Assistant to Director Production Jobs

Layout Artist/ Graphic Designer/ Visualist for Director Treatments
-Minimum of 1.5- 5 years of experience working with directors on treatments for commercials and/ or music videos.
- Must ooze creativity and have a broad knowledge and passion for film, music, and art and be able to pull references and offer suggestions accordingly.
-Must have multiple treatment samples or a portfolio that demonstrates your abilities to conduct visual research and treatment layouts and design.
-Must be fluent InDesign, Keynote, and Photoshop
-Degree/ Background in Graphic Design, Art, Film, Music, New Media.
-Must possess a strong creative aesthetic, high taste level. A creatively-driven personality and a sense of humor are a must.
-The client is a Production Company that produces national and international broadcast commercials and the top music videos in the industry.
- Lots of opportunity and room for growth. The company is young and growing.

We are seeking a seasoned and organized executive assistant to co-ordinate the daily tasks and affairs of a busy Showrunner/Director/Writer. The Showrunner has an extensive and diverse slate of productions in development including two adult TV drama series, a number of music-based projects, an animated movie and further animated sequels to two animated shows previously produced which are on Netflix. Working alongside the Showrunner, you will be exposed to a variety of formats and will deal with high profile industry leaders within America, Australia and the UK.

The candidate that succeeds in this role is someone who has had experience assisting in the development and scripting process and is skilled in organization and time management. She or he enjoys and thrives in a fast-paced, challenging environment, is comfortable adapting to ever-changing schedules and deadlines and is flexible to work outside regular business hours. The candidate will need to have strength in identifying needs, even before they arise. The Executive Assistant is required to:

• Schedule and co-ordinate the Showrunner’s diary to efficiently facilitate the needs of production, development, stakeholders, partners as well as personal matters.
• Assist the Showrunner to meet production tasks and deadlines by tracking his production workload, keeping a list of required production approvals/feedback/reviews/notes.
• Communicate daily with Production Personnel regarding the Showrunner’s activities and production workload.
• Attend production meetings and provide assistance to the company COO in preparing reports and updates.
• Monitor heavy email traffic and draft clear and sophisticated email responses on behalf of the Showrunner.
• Track receipts and invoices for all work-related purchases, reconcile the Showrunner’s credit card statements and issue invoices for reimbursement from production.
• Provide a high level of personal assistance to the Showrunner, including but not limited to organizing meals, booking personal appointments and travel and organizing social engagements.
• Coordinate and book travel itineraries including flights, accommodation, transfers, meals, meetings, high-profile dinners.
• Travel extensively with the Showrunner on business trips to places that include (but are not limited to) Australia, Canada, UK, Asia.

Selection Criteria

The successful candidate will have:

• At least 5 years’ experience as a Personal/Executive Assistant to executives or high-profile creatives/producers in the entertainment/media industry.
• Experience assisting in the development and scripting process.
• A 'can-do' attitude, approaching both personal and production related tasks with an equal level of detail and effort.
• A calm, confident and positive nature, with the ability to keep focused and use initiative under pressure.
• Proficient touch-typing skills (100 words per minute preferable).
• A proven ability to take dictated notes and convert the same into clearly drafted correspondence/reports/minutes.
• The ability to multi-task and complete a wide range of duties quickly and efficiently with a strong ability to come up with solutions autonomously.
• The flexibility to travel internationally on a regular basis and work outside regular business hours as required.
• Clear and concise communication skills.
• Some experience tracking receipts, reconciling credit card statements and issuing invoices.
• Ambitions to progress in the entertainment/media industry.
• A valid driver’s license, a clean driving record, reliable personal transportation and be willing and able to transport the showrunner on occasion.

The position is full-time, LA-based, from early March 2019. Please send a one-page cover letter briefly outlining your experience and why you wish to apply for the position, evidence of your typing speed (https://www.typingtest.com), along with your CV

Closing date for applicants is Wednesday 27th February, 2019. Please do not apply for this position if you do not have at least five years experience in a similar role. Only successful candidates will be contacted.

Production secretary
Silver Rose Productions Southold Opera on Long Island is looking for a production secretary for its 2019 season of opera, shows, concerts, Master-classes, Holiday concerts and a singing competition at Carnegie Hall.
No musical or opera background is required but having already worked with high level performers would be a plus.
She/he will be:
• Providing administrative assistance to the executive director/artistic director
• Handling production paperwork such as contract signatures, documents, script changes
• Managing communication with singers, dancers, musicians, conductors,
• Organizing bookings of rehearsal studios
• Organizing auditions
• Arranging travel
• Creating and maintaining performer, crew, and press schedules
• Updating websites and social media
• Photocopying documents as required
• Running the office: manage office supplies and filing documents in archives
• Processing and relaying e-mails and phone calls
• Preparing contents and printing the programs
• Preparing filling required tax documents

The candidate will have to demonstrate exceptional written abilities in English and be able to write formal emails and generate relevant content on the fly.
The candidate is very detail oriented with very good IT skills to keep social media and website's info updated.
This is a part time job: 3 hours/day, 3 days per week on Tuesdays, Wednesdays and Thursdays in Manhattan Upper West Side and + overtime on site during productions, around 10 days per year.
The candidate will work as the right arm of the production director and will need to organize the day-to-day schedule in accordance to the advancement of the productions.

Pay:
1099 independent contractor position
Regular Schedule in Manhattan: $25/hour, 9 work hours/week on Tuesdays, Wednesdays, Thursdays (3 hours/day)
Additional paid working hours on site are required during productions, concerts, rehearsals and auditions on top of the above regular schedule: around 10 days a year including end of the year Holidays or week-ends on the sites of the productions , working hours paid, transportation and lodging provided.
Proposal is for the following period: February 15th, 2019 to January 31st, 2020.
Overtime:
During productions, rehearsals or auditions, the assistant will work to assist the artistic director: between 5 and 8 hours daily at least 10 times a year, on site in Manhattan or at the Southold Opera on Long Island or any location: working hours paid, transportation, lodging provided. The productions happen often around the week-ends, and Holidays.

Due to the seasonality of the work: 12 weeks/year are not worked (not paid). These weeks are : 1 week in April, 1 week in May, 1 week in June, 3 weeks in August, 1 week in September, Thanksgiving week, Christmas, 3 weeks in January
In July, the regular work is at the Southold Opera on Long Island (lodging, transportation provided) to help with the Summer programs.
The job starts February 15th, 2019 will end in January 10th 2020 after preparation and filling of taxes paperwork done.

Manhattan-based production company is seeking an Executive assistant. This person is the first point of contact for those in and outside the organization. In addition to general reception duties, they will also be responsible for assisting with overall upkeep and management of the office.

DUTIES INCLUDE:
- Greeting visitors & answering calls
- Maintaining security by ensuring that key cards are properly assigned & activated
- Receiving & sorting mail/deliveries
- Ordering office supplies as needed
- Act as liaison with building super for cleaning & repairs as necessary
- Coordinate & oversee all vendor accounts (copier, phone system, Amazon, FedEx, etc.)
- Maintain service & billing files for vendor accounts, reviewing invoices for accuracy & monitoring expenses against budget
- Office/Kitchen maintenance & restocking
- Provide additional administrative support to the President & the VP of Production as needed

QUALIFICATIONS:
- Excellent communication - verbal & written
- Confidentiality & discretion
- Strong organizational & interpersonal skills
- Working knowledge of Microsoft Office Suite
- Ability to work well under pressure & adapt to change
- Previous clerical, administrative or receptionist experience preferred
- Strong attention to detail

Bi-coastal production office looking for receptionist/office coordinator in Newtown office. As the face and voice of the east coast production office, the ideal candidate must be extremely organized, friendly and comfortable in a fast-paced, constantly-changing environment. He or she must have the ability to work autonomously and be creative + resourceful.

IMPORTANT THAT APPLICANT IS LOCAL TO JOB.

Responsibilities include, but are not limited to:
- Greeting guests, answering/setting phone calls for office + producers
- Organizing conference/video conference calls
- Running errands when necessary; i.e:. mail deliveries, supply runs, printing projects
- Act as liaison with office supervisor for cleaning & repairs as necessary
- Coordinate & oversee all vendor accounts (copier, phone system, Amazon, FedEx, etc.)
- Maintain service & billing files for vendor accounts, reviewing invoices for accuracy & monitoring expenses
- Coordinating and assisting with the management tasks and acting as a hub for all management staff
- Undertaking various tasks for producers, production managers and accountant
- Organizing and submitting office expenses
- Must have knowledge of Apple products, Google Docs, and Dropbox
- Editing knowledge a strong plus, but not mandatory

Requirements:
• Superb organizational skills
• Strong attention to detail
• Ability to multi-task and prioritize workload
• Excellent verbal and written communication skills
• Willingness to use initiative to solve problems and offer solutions and new systems

Looking for extremely organized, computer and tech savvy individual who can multi-task and take direction. Strong communication and research skills are a must.

Job entails working closely with Executive Producer on all aspects of the show. Tasks will range from the very boring to the very exciting - getting involved with all aspects of production and development. This job is for a hard-worker - people looking for the classic 9-5 need not apply.

Los Angeles based choreographer looking for a personal assistant in New York for 6 months starting on or around Monday February 18, 2019. Applicant must have a strong work ethic, must be very organized, and should have a strong background in film or television production. An understanding of the dance community is a plus, but not necessary.

Please note: this is NOT a choreography assistant position.

Position:
Executive Assistant to Executive in Charge of Production overseeing various long running reality stage shows.

Applicants must have at least 2 years experience on an executive’s desk and confident in an ever-changing, high stress environment.

You will be the point of contact for the executive in a professional capacity as well as assisting with a myriad of personal tasks. You must be two steps ahead of needs, able to prioritize, majorly organized and follow up as tasks complete or develop.

You must be proactive, a natural problem-solver and have strong communication skills.

Ideal applicant is punctual, dependable, quick and discreet.

This is not a position for someone looking to eventually produce or make it into a writers room.

Responsibilities include, but are not limited to:
- Heavy phones, including forwarding, conferencing and international calls
- Liaise with production staff on productions the EIC oversees
- Maintaining a busy calendar and daily schedule of business and personal appointments
- Assisting with clerical duties like faxing, scanning and calling for invoices or receipts
- Assisting with travel arrangements on a frequent basis, arranging ground transportation with adequate notice and checking into flights
- Helping with day-to-day errands like banking, grocery shopping and gift-giving
- Availability for some nights and weekends a plus

Cover letter should be to the point and highlight relevant experience with references.
You will not be considered if your cover letter strays from this request.

Seeking an Executive Assistant for a Los Angeles based production. The Assistant will manage the schedule for the executive team, set meetings, communicate on behalf of the executives, and assist the executives in day-to-day management of the production. The ideal candidate will have exceptional organization skills, be able to multitask, possess strong writing skills, and be a team-player. Previous assistant experience in the television production industry strongly preferred.

This position may require some travel.

Seeking talent assistant to work on a highly-rated home renovation series.
Support and assist talent on a day to day basis; drive talent to and from set; misc runs for talent and production.
Coordinating and booking talent schedule.
Clean driving record required.

An award-winning television production company based in New York, is seeking an Executive Assistant. The Assistant will manage the schedule for two executives at the company, set meetings, communicate on behalf of the executives, and assist the executives in day-to-day management of the company. S/he will also play a role in the development group at the company, and research show ideas, write treatments, coordinate pitches and track projects in development. The ideal candidate will have exceptional organization skills, be able to multitask, possess strong writing skills and be highly proficient in a Mac-based work environment. Previous assistant experience in the television production industry strongly preferred.