordinate marketing and PR launch plans and materials.

Update and maintain reports of all current partnerships, creative timelines, and program details for each partner

Thoughtfully create/maintain schedules and calendars, track submissions and deadlines, and maintain server files with an eye to supporting expressed priorities.

Research potential partners and industry news, trends, and data.

Determine the importance of calls, meetings, and schedules accordingly.

Process invoices and expense reports.

Handle arrangements for international and domestic travel schedules, as needed.

Email correspondence and relaying information to third parties.

Provided feedback, reviews, and approvals and track documentation on creative submissions for entertainment, marketing, and merchandizing

Review narratives, scripts, social copy, and other creative development.

Assist with the creation of presentations, pitch decks and other brand related materials.

Qualifications & Skills:

Highly motivated self-starter who is extremely detail-oriented, hardworking, and organized.

Must have the ability to multi-task, meet constantly changing deadlines, have excellent computer, written and oral, and interpersonal skills, and be available to work some evenings and weekends.

Some prior knowledge/experience with and an interest in video games, LBE, and/or live events.

Ability to identify and incorporate industry knowledge and trends to improve and evolve product opportunities.

College degree in marketing, communications, themed entertainment, or a related field.

Mac and PC proficient and experience with Word, Excel, Keynote, PowerPoint, and Adobe Creative Suite is desired.

* *** Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

* *** - CA - Culver City Area & ***

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/25

Receptionist

Dayton, OH Details

Full Time

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