Executive Assistant Production Jobs

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7/24

Talent Assistant

Detroit, MI Details

The Zeus Network

Live/Special Event

Starts Jul 26

For 2 Day(s)

7/20

Assistant to Producer

Austin, TX Details

Starts Jul 29

For 6 Month(s)

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7/26

Executive Assistant

Los Gatos, CA Details

Full Time

*** is one of the world's leading entertainment services with 278 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Role

About *** :
We recently launched a new ad-supported tier to offer our members with more choice in how they consume their content. Our new tier allows us to attract new members at a lower price point, while also creating a compelling path for advertisers to reach audiences that are deeply immersed.

The Team:
The Ads Platform team builds the advertising systems and integrations that power the delivery of ads using our world-class content delivery ecosystem. We deliver ads in a manner that's thoughtful of our member's viewing experience and drive great outcomes for advertisers. Our team is new and yet faced with the ambitions of building highly performant advertising systems and delivering high impact to our business by monetizing our incredible slate of content. As one of the newest entrants in the Connected TV advertising space that's rapidly growing, we seek to build unique value propositions that help us differentiate from the competition and become a market leader in record time.

The Role:
We are seeking an experienced Executive Assistant to support our Ads Product team at *** based in Los Gatos, CA. The core Advertising team is charged with building a new, best-in-class Ads organization to establish *** as the premiere platform for advertiser partners and drive advertising revenue. As part of our administrative support team for our Ads Product organization, you will enable our executive Advertising Product team to thrive.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to place a strong emphasis on organization and unwavering attention to detail at all times, as well as an interest in and enjoyment of planning team activities and events. This is a demanding and fast-moving position that requires someone who can exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

Maintain calendars for 3-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
Proactively assist with department support, including, but not limited to: owning preparation and distribution of meeting materials, facilitating successful delivery of agenda items and action items, and support with follow-up that ensures successful execution of project plans
Assist in the preparation and distribution of meeting materials.
Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
Process expense reports
Assist with onboarding new hire tasks for this team
Display professionalism in communication with internal and external partners
Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.
Anticipate and resolve scheduling co *** icts effectively and proactively.

Qualifications:

5+ years as an Executive/Administrative Assistant, with proven experience working with Engineering, Product & Data Science teams
Anticipate and resolve scheduling co *** icts effectively and proactively.
Demonstrated experience proactively preparing and distributing meeting materials.
Event organization experience
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Team player who operates in a fast-paced team-oriented setting

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000 - $240,000.

*** provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are im *** tely entitled to flexible time off. See more detail about our Benefits here.

*** is a unique culture and environment. Learn more here.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Job is open for no less than 20 days and will be removed when the position is filled.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/23

Executive Assistant

Glendale, CA Details

Full Time

Job Summary:

About the Role & Team

*** Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of *** Parks, Experiences and Products business segment. Representing more than 150 disciplines, its talented corps of Imagineers is responsible for the creation of *** resorts, theme parks and attractions, hotels, water parks, real estate development, regional entertainment venues, cruise ships and new *** technology projects.

We are looking for someone who can demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining professionalism and confidentiality. This Executive Assistant is responsible for supporting an Imagineering VP level executive in the Creative Studio. Our Executive Support Professionals are highly respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary *** Magic. By joining this team, you'd be a key member of a dynamic, fast-paced studio that does their part to bring smiles to millions and would learn about your industry from some of the most creative, resourceful people in the field. Join us - apply today!

What You Will Do

It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that's what enables you to become a true partner. In addition to understanding your executive's business needs, you will also need to understand the leadership and workings of *** Experiences and of related departments across the *** enterprise. As the "face" of your executive within *** , your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

Every day is different! On any given day you might:

Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
Prepare for meetings including setup for large presentations/video conferences with multiple sites
Lead the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support when an executive is out of the office, considering time zones, weather delays, traffic and fatigue levels
Prepare expense reports in Concur and ensure they are submitted in a timely manner
Interface directly with other senior executives, their support teams and external organizations - your ability to work well with people on all levels is a very important part of your job
Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day's priorities so you can be strategic about how you direct phone calls
Be ready to throw the entire schedule out the door when an something urgent comes up, then pick it up again when the dust settles
Handle very confidential, sensitive information, remembering that *** is a publicly traded company
Draft letters and emails on behalf of your leader
Provide additional office support such as ordering supplies, and processing purchase orders and approval processes
Coordinate department off-sites and events as needed
Assist with any special projects and other related duties as needed

Required Qualifications & Skills

At least 3 years supporting an executive or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive's business
Ability to multi-task and prioritize deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Co *** uence, Concur, and working in a Windows and Apple environments
A calm head and steady hand to deal with the unexpected
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time may be needed
Very strong organizational skills and utmost attention to detail
A highly professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications

Experience at *** and/or Experience working in a large public corporation
Mac experience
Experience working with Imagineering
Experience with video Teleconferencing (VTC) equipment, Slack, Zoom, Teams
Some presentation skills (Power Point, Keynote, Adobe suite)
Good knowledge of current technology trends
Experience in the architecture, design and construction industry

Education

Required: High school diploma
Preferred: BA/BS or equivalent preferred

The hiring range for this position in Glendale, California is $63,400.00 to $85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Experiences:

*** Experiences brings the magic of *** stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. *** shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, *** 's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and *** store locations around the world and on the web.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Parks and Resorts U.S., Inc. , which is part of a business we call *** Experiences .
*** Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/18

Executive Assistant

Burbank, CA Details

Full Time

Manages calendars including but not limited to scheduling meetings, securing meeting rooms, coordinate drive-on passes for external attendees, ordering catering items, etc.
Coordinates and arranges travel and hotel accommodations, and completes travel and expense reports
General administrative duties including but not limited to making photocopies of reports, documents and other materials, prepares packages for delivery or courier services and orders supplies
Coordinates internal and external ****CP distribution of materials
Support Team Members with the Processing of Independent Contractor forms and Master Vendor Agreements when needed
Serve as point person for outside vendors when resolving invoice and payment issues Maintains and reconciles all PCard expenses for marketing team
Attends team meetings and actively participates in team initiatives, brainstorming, planning, etc.
Create and manage team documents, meeting agendas and reports, etc. as directed by supervisor
Onboarding new and temporary employees, procure hardware, arrange systems access and request software Other duties or special projects as requested by supervisor

Qualifications & experience...

1-4 years of previous EA experience preferred
Previous experience in licensing, marketing, entertainment or retail environment preferred
High School diploma
College degree preferred
Proficiency with Outlook, Microsoft Word, Excel and PowerPoint required, PhotoShop, Illustrator, Teams, WebEx, Zoom and Keynote. SAP familiarity preferred
Must be able to support executives in various locations and time zones
Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
Must have the ability to pay close attention to detail and understand written and oral instructions
Must have the ability to organize and schedule work effectively
Must have the ability to work well under time constraints
Must be able to handle multiple tasks

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $54,600.00 - $101,400.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/18

Executive Assistant

Los Angeles, CA Details

Full Time

Job Summary:

*** Entertainment Television is seeking a forward-thinking, motivated Executive Assistant to provide administrative support to the Chairman of FX. The ideal candidate will possess a proactive, resourceful, and flexible demeanor and will manage their role by applying critical thinking skills in a highly collaborative environment. The ideal candidate will also have a strong affinity for the FX brand and programming.

The successful candidate is curious, adaptive, driven, passionate, and quick to respond to challenges while managing busy calendars and ever-shifting priorities. Additionally, the Executive Assistant will develop strong partnerships throughout the company and will require a high level of professionalism, integrity, and confidentiality.

Responsibilities:

Provide administrative support to the Chairman. Responsibilities include scheduling meetings across multiple time zones, departments, and brands while respecting the need for flexibility and adaptability in an ever-changing environment.
Represent the office of the Chairman by effectively communicating with teams at all levels across the FX, National Geographic and Onyx brands while fostering a positive, inclusive environment.
Answer and roll phone calls with a strong understanding of the industry landscape.
Travel management including upkeep of frequent flier accounts, flights, hotels, car service, taxis, etc.
Expense management including expense reports and check requests.
Curate meeting preparation materials including compiling grids, researching industry leaders, and curating relevant information across multiple brands.
Coordinate and distribute materials pertaining to Chairman's needs with other FX and *** Entertainment departments; ensure departments have all necessary materials.
Evaluate material (Scripts, Rough Cuts, Outlines, Submissions), including reading scripts and outlines, watching rough cuts, and compiling read and watch submissions for the Chairman's weekend read.
Track upcoming premieres and advise the Chairman's communication with talent.
Update department documents and content tracking portals.
Handle requests for network meetings/parties and gifts for talent.
Manage building services requests and order office supplies and refreshments as needed.
Have a deep, comprehensive understanding of the brands and their current slates.
Must be able to work 5 days a week in the FX office in Century City. The FX office will relocate to Burbank in late 2025.

Basic Qualifications:

3+ years' administrative experience supporting a senior-level executive at a talent agency, production company, studio, or network.
Must thrive in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to follow-through. Must be proactive, dependable, patient, and self-assured.
Due to a high volume of information and material flowing through the department, must be able to manage and disseminate information punctually and accurately.
Excellent communication skills (written and verbal) with all levels of leadership and the ability to effectively liaise with productions, agencies, other *** , etc.
Demonstrate professionalism and the ability to maintain the highest level of confidentiality.
Collaborative working style and strong people skills.
Ability to anticipate the executive's needs and effectively handle frequently changing priorities with a positive and professional demeanor.
Ability to analyze and interpret data sets.
Exceptional skills utilizing Microsoft Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications:

Experience supporting an SVP or above.
Knowledge of Airtable and PIX a plus.

Preferred Education:

Bachelor's degree in film, broadcast, journalism, history, literature, humanities, communications, or equivalent work experience.

The hiring range for this position in Los Angeles, CA is $70,000 to $93,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About FX Networks:

FX, a division of *** Entertainment Television, is a multiplatform brand that develops, produces, commissions and markets original programming for *** and the FX and FXX linear channels in the U.S., and Star+ in Latin America and *** + in all other international territories. The FX brand mark appears above the title across its entire slate of originals. Over the past two decades, FX has been responsible for some the most-critically acclaimed and award-winning shows on television. Some of the brand's current and legacy titles include the dramas American Horror Story, American Crime Story, The Americans, Damages, Fargo, Justified, Nip/Tuck, Pose, Rescue Me, The Shield and Sons of Anarchy; the comedies Archer, Atlanta, *** ter Things, DAVE, It's Always Sunny in Philadelphia, Reservation Dogs and What We Do in the Shadows; and a growing slate of docuseries and documentary films.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with FX Networks, LLC PAY SVC , which is part of a business we call FX Networks .
FX Networks, LLC PAY SVC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
We will consider for employment qualified applicants with criminal histories consistent with applicable law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/17

Executive Assistant

Glendale, CA Details

Full Time

Job Summary:

About the Role & Team

*** Imagineering is the creative force that imagines, designs, and brings to life all *** theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

The Executive Assistant should demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages, and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that's what enables you to become a true partner. In addition to understanding your executive's business needs, you will also need to understand the leadership and workings of *** Parks, Experiences and Products and of related departments across the *** enterprise. As the "face" of your executive within *** , your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

This role will support a Portfolio Executive Producer and a Portfolio Executive Creative Director for the Tokyo *** land Resort projects.

What You Will Do

Manage schedules and coordinate meetings that often necessitate partnering with multiple other executive calendars
Greet guests and assist with special projects relating to guests/visitors
Screen and prioritize all incoming phone calls, mail and/or meeting requests
Create meeting agendas and circulate meeting materials
Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators
Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.

Required Qualifications & Skills

At least 3 years of administrative experience supporting executives in a fast-paced, and constantly changing corporate environment or equivalent experience
Fluency in both Japanese and English languages and demonstrates a strong understanding of the Japanese culture
Strong written and verbal communication and interpersonal skills.
Ability to successfully interact with a wide range of Imagineers, senior executives, vendors and universities
Excellent computer proficiency - expert Outlook user, strong proficiency across Microsoft Office, Zoom, Teams and Slack
Desire and ability to build strong relationships across *** , with peers, executives
Experience supporting a dynamic and fast-paced department or team
Excellent organizational skills and attention to detail with the ability to prioritize work and handle multiple tasks with set deadlines
Experience exercising good judgment and discretion while maintaining confidentiality of information and documents
Flexibility to work overtime as needed in urgent situations

Preferred Qualifications

Experience within *** or experiences supporting executives in an entrepreneurial technology organization
5 years of administrative experience supporting executives
Familiarity with Keynote and/or Microsoft Suite
Experience with SAP and Concur

Education

Required: High school diploma
Preferred: BA/BS or equivalent preferred

The hiring range for this position in Glendale, California is $52,400.00 to $70,200.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Imagineering:

Founded in 1952 as WED Enterprises to design and build the world's first theme park - *** land - *** Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all *** theme parks, resorts, attractions and cruise ships worldwide. Imagineering's unique strength comes from its diverse global team of creative and technical professionals, who build on *** 's legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from "blue sky" concept phase to opening day.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Parks and Resorts U.S., Inc. , which is part of a business we call *** Imagineering .
*** Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/11

Executive Assistant

Glendale, CA Details

Full Time

Job Summary:

About the Role & Team

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Then a Senior Executive Support Professional position in *** Imagineering at *** might be right for you.

Our Senior Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary *** Magic. You'd be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, resourceful people in the field. Join us - apply today!

What You Will Do

The Executive Assistant is responsible for supporting the SVP for Creative Development-Inclusive Strategies for *** Experiences. They must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining complete professionalism and confidentiality. There will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that's what enables you to become a true partner. In addition to understanding your executive's business needs, you will also need to understand the leadership and workings of *** Experiences and of related departments across the *** enterprise. As the "face" of your executive within *** , your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
Prepare expense reports in SAP and ensure they are submitted in a timely manner
Prepare for meetings including setup for large presentations/video conferences with multiple sites
Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives, their support teams and external organizations - your ability to work well with people on all levels is a very important part of your job
Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day's priorities so you can be strategic about how you direct phone calls
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
Handle extremely confidential, sensitive information, remembering that *** is a publicly traded company
Draft letters and emails on behalf of your leader
Provide additional office support such as ordering supplies, and processing purchase orders and approval processes
Coordinate department off-sites and events as needed
Assist with any special projects and other related duties as needed

Required Qualifications & Skills

At least 5 years supporting an executive or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Ability to showcase professionalism and business acumen while working on a high demand desk
Desire to immerse yourself fully and learn all aspects of your executive's business
Ability to multi-task and prioritize work
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Mac, Microsoft Office programs, SAP, Co *** uence, Concur, and ability to work in a Windows and Apple environment
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed
Very strong organizational skills and attention to detail
A calm head and steady hand to deal with the unexpected

Preferred Qualifications

Experience at *** or experience working in a large public corporation
Experience working with Imagineering
Experience with video Teleconferencing (VTC) equipment, Slack, Zoom
Some presentation skills (Power Point, Keynote, Adobe suite)
Good knowledge of current technology trends
Experience in the architecture, design and construction industry

Education

Required: High school diploma
Preferred: BA/BS or equivalent preferred

The hiring range for this position in Glendale, California is $77,100.00 to $95,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Imagineering:

Founded in 1952 as WED Enterprises to design and build the world's first theme park - *** land - *** Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all *** theme parks, resorts, attractions and cruise ships worldwide. Imagineering's unique strength comes from its diverse global team of creative and technical professionals, who build on *** 's legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from "blue sky" concept phase to opening day.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Parks and Resorts U.S., Inc. , which is part of a business we call *** Imagineering .
*** Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/10

Executive Assistant

New York, NY Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

Job Summary:

The Executive Assistant provides key administrative and communications support to the *** President of Corporate Communications, Ad Sales. This role is responsible for day-to-day coordinating of internal and external events for the VP and teams, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within *** Ad Sales to help facilitate fulfillment on departmental needs related to but not limited to marketing, ticketing, sales communications, and purchasing. Additional support can involve ticket allocations, designing/editing sales materials, processing expenses, and IT troubleshooting.

Responsibilities:
Provide overall administrative support for the VP, Corporate Communications, Ad Sales including but not limited to:

Heavy administrative support including maintaining a busy professional calendar and screening/directing phone calls as needed.
Read relevant newspapers and trade journals so you are completely immersed in the mission of the office.
Prepare regular reports & summaries and collaborate on ad hoc projects.
Create multi-city travel itineraries, considering time zones, weather delays, traffic, and fatigue levels.
Coordinate and confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones.
Interface with a wide variety of *** and external contacts on behalf of the executive.
Review executive's schedule to build in time for things like brainstorming/executing and traveling to their next meeting.
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
Handle extremely confidential, sensitive information, remembering that *** is a publicly traded company.
Draft letters and emails on behalf of your leaders.
Manage large purchase orders and vendor contract processing.
Process expense reports, renew memberships & subscriptions, and work on ticket requests for shows.
Act as "casual buyer" for the department.
Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork.
Assist with planning large, high-profile events like premieres, product launches, off-sites as well as smaller-scale gatherings such as ser *** recognition parties and team-building activities as needed.

Partner with all executive support professionals within the segment to ensure smooth, effective & accurate communication to the broader team.
Additional office support and supply management, as needed.

Basic Qualifications:

1+ years of experience supporting senior executives within large, corporate environments.
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
Desire to immerse yourself fully and learn all aspects of your executive's business.
Ability to multi-task and prioritize deadlines/deliverables.
Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Co *** uence, Concur, and working in a Windows environment.
A calm head and steady hand to deal with the unexpected.
"EQ" skills to build bridges, forge alliances, and encourage people to want to work with you.
Complete reliability handling confidential information.
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked.
Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time may be needed.
Very strong organizational skills and extreme attention to detail.
A professional demeanor, positive outlook, and a can-do attitude.

Preferred Qualifications:

2+ years of experience supporting executives in a corporate environment.
Experience working in a highly matrixed environment.

Required Education:

Bachelor's Degree or equivalent work experience.

About *** Advertising:
*** Advertising (DAS) is responsible for advertising sales and integrated marketing for *** 's entertainment and sports offerings through linear, digital, social, and ad-supported streaming businesses. This includes *** , *** , *** Channels Worldwide, *** Digital, *** +, *** and *** +, Freeform, FX, National Geographic, *** , and its eight *** -owned local stations.

About *** Advertising Corporate Communications Team:
The *** Advertising Corporate Communications team oversees communications strategy, operations, and business development for the Advertising division. This team is responsible for charting holistic, multi-platform communications tactics supported by operational research and insights and marketplace strategy capabilities. The group works hand-in-hand with sales, content, and digital leaders - along with the respective communications and business teams across the entire *** portfolio - to drive growth and lead generation across all screens.

The hiring range for this position in New York is $53,600 to $73,700 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About *** Entertainment Television:

*** Entertainment Television is a collection of renowned content brands at *** creating original entertainment and news programming for the company's streaming platforms *** +, *** and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of *** Entertainment, *** , *** Owned Television Stations, *** Branded Television, Freeform, FX, *** Originals, National Geographic Content and Onyx Collective, in addition to *** Television *** , which include 20th Television, 20th Television Animation, *** Signature and *** Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, *** Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, *** Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** , Inc. , which is part of a business we call *** Entertainment Television .
*** , Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/25

Executive Assistant

Bangalore, India Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Executive Assistant- Bangalore

About *** Discovery:

*** Discovery, a premier global *** and entertainment company, offers audiences the world's most differentiated and complete portfolio of content, brands, and franchises across television, film, streaming, and gaming. The new company combines *** *** 's premium entertainment, sports, and news assets with *** Bros Discovery's leading non-fiction and international entertainment and sports businesses.

For more information, please visit www.wbd.com

Meet Our Team:

*** Discovery's DTC organization sits at the intersection of tech, entertainment, and everyday utility. We are continuously leveraging new technology to build immersive and interactive viewing experiences. Our platform covers everything from search, catalog, and video transcoding, to personalization, global subscriptions, and more. We are committed to delivering quality user experiences, ranging from video streaming to applications across connected TV, mobile, web and consoles. As a pure tech organization, we are essential to *** Discovery's continued growth, building world-class products from the ground-up for our iconic brands like *** Max, Discovery Channel, *** , Food Network, HGTV, Eurosport, MotorTrend, and many more.

This Executive Assistant position will support the VP of Engineering within the Streaming Technology organization at *** Brothers Discovery (WBD).

Roles & Responsibilities:

Basic Administrative responsibilities - manage calendar, manage schedules, manage travel, expense reports, ensure team meetings are set up well, work to ensure smooth running of meetings, including the tech details + agenda + pre-read readiness. [eg: scheduling conference rooms, bridge lines, catering, and audio/visual/IT support, handling multiple time zones + office locations].
Coordinate and prepare meeting materials, agendas, notes, handouts, presentation decks, etc. Ensure pre-read material is circulated at least 1 working day prior to meeting. Otherwise cancel.
Day to day management of purchase orders and invoices + working with finance on overall budget management.
Be the exec whisperer - keep pulse of the organizational health & needs and help steer exec's attention to impending needs.
Be a core partner to executive on shaping the culture of the organization, understand business priorities to inform improved time management for the exec, be proactive in planning things like all hands, town halls, offsites, summits, review calendar time spent regularly to ensure meeting times are aligned with exec's business priorities.
Be a force multiplier by driving ideas & visions from executive into action and mobilize needed resources to deliver on them - example, organizing a data partner summit, organizing women in the org regular luncheons, coffee chats or other ways for exec to stay connected with all levels of the organization.
Be a strong team player with other departmental/office assistants.
Function as administrative liaison to group staff, as well as other groups within the CTO department and across WBD
Assist with special projects, events, and provide general office support, as needed.
Have strong writing, communication skills to be able to draft basic org-wide and related communications on behalf of the executive, to help prepare templates for presentations and such.
Other duties as assigned.

What To Bring:

5-7 years administrative/coordination experience
Must be a team player with proven track record of collaborating across multiple teams.
Must have strong program management skills, strong written and verbal communication skills, and understanding of the *** + tech industry to comprehend the org's priorities.
Must be flexible and be able to manage ambiguity.
Positive attitude, sense of humor, and ability to thrive in and create a fun work environment.
Bachelor's degree or equivalent work experience
Must be articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills.
Must have demonstrated experience and competency in providing senior executive administrative assistance or departmental support and coordination.
Must demonstrate confidentiality and flexibility in accepting new and changing responsibilities and be a proactive problem solver.
Strong computer skills, including proficiency in workplace applications (Microsoft Word, Excel, PowerPoint, and Outlook) are required. Should be open to learn and master new computer skills as required.
Must have the legal right to work in India.
Light travel may be required.
Having a passion for DE&I initiatives, interest in finance & budget planning and a strong growth mindset are a plus

What We Offer:

A Great Place to work.
Equal opportunity employer
Fast-track growth opportunities.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/28

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

For 100 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , *** , Marvel *** , Searchlight Pictures, and 20th Century *** . It is also home to *** Theatrical Group, producer of world-class stage shows, as well as *** Music Group.

Position Summary:
The Executive Assistant provides high-quality administrative support to the Co-Chairman of *** Entertainment while working in a dynamic, fast-paced environment. This office has two Executive Assistants that split the duties of the Co-Chairman's office.

Responsibilities:

Manage phone calls and messages
Coordinate and manage the Co-Chairman's calendar, including all meetings, appointments, events, and travel
Prioritize and organize schedules to optimize the Co-Chairman's time
Brief Co-Chairman ahead of all meetings and events
Arrange travel, meetings, and events by developing and maintaining checklists for accuracy
Maintain, organize, and monitor status of all important documents, files, and records
Arrange all travel and logistics, including payments, processing, and confirmation of all reservations
Ensure logistics and preparation for events are provided to the Co-Chairman in a timely and organized manner
Organize, prepare, and submit expense reports
Create presentations and decks as needed
Take notes during meetings and ensure accurate documentation
Liaise with executives, talent, and other assistants internally and externally
Represent the department in a professional manner
Exercise discretion in all interactions
Support departmental projects as needed
Support, collaborate and back-up second executive assistant in all aspects of management and organization of the office of the Co-Chairman

Requirements:

5+ years administrative experience supporting a senior level executive (Agency, Production or Studio environment preferred).
Demonstrated ability to work independently and proactively to solve problems
Ability to manage complex schedules, prioritize tasks and handle multiple responsibilities
Excellent communication skills, both written and verbal
Strong computer literacy and proficiency with office software and tools, including PowerPoint and Excel
Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly
Detail oriented with the ability to work well and maintain professionalism under pressure
Ability to work with confidential information
Positive attitude and the ability to be proactive, resourceful, and flexible
Strong people skills, including the ability to work effectively as part of a team
Applies good instincts and judgement navigating complex situations and environments
Overtime as needed and approved
Must be able to work onsite, 5 days per week

The hiring range for this position in Burbank, CA is $84,500 to $113,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The *** *** :

For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Pictures , which is part of a business we call The *** *** .
*** Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/25

Executive Assistant

New York, NY Details

Full Time

Job Summary:

About the Role & Team

*** Entertainment is a global business segment for *** with the mission of providing consumers around the world access to the content they want most, on the latest platforms, at a time of rapidly evolving consumer habits. Combining the Company's direct-to-consumer streaming services - *** +, *** , and the *** Bundle - alongside *** 's international *** businesses, *** Entertainment aligns cutting-edge technology with world-class content and beloved brands to expand the Company's global footprint and deliver highly-personalized entertainment experiences to diverse consumers around the world!

This position reports to, and provides executive support for the VP Marketing and VP Partnerships. In this role, you are able to tactfully and effectively handle the overall functional and organizational needs for a fast-paced environment. In addition, you should be personable, show a keen attention to detail, have the ability to run the Executives' calendar, multi-task and communicate professionally. The candidate will have excellent knowledge of the day-to-day requirements to be effective in this type of role and demonstrate an ability to effectively accomplish key tasks.

What You Will Do

Every day is different! On any given day you might:

Handle the schedule, calendar and respective departments needs as needed
Interact with internal senior executives and their offices and external partners
Manage and prepare documents including meeting agendas, presentations, and reporting
Occasionally create presentations using Keynote, Google Docs or MS Office Suite
Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Process Travel and Expense (including understanding of company expense policies), build expense reports and reconcile credit card account
Maintain standards of strict confidentiality with respect to all matters and documents
Promote teamwork both internally and externally, working especially well with executives, staff, and external associates
Assist with departmental tasks, including conference room requests, team events, employee recognition efforts, and offsites
Oversee master schedule of partner communications and portfolio status
Provide strong international coordination to ensure alignment across priority projects, industry categories and best practices

Required Qualifications & Skills

Here's what you will need to be successful in the role:

4+ years experience with a high-volume executive
Excellent computer proficiency - Mac & Windows (Microsoft Word, Excel, PowerPoint) and Slack
Outstanding professionalism and collaboration
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
Very comfortable working in fast-paced environments
Detail oriented with the ability to maintain professionalism under pressure
Ability to anticipate needs, be proactive, resourceful and flexible
Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
Strong people skills, including the ability to work effectively with other executives, assistants, and staff

Preferred Qualifications

It would be a plus if you also had these skills:

SAP & Workday experience
Entertainment or marketing experience
Experience creating presentations using Keynote, Good Docs or MS Office Suite
Previous Executive support experience in a digital environment
Experience working with International territories and time zones

Education

Required: High School Diploma
Preferred: Bachelor's Degree

The hiring range for this position in New York is $53,600.00 to $73,700.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The *** *** :

For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Entertainment Operations LLC , which is part of a business we call The *** *** .
*** Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/24

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

Reports to: EVP, Marketing (Searchlight)

Searchlight Pictures is a global specialty film company that develops, produces, finances and acquires motion pictures for both worldwide theatrical and streaming releases. It has its own marketing and distribution operations, and is part of The *** *** , a division of *** .

Founded in 1994 as *** Searchlight Pictures, the company's titles have grossed over $5 billion worldwide, amassing 33 Golden Globe Awards, 62 BAFTA Awards and 51 Academy Awards including five Best Picture winners since 2009: Slumdog Millionaire, 12 Years a Slave, Birdman, The Shape of Water and Nomadland.

The company includes Searchlight Television, which develops and produces series for streaming, network and cable partners.

Responsibilities

Provides comprehensive administrative support to a dynamic EVP, including managing a busy calendar, preparing arrangements & itineraries for all travel, and being available outside standard working hours, including evenings and holidays, to ensure seamless operations.
Provides essential support by assisting with tasks that contribute to time management and overall productivity, while keeping executive on time and on schedule.
Ensures executive is properly prepared with all necessary information before meetings, in a timely manner.
Sends end of day recap of upcoming week's meetings and activities.
Assists in preparing all necessary memos, presentations, research, meeting agendas, etc., as needed.
Keeps film folders up-to-date with latest timelines and press snapshots.
Coordinates department-wide marketing meetings (both internal and with external filmmakers).
Ensures efficient communication flow *** ween the EVP Marketing and all departments including but not limited to publicity and creative advertising, production, acquisitions, and distribution.
Maintains and distributes publicity department master calendar.
Coordinates festival consideration screenings as needed, in addition to other publicity/awards related screenings for staff, select press, and talent.
Troubleshoots IT and electronic issues as they arise.
Tracks publicity breaks in print, online, and broadcast. Should have familiarity with publications, journalists, and press coverage.
Ensures all awards-related invoices are paid in a timely manner, along with managing overall awards consultant budgets and agreements.
Submits monthly expense reports.
Engages with tasks in a thoughtful fashion, proactively anticipating needs.
Solves problems independently.
Keeps Filmmaker, Talent, and internal contacts updated.
Other duties as assigned.

Experience and Required Skills

Bachelor's degree, or equivalent level of experience.
At least 1 year of experience on a busy desk.
Great attention to detail and ability to manage multiple and co *** icting priorities.
Thrives in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
Strong communication, organizational, administrative and follow-through skills.
Must be proficient in operating, using, and troubleshooting iOS systems: Mac, iPhone, iPad. Excellent operational knowledge of Microsoft Office and Outlook is essential.
Enthusiasm for film and television, particularly specialty/arthouse films. Familiarity with the Searchlight brand, films, filmmakers and upcoming announced slate.
Ability to handle confidential information with discretion is of utmost priority.
Capable of engaging with interns, executives, and talent alike with equal respect and professionalism.
Experience supporting a high-level executive in the Entertainment industry. Studio, film, publicity, or agency environment is preferred.

The hiring range for this position in Burbank, California is $63,400.00 to $85,000.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Searchlight Pictures:

Searchlight Pictures is a specialty film company that both finances and acquires motion pictures. It has its own marketing and distribution operations, and the films are distributed internationally by Twentieth Century *** .

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Searchlight Pictures, Inc. , which is part of a business we call Searchlight Pictures .
Searchlight Pictures, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/20

Executive Assistant

Los Angeles, CA Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

This position is responsible for providing administrative support to the EVP of Global Marketing, Strategy & Insights, and the Marketing Research Department, including the heads of Domestic and International Research. In addition, the position will allow for the opportunities to learn about the field of movie marketing and marketing research and strategy, and the opportunity to work on entry level marketing research work.

Working in the Research and Strategy department provides a spectacular understanding of the movie lifecycle from pre-greenlight to release, impacting and shaping both the film itself and how it is marketed. People who have held this position have gone on to hold positions in a wide range of movie marketing disciplines, from Research to Creative Advertising to Publicity, with a few ultimately running marketing departments.

Responsibilities to include, but not limited to:
• Maintains the overall department calendar and that of the Executive *** President, scheduling key meetings for senior department members, specifically the heads of Domestic and International Research
• Schedules meetings with International *** offices, understanding global time zones and organizing meetings and return calls accordingly
• Compiles and maintains folders and documents of relevant materials for meetings and understands the calendar to anticipate what will be needed
• Arranges travel plans and itineraries, for the EVP compiles documents for travel-related meetings
• Composes and prepares confidential correspondence, reports, and other documents such as expense reports for the EVP and VP.
• Performs additional administrative duties such as ordering meals, preparing gate passes to ensure visitors are granted access as needed, maintaining phone logs as needed
• Willing and able to pitch in with basic review of research material, databases and spreadsheets
• Maintains high levels of discretion when dealing with confidential research documents, reports, meetings and expenses
• Assists in the development of deliverables/presentations for various departments within the studio
• Can assist in basic desk research for online inquiries
• Answers and screens phone calls and email, taking action when appropriate and following up as needed

Basic Qualifications:
• Bachelors Degree
• 1+ years of related experience

Additional Qualifications:
• Proficiency with Word, Excel, PowerPoint, and Outlook.

• Familiar with a variety of industry concepts, practices, and procedures
• Has an interest in movies and movie marketing and curiosity about movie research
• Strong multi-tasker with a proven ability to juggle multiple projects at once
• Comfortable with numbers and excel spreadsheets, accurate and detail oriented
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities
• Preferably has previous experience on a high volume desk in the entertainment business

Founded in 1912, *** Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to *** 's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, *** Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. *** Pictures controls a collection of some of the most powerful brands in filmed entertainment, including *** Pictures, *** Animation, and *** Players. PPC operations also include *** Home Entertainment, *** Pictures International, *** Licensing Inc., and *** Studio Group. *** Pictures is a subsidiary of *** , which connects with billions of people worldwide through its global brands including *** , *** , *** Network, *** , *** , *** and streaming ser *** *** +.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 60,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

***

*** is an equal opportunity employer (EOE) including disability/vet.

At *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Los Angeles

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/19

Executive Assistant

Los Angeles, CA Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

Job summary

This position will be responsible for providing administrative support for the Executive *** President of Creative Affairs.

Responsibilities to include, but not limited to:

Manage supervisor's calendar and schedule appointments
Screen and respond to incoming calls and correspondence
Coordinate heavy travel schedules for staff and talent
Process all travel and departmental expenses
Distribute mail and maintain office supplies
Perform clerical duties such as filing, typing, and copying documents
Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
Act as custodian of corporate documents and records
Compose and prepare confidential correspondence, reports, and other documents
Create and maintain database and spreadsheet files
Arrange travel plans and itineraries, compile documents for travel-related meetings, and accompany supervisor when requested
Act as direct liaison with filmmakers
Read and assess creative materials - script, books, movies - in the context of a motion picture studio's development and production areas

Qualifications/skills

Basic qualifications:

Bachelor's degree preferred
Minimum 2 years experience supporting an executive

Desired skills:

Entertainment experience
Experience supporting executive within legal department
Proficient with Outlook, Excel, PowerPoint and internet software
Good oral and written communication skills
Good organizational and project coordination skills
Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
Good attention to detail and follow-through skills
Demonstrate good judgment and the ability to deal with confidential and sensitive issues
Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine, fax machine, 10-key calculator and etc.

Eligibility requirements:

Submit a resume/CV online to be considered
Be willing to submit to a background check
Have unrestricted work authorization to work in the United States

Founded in 1912, *** Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to *** 's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, *** Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. *** Pictures controls a collection of some of the most powerful brands in filmed entertainment, including *** Pictures, *** Animation, and *** Players. PPC operations also include *** Home Entertainment, *** Pictures International, *** Licensing Inc., and *** Studio Group. *** Pictures is a subsidiary of *** , which connects with billions of people worldwide through its global brands including *** , *** , *** Network, *** , *** , *** and streaming ser *** *** +.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 58,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

***

*** is an equal opportunity employer (EOE) including disability/vet.

At *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Los Angeles

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/19

Executive Assistant

Los Angeles, CA Details

Full Time

This position is responsible for providing support to the Creative Advertising Team.

Responsibilities to include, but not limited to:

Process and track billing and file expense reports
Manage Executive's calendar and schedule/coordinate meetings and appointments
Screen and respond to incoming calls and correspondence
Prepare agendas, notices, minutes, presentation materials and resolutions for meetings as required
MPAA submissions
Correspond with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.
Prepare continuities of AV Materials
Organize Print and AV Materials and help manage digital asset system
Track and log distribution of materials (i.e. Filmmaker routing, internal routing)
Support print creative team with photoshoots - budgets, schedules, etc
Perform administrative duties such as filing, typing, ordering supplies and copying documents

Qualifications/Skills

Basic qualifications:

1+ year of related experience
Tech Savvy and familiar with Apple systems and basic AV equipment
Very organized and detail oriented; able to manage multiple high priorities and proactively anticipate/manage time efficiently
Ability to multitask and deliver under tight deadlines with a calm manner
Highly Proficient with MS software including Outlook, Word, Excel, and PowerPoint
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, filmmakers, and senior management

Desired Skills:

Bachelor's Degree preferred
Experience in the entertainment industry, ideally in marketing; candidate should have a strong passion for creative advertising and movies
Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising
Good relationship building skills
Excellent organizational skills and attention to detail
Ability to prioritize and meet deadlines
Self-motivated

Founded in 1912, *** Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to *** 's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, *** Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. *** Pictures controls a collection of some of the most powerful brands in filmed entertainment, including *** Pictures, *** Animation, and *** Players. PPC operations also include *** Home Entertainment, *** Pictures International, *** Licensing Inc., and *** Studio Group. *** Pictures is a subsidiary of *** , which connects with billions of people worldwide through its global brands including *** , *** , *** Network, *** , *** , *** and streaming ser *** *** +.

ADDITIONAL INFORMATION

Hiring Salary Range: $47,000.00 - 53,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

***

*** is an equal opportunity employer (EOE) including disability/vet.

At *** , the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. *** is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [Please reply using Staff Me Up]. Only messages left for this purpose will be returned.

Nearest Major Market: Los Angeles

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/19

Secretary Iv/Executive Assistant, Studio Global Publicity

Burbank, CA Details

Full Time

Job Summary:

About the Role & Team

It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The *** *** . Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.

Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are *** , live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you'll have the opportunity to join a team that's beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with *** is the opportunity you've been looking for.

The *** *** Global Publicity Team is in search of an enthusiastic and efficient Assistant to provide support to the VP of Publicity. The ideal candidate should have a strong passion for the entertainment industry and a thorough understanding of the PR landscape.

What You Will Do

Calendar Management for VP: coordinate travel, long-term planning, manage day-to-day meetings
Handle meeting coordination details including logistics, preparation, invitations, agendas and other materials
Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating handouts
Field heavy volume of phone calls daily and maintain accurate phone log for VP
Screen and flag important incoming emails to appropriate team members
Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
Book and manage screenings for press, talent reps and other publicity-related events
Handle VP mail and FedEx requests, orders supplies/materials and process invoices (when necessary)
Point person for budget building and monitoring (junkets, tours, press events, etc.)
Work with Procurement and Finance to process invoices and manage daily hires
Assist with booking both domestic and international travel for talent and filmmakers, including private jet requests
Oversee event transportation and logistics for campaigns (premieres, junkets, press events, etc.)
Maintain team and film related distribution lists and general office documents
Create and maintain team documents as requested

Required Qualifications & Skills

At least 1 year of administrative experience supporting at the Director/ *** President level
Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when VP is out of the office
Proactively anticipate needs of VP and manage office time efficiently
Ability to maintain an efficient office, files, database, and information
Ability to multitask and deliver under tight deadlines with a calm, professional manner
Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
Proven competency in general administrative skills including answering the phone, filing, etc.
Excellent typing and spelling skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
Technologically savvy
Strong people skills, including the ability to work effectively as part of a team.
Ability to be flexible with work schedule. Overtime and weekends required.
Team player with an easy-going manner to handle varied personalities, responsibilities, and assignments
Positive attitude, be proactive, resourceful and flexible
Maintain standards of strict confidentiality with respect to all matters and documents

The hiring range for this position in Burbank, CA is $52,400 - $70,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The *** *** :

For over 95 years, The *** *** has been the foundation on which *** was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The *** *** encompasses a collection of respected film *** , including *** , *** Animation *** , *** Animation *** , Marvel *** , *** , 20th Century *** , and Searchlight Pictures. It is also home to *** Theatrical Productions, producer of world-class stage shows.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** Entertainment Operations LLC , which is part of a business we call The *** *** .
*** Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. *** champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/26

Administrative Assistant

Los Angeles, CA Details

Full Time

*** is one of the world's leading entertainment services with 278 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Role

*** is one of the world's leading entertainment services with over 270 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Team
Our growing global Consumer Products team brings our members' favorite stories to real life through products and experiences. The team is responsible for overseeing the business and creative execution across merchandise creation, product development, licensee relationships, publishing, marketing, as well as a global division focused on live experiences.

We are searching for an administrative assistant who is passionate about *** and entertainment to support the leaders of our US/Canada/Australia and New Zealand team.

- Licensing - Developing the product plans and managing the partners that help bring our IPs to life through various product categories (toys, apparel, food & beverage, beauty, etc.)
- Retailing - Managing relationships with a wide variety of retail channels (mass, specialty, department stores, e-commerce, and more) where our products are sold, including our very own *** .shop
- Marketing - promoting our products and retail programs across *** owned/earned channels as well as paid marketing

The Role
We are looking for someone who is exceptionally detail-oriented, proactive, self-motivated, and collaborative. The pace of the team is demanding and thus the role requires flexibility, quick-thinking, and a growth mindset. We encourage curiosity and an eagerness to learn. The ideal candidate will also demonstrate passion for entertainment, *** and marketing.

Responsibilities include, but are not limited to:

Proactive management of calendars for the leader and their team, including scheduling internal and external meetings
Book, manage, and coordinate logistics for team meetings, events, and offsite
Coordinating travel arrangements on a regular basis
Processing expense reports in a timely manner
Creating presentations and documents using Google Suite
Sitting in on meetings and taking notes
Assisting with team projects as needed

Qualifications:

5+ years of experience in an Administrative Assistant or Executive Assistant capacity
Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
Strong written and verbal communication skills
Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily *** ween tasks
Displays professionalism in communication with internal and external partners
Responsive and able to work flexibly across East Coast/West Coast time zones
Ability to be discrete and maintain confidential information
Strong judgment and ability to make decisions quickly
Strong attention to detail at all times
Team-player who operates in a fast-paced, team-oriented setting
Able to stay calm under pressure and work on short deadlinesPrior experience in *** , marketing and/or entertainment is ideal

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000- $240,000.

*** provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are im *** tely entitled to flexible time off. See more detail about our Benefits here.

*** is a unique culture and environment. Learn more here.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Job is open for no less than 20 days and will be removed when the position is filled.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/26

Executive Asssistant, Production Tax

Los Angeles, CA Details

Full Time

Provide direct administrative support to the VP, of Production Tax as well as general administrative support to the extended Production Tax team
Proactively manage expense reporting and maintain the calendar for the VP of Production Tax, and their direct reports
Schedule internal and external meetings, liaise with film commissions, policymakers and outside ser *** providers to calendar meetings, schedule events, and coordinate travel (domestic and international)
Create presentations, workbooks, and documents using Google Workspace and Microsoft Word/Excel
Manage and assist with team projects and events (inc facilitation) as needed
Plan and execute team/stakeholder offsites and events (large and small)

Qualifications

5+ years of experience managing multiple executive calendars
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Excellent writing and editing skills
Strong interpersonal and communication skills with a high attention to detail
Responsive and able to work flexibly across multiple time zones
Able to stay calm under pressure and work on short deadlines
Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily *** ween tasks
Independent worker, with strong judgment and the ability to make decisions quickly
Ability to coordinate with global teams and successfully operate within a multicultural international environment
The ideal candidate will think practically and be solution-oriented with a demonstrated ability to be discrete and maintain confidential information
The ability to work effectively, collaboratively, and cross-functionally is a must
Experience with production tax and incentive matters, or general film/TV studio experience a plus but not required

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000 - $240,000. *** provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are im *** tely entitled to flexible time off. See more details about our Benefits here. *** is a unique culture and environment. Learn more here.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Job is open for no less than 20 days and will be removed when the position is filled.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/26

Administrative Assistant

Los Gatos, CA Details

Full Time

Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings and conference room space both internally and externally, and booking various events
Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
Process expense reports
Assist with onboarding new hire tasks for this team
Display professionalism in communication with internal and external partners
Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, maintaining org charts, spreadsheets, etc.

Qualifications:

5+ years as an Executive/Administrative Assistant
Prior experience supporting executives is preferred
Event organization experience
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Team-player who operates in a fast-paced team-oriented setting

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/26

Administrative Assistant

Tokyo, Japan Details

Full Time

Scheduling meetings, internally and externally across different regions and time zones
Maintaining calendars for team members, including booking and confirming meetings
Coordinate travel arrangements (domestic and international)
Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
Manage various internal events and off-sites for the team
Heavy communication internally and externally
Proactively prioritize and handle multiple tasks and requests in a timely manner
Be a liaison *** ween the different teams and functions
Creating presentations and documents using PowerPoint and Google Apps in English and Japanese
Maintain flexibility and openness to take on additional projects as necessary or assigned

Qualifications

Strong verbal and written communication skills in both English and Japanese is required
10+ years as an executive or administrative assistant with experience supporting multiple leaders
Experience consolidating and entering data into tools (e.g. Spreadsheets, Airtable, etc.)
Team-player who operates in a fast-paced team-oriented setting
Experience with planning for team meetings and offsites, including vendor and invoice management
Ability to be discrete and maintain confidential information
Ability to handle urgent requests and tasks in a timely manner when needed
Experience providing interpretation and translation support when needed
Proficiency in Microsoft Word, Excel, PowerPoint, and Google Apps
Passion and interest in the entertainment industry

*** Japan will not accept unsolicited resumes or applications from recruitment agencies, and we will not be responsible for any related fees. Please do not forward resumes to our career page or employees.

We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military ser *** status or disability status.

*** *** ••

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/26

Administrative Assistant

Singapore, Singapore Details

Full Time

*** is one of the world's leading entertainment services with 278 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Role
*** is one of the world's leading streaming entertainment services with members across 190 countries enjoying TV series, documentaries, feature films, and mobile games across a wide variety of genres and languages. Members can play, pause, and resume watching as they want, anytime, anywhere, and can change their plans at any time. In Consumer Insights, we are big believers in the power of the member voice when it comes to creating and promoting content that excites audiences of all ages around the world. We strive to bring that voice to as many business decisions as possible through innovative research techniques that explore members' underlying needs, tastes, and evolving attitudes toward entertainment. We are seeking an experienced Administrative Assistant to support our Regional Groups within Consumer Insights. The role will be responsible for handling a heavy volume of organizing meetings, calendars, and travel. This position is based in Singapore, will support two Consumer Insights Directors, and will report to our centralized Business Operations & Communications pod. The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment, respond quickly to changes, and be able to navigate multiple global time zones! Someone who is curious demonstrates significant initiative and inherently exercises good judgment will be most successful both in the role and at *** . Specific responsibilities include, but are not limited to:

Maintain complex calendars of two Director-level executives in the Consumer Insights team, including scheduling meetings both internally and externally
Support a heterogeneous team with team members working across multiple time zones: While the concentration of work will be based in Singapore, there will be consistent support of colleagues based in London and/or Amsterdam as well. We expect this European support to be conducted mostly asynchronously and therefore requires an individual to proactively think ahead and manage time differences to stay in lockstep
Coordinate complex travel arrangements (eg. hotels, cars, flights, Visas), both domestically and internationally
Execute on special projects and ad hoc requests as needed (e.g. org charts, Google Group audits, etc.)
Act as primary point of contact for our EMEA offices & APAC offices space planning partners.
Serve as liaison as directed for Directors (e.g. deliveries, visitor information, meeting support, etc.)
Collaborate with other assistants across multiple departments and within Consumer Insights
Assist with organizing team offsites and events
Process expense reports

Qualifications:

5+ Years as an executive or administrative assistant working with high-level executives in highly matrix international organizations
Previous experience working across multiple global time zones
Strong written and verbal communication skills and the ability to multitask
Proficiency in Google Suite, including Gmail, Google Calendar, Google Meet, Google Docs, Google Groups
Experience with Workday (nice to have)
Passion for entertainment and/or consumer insights is a big plus

What kind of colleague do we want to work with at *** ?

Someone who naturally aligns with our culture, not only capable of thriving in it, but also can help us keep it coherent and ever expanding
A selfless, resourceful professional who will naturally go beyond required tasks to get great work done
Someone eager to learn, keen on receiving and providing feedback regularly, inspired by the continuous flux of change that defines our business segment and work philosophy
Someone who is capable of handling confidential info - personal or business related - with the utmost discretion
Someone who is naturally proactive and seizes opportunities to create impact without always being asked to do so
Someone who is able to work with a diverse set of personalities and business cultures (as there is a fair amount of coordination with partners who work outside of *** )
Someone who loves entertainment and is capable of infusing this passion into what he/she does everyday

We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military ser *** status or disability status.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

7/25

Sales Research Assistant

Mount Pleasant, SC Details

Full Time

7/24

Sales Assistant

New York, NY Details

Full Time

7/24

Employee Experience Coordinator

Chicago, IL Details

Full Time

Why ICrossing

For over 20 years, iCrossing has been partnering with the world's largest B2B and B2C brands to provide connected marketing & technology solutions that transform brand experiences and marketing strategies into superior business outcomes. Our human centric approach evolves customer experience, employee experience, and user experience across digital and physical channels powered by data and intelligent creative.

We believe our biggest asset is our combination of different backgrounds, cultures, and disciplines that come together to form iCrossing community. What we do starts with our people.

We are part of the *** Corporation, the world's leading *** , entertainment, and content company, which gives us access to the most valuable data and insights, talent and audiences.

About this job

The Employee Experience Coordinator is the primary point of contact to the iCrossing Chicago office. You are an energetic team member who enjoys being part of a community and handling a wide range of administrative and executive support-related tasks. You are able to work independently with little supervision. You are well organized, flexible, and enjoys the challenges of collaborating with a community of people that excels on creating highly engaging employee experiences. This role provides exceptional customer ser *** and top-notch administrative support while managing all aspects of the office experience.

To foster collaboration and engagement, this role is required to be in-office two days a week (Tuesdays and Wednesdays) and may vary week to week with additional days in office to support events/meetings.

What You'll Do

Primary point of contact to greet all employees and visitors, ensuring a positive and professional first impression and providing access to the office.
Provide proactive administrative support to assigned department leaders, i.e. calendar and expense management.
Co-lead for the iCrossing community team, ensuring you are creating an engaging employee experience through various events and activities that foster community and maximize participation.
Prepare for meetings as needed in the Chicago office including conference room setup, arranging for meals, and special equipment or materials, i.e.
Onboard new hires in the Chicago office with a warm welcome to the iCrossing community, office tour, and current office information.
Responsible for all general office facility management including but not limited to appearance of office, conference rooms, and maintaining office equipment.
Collaborate closely with building maintenance teams to ensure office is well maintained and general office space and equipment repairs are handled on a timely basis.
Coordinate and set-up of desk and equipment for new hires in partnership with local Chicago leadership for new hire desk assignment. Assist with equipment return as needed.
Create and distribute office key fobs to iCrossing employees.
Accurate weekly update of RTO Master tracker in a timely manner.
Update seating chart on a timely basis (hires, departures)
Order office snacks while staying within budget.
Distribute office mail as needed and ensure invoices are forwarded to finance (AP) for processing.
Collaborate to help different departments with ad-hoc projects as needed.

Who You Are

Proven experience as an administrative assistant with dual office coordination duties.
Ability to handle multiple tasks and prioritize effectively.
You have a hospitality mindset and always incorporate it into your day-to-day.
Must be dependable and show strong problem-solving abilities on tasks assigned.
You create and maintain collaborative partnerships with others.
You have a wicked attention to detail with emphasis on quality.
You are a DIYer who doesn't mind fixing things as needed (coffee machine, printer etc.)
You have a strong sense of urgency.
You have flexibility with your schedule to help when project/ leadership teams need assistance.

Our Mission & Values

The iCrossing mission is to Transform Experiences. The "we" is implied, but never taken for granted. This mission impacts the way we work, the way we think, the way we treat one another, and the way we evolve into what we want to be. We operate as a community of humans, and we can adapt and evolve because we are guided by values not rules. Our core values map back to our vision.

Be Kind: lead with compassion. What you truly know about someone's life is very little.

Lead with Candor: know the line. Is what you say true, good, and useful?

We Before Me: lead for others. The sum is always going to be greater than the parts.

We evolve clients for a human-centric future - creating a *** ter world for everyone.

Benefits

iCrossing offers a range of employee benefits including generous PTO, 11 paid holidays, 401k + company match, full medical/dental/vision coverage, FSA & HSA options, family leave, commuter benefits, and more.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

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