Team Assistant, Content, Arabic
Amsterdam Based
We are seeking an experienced Team Assistant to support our Arabic team based in Amsterdam.
The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times, and interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who can exercise good judgment and significant initiative.
Key responsibilities include, but are not limited to:
- Maintain a high-volume, complex calendar, including scheduling meetings, internally and externally, with multiple parties across multiple time zones.
- Managing a heavy volume of communication internally and externally, displaying a high level of professionalism.
- Reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information
- Provide support and coordination for projects and initiatives such as the creation of presentations & organizational charts and updating trackers with key business data and information to support projects.
- Coordinate domestic and international travel arrangements, including passport renewals and processing visas and process expense reports in a timely manner.
- Attend and take notes in meetings and circulate pertinent information to the broader team.
- Work collaboratively with administrators and coordinators within the larger Content team and across various functions (e.g., - - - Physical Production, Post Production, Marketing, Finance, & other internal partners etc.)
- Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
- Assist with onboarding and tracking of new hires.
- Support with ad hoc projects, including team projects & events, preparing a presentation, org charts, spreadsheets, etc.
- Coordinate and execute talent gifting and events.
Skills and experience:
- At least 5+ working years as an Executive Assistant. Experience in the Entertainment industry is preferable
- Team player with the ability to coordinate multiple projects simultaneously within a fast-paced environment
- Previous experience working with an international team is required for this role
- A deep understanding of the content industry internally and externally
- Excellent organisational and time management skills
- Excellent attention to detail
- Comfortable dealing with confidential or sensitive information
- Willingness to make informed decisions and think outside of the box
- Understanding of how to prioritise and respond accordingly
- Tech-savvy with proficiency in Google suite apps, a high degree of comfort in learning and working with online tools and applications
- Strong written and verbal communication skills in English (Arabic language skills are also beneficial)
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military ser *** status, or disability status.
Amsterdam Based
We are seeking an experienced Team Assistant to support our Arabic team based in Amsterdam.
The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times, and interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who can exercise good judgment and significant initiative.
Key responsibilities include, but are not limited to:
- Maintain a high-volume, complex calendar, including scheduling meetings, internally and externally, with multiple parties across multiple time zones.
- Managing a heavy volume of communication internally and externally, displaying a high level of professionalism.
- Reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information
- Provide support and coordination for projects and initiatives such as the creation of presentations & organizational charts and updating trackers with key business data and information to support projects.
- Coordinate domestic and international travel arrangements, including passport renewals and processing visas and process expense reports in a timely manner.
- Attend and take notes in meetings and circulate pertinent information to the broader team.
- Work collaboratively with administrators and coordinators within the larger Content team and across various functions (e.g., - - - Physical Production, Post Production, Marketing, Finance, & other internal partners etc.)
- Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
- Assist with onboarding and tracking of new hires.
- Support with ad hoc projects, including team projects & events, preparing a presentation, org charts, spreadsheets, etc.
- Coordinate and execute talent gifting and events.
Skills and experience:
- At least 5+ working years as an Executive Assistant. Experience in the Entertainment industry is preferable
- Team player with the ability to coordinate multiple projects simultaneously within a fast-paced environment
- Previous experience working with an international team is required for this role
- A deep understanding of the content industry internally and externally
- Excellent organisational and time management skills
- Excellent attention to detail
- Comfortable dealing with confidential or sensitive information
- Willingness to make informed decisions and think outside of the box
- Understanding of how to prioritise and respond accordingly
- Tech-savvy with proficiency in Google suite apps, a high degree of comfort in learning and working with online tools and applications
- Strong written and verbal communication skills in English (Arabic language skills are also beneficial)
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military ser *** status, or disability status.
This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.