Receptionist Production Jobs

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Exclusive Jobs

5/8

Receptionist (Office Coordinator)

Los Angeles, CA Details

TV

Starts Jun 14

Full Time

Job Requirements: Must be local to location or willing to work as a local.
Additional Requirements:
- Are you good with technology?
- Are you a self-starter?

We are seeking an experienced Office Coordinator/Receptionist to support the administrative operations of a top reality television production company. The ideal candidate should be driven, have industry knowledge, and have an understanding of technology and operations. We are looking for a self-starter and someone unafraid to take ownership of tasks. The position would be working directly under the Director of Operations.

Responsibilities:
- Present a professional, welcoming first contact to all clients, vendors, staff, visitors, etc. – by phone, in person, and email.
- Handling all incoming calls for the office
- Responsible for maintenance of common spaces for appearance and functionality
- Responsible for managing supplies, general maintenance of building, and working with operational vendors
- Coordinate and prioritize runs, duties, and responsibilities of production assistant
- Working with in house development and production teams to assist where needed
- Help with onboarding of new show staff and employees
- General office duties, including filing, copying, tracking, logging, and processing mail; reserving conference rooms and equipment as needed
- Provide support for IT department: help monitor staff needs and assist staff with problem-solving
- Ability to multitask; work with limited supervision; adapt to changing priorities and emergency situations; take the initiative using excellent judgment; work in a fast-paced environment; maintain confidential and sensitive information, and prioritize work to meet specific deadlines required.

Skills/Traits:
Knowledge in Office 365, Google Workplace, strong computer skills, able to work independently and interdependently, welcoming, Proficient in PC OS and Mac OS

5/3

Executive Assistant

New York, NY Details

Corporate

Starts May 24

Full Time

Job Requirements: Must be local to location or willing to work as a local.
Additional Requirements:
- Do you have a car and a valid driver's license?

Emmy nominated, fast-growing, greater NYC-based production company, BSTV Entertainment, is seeking someone to serve as the executive assistant for a very busy executive producer. Start date June 1st 2021 or sooner. Candidate must be willing and is expected to work in-office every day.

Duties will include:
-Manage company calendar and executive’s calendar (including business and personal)
-Answer phones/general receptionist work including mail distro
-Coordinate and confirm all meetings, often bi-coastal
-Act as the liaison between executive producers, development and multiple different show teams
-Communicate with external agencies such as networks, agents, and talent
-Manage expenses and arranging travel
-Easily adaptable to changing work environments i.e. In the office, in the studio, in the field, working from home if necessary
-Manage company website and social media pages
-Assist Office Manager with daily needs, such as craft services, general supply restocking, and various employee events (Holiday Parties, Birthdays, Anniversaries)
-Holiday gift procurement, distribution, and record-keeping
-Manage Parking Lot. Liaise with the landlord when violations occur.
-Attend, moderate and note-take at Development Meetings and for calls, as needed
-Compile and create agendas for company meetings, management meetings, and others as needed
-Assist Development Department as needed, in particular with creating pitches (ranging from one-pagers to pitch decks)

Desired Qualifications:
-MUST HAVE A CAR & VALID DRIVERS LICENSE and be comfortable driving.
-Excellent written and personal communication skills
-Must be punctual, personable and professional
-Results-driven individual who is able to work at a fast pace
-Self-starter who needs little direction to complete tasks
-Ability to fit into a fun and highly creative environment while still completing all work.
-Team player with an energetic personality
-Knowledge of & interest in social media is a must

GRD1

5/3

Executive Assistant

Los Angeles, CA Details

Corporate

Starts May 17

Full Time

Job Requirements: Must be local to location or willing to work as a local.

We are seeking a highly motivated individual to take on the role of assistant at our talent management company. Candidate should have strong written and verbal communication skills, and be organized and efficient. This person should be interested in working in the entertainment industry and handle the day to day tasks with discretion as he/she will work with high profile clients. As an executive assistant he/she will be working to help organize and create materials for clients, liaison with agencies, brands and production companies. Responsibilities include but are not limited to: overseeing calendars, organizing calls and meetings, and helping in the production of projects. Looking for someone who can work 5 days per week and occasional weekends/evenings with prior notice. Los Angeles based; Prior experience at agencies/management companies preferred.

Typical responsibilities of the job include:
* answering telephone calls
* maintaining schedules / calendars
* arranging appointments and organizing meetings
* running errands
* ability to do simple video editing in Final Cut or similar editing software
* using a variety of software packages including google slides, sheets and docs
* booking transport and accommodation
* preparing letters, presentations and reports
* create and manage company social media presence
* Ability to outline and manage and service brand deals and events
* Deep knowledge of social media and various digital platforms including YouTube, Facebook, Instagram, Twitch, TikTok etc

5/2

Executive Assistant

Los Angeles, CA Details

ABC

TV

Starts May 10

For 11 Month(s)

4/28

Executive Assistant

Culver City, CA Details

Corporate

TV

Starts May 10

Full Time

4/22

Assistant

Los Angeles, CA Details

Corporate

Starts May 10

For 18 Month(s)

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4/7

Receptionist

Jackson, MS Details

Full Time

16****, The *** Owned *** Affiliate in Jackson, MS, has an opening for a Receptionist to serve as administrative support to the station as well as provide assistance to other departments as needed. This individual will provide support by performing various tasks that contribute to the daily operations of the department. The Receptionist will serve visitors by greeting, welcoming, and directing them appropriately; notifying company personnel of visitor arrivals; maintaining security, clerical duties and operating the Cisco telecommunications switc *** ard.

Job Responsibilities:

Welcomes visitors by greeting them in person or on the telephone; answering and/or referring inquiries.
Provides information to viewers in a professional manner.
Directs visitors and maintains the employee and department directories; giving instructions.
Maintains security by following procedures; monitoring guest logbook; issuing visitor badges.
Maintains safe and clean reception area.
Coordinate program titling for rating services
Maintains continuity among departments by documenting and communicating actions.
Contributes to team effort by accomplishing related results as needed.
Orders and maintains general office supplies.
Coordinates the pick-up and delivery of express mail services and USPS mail.
Assist Business Office with Accounts Payable

Experience Requirements:

Previous Customer Ser *** or Receptionist experience preferred
Related military experience will be consi dered

Qualifications Requirements:

Excellent Communication Skills - whether in person or on the telephone.
Customer Focus - professionalism in handling client inquires/requests.
Organization Skills - ability to handle pressure and multiple tasks.
Prefer familiarity with the Cisco switc *** ard console.
Microsoft Office and general computer skills.

Education:

High School Diploma or General Equivalency Diploma
Some College, preferred

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/8

Receptionist, Studio Operations (brooklyn)

New York, NY Details

Full Time

We are seeking a Receptionist to join our growing Production Facilities Management and Operations team. This position will be housed in Brooklyn, New York. The position will be responsible for managing high-volume of requests from clients and productions and overseeing the daily office operations.

The Opportunity

Fueled by the broad appeal of being able to instantly enjoy unlimited movies and TV shows, *** is the world's leading Internet television network with over 200+ million members in over 190 countries. With this international expansion and a growing slate of International Original productions, it's a great time to join *** .

The Role

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication.

Responsibilities

Welcome visitors in a warm and friendly manner
Manage, track and direct incoming calls
Manage lobby coffee/water services
Maintain a safe and tidy reception area and all common lobby areas at all times
Operate standard office equipment on a regular basis, including a copy machine, and a computer
Order, inventory and stock office supplies
Coordinates the pick-up and delivery of express mail services and USPS mail.
Take inventory of supplies and restock as needed
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Orders all meals and snacks for Brooklyn Ops team
Contributes to team effort by accomplishing related results as needed
Support Production onboarding as needed
Responsible for creating and executing employee team building activities
Reports to East Coast Manager
Other tasks as assigned

Qualifications

3+ years experience in entertainment-specific campus operational and facilities management. Candidates will likely be in a Admin/Coordinator role level outside of *** .
Team player with an ability to oversee projects in a fast-paced environment
Self-starter with ability to prioritize and respond accordingly
Great communicator who can build strong working relationships with vendors, and internal and external partners
Ability to be discreet and handle confidential information
Proficiency in Google Suite: Google Docs, Sheets, Gmail, Gdrive, MS Word, Excel. AirTable a plus
Willingness to continue learning to ensure understanding of current production process and equipment and *** .
Strong written and verbal communication skills
Willingness to take educated risks and think out of the box

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/25

Receptionist/Admin Assistant

Greenville, SC Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

Job Title
Receptionist/Admin Assistant

Job Description

I. Job Summary | Major goals and objectives.

****, a *** Corporation TV station, is recruiting for a receptionist/admin assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. The receptionist answers the main phone line for the television station and is the first person most customers, viewers and vendors encounter whether they are visiting or calling ****-TV. Customer ser *** skills are of the utmost importance in this position. The receptionist must be able to answer questions that viewers have regarding network programming, **** local programming, etc. or direct the callers to the appropriate person that will have the answer. This position will reconcile program logs using Wide Orbit traffic system. The receptionist is also responsible for processing, sorting, and distributing all incoming and outgoing mail and packages (via the United States Postal Office, Federal Express, and UPS). Position maintains a visitor log to assist with station security and safety policies. The receptionist also assists the Director of Human Resources and Accounting accounts payable coding. The receptionist also assists the News Director with compliance training reminders, expense reports and ordering food. The receptionist also maintains the office supply inventory and does all online ordering of office supplies for the television station and reconciles the monthly statement. This position interacts with all departments in the television station and assists as back-up for various administrative duties on special projects as time permits.

II. Essential Job Functions

Weight % Accountabilities, Actions and Expected Measurable Results

50 Answer all incoming calls to the main phone line, answer viewer and client questions, and greet station guests. Provide exceptional customer ser *** to viewers, callers, guests, internal employees and the community at large. Greet incoming show guests and clients. Contact appropriate employee for escort. Process incoming and outgoing mail and packages. Provide initial security screening to the building by controlling remote access to station doors.

10 Reconcile daily program logs using Wide Orbit traffic system.

10 Scan and code invoices through accounts payable system. Deposit checks through bank check scanner.

10 Assist Director of HR and Accounting with FCC job summary logs, bank deposit, and accounts payable processing. Order office supplies, maintain and reconcile office supply inventories and statements.

10 Assist News Director with expense reports, compliance training reminders, purchasing supplies and ordering food.

5 Collect appropriate signatures and paperwork from contest winners.

5 Act as back-up for various administrative duties for various departments on special projects.

III. Minimum Qualifications and Job Requirements | All must be met to be considered.

Education:

High School graduate or equivalent.

Experience:

Minimum 2 years experience as a receptionist or equivalent customer ser *** position preferred.

Specific Knowledge, Skills and Abilities:

Knowledge of multi-line phone system, postage meter, Microsoft office, and general accounting procedures. Must possess very strong internal and external customer ser *** skills and able to juggle multiple projects at once. Must be professional and comfortable dealing with all types of personalities and demeanors. Organized, calm demeanor necessary to survive in this position.

% Travel Required (Approximate) : 5% limited to local travel only

It is the policy of *** to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, *** will provide reasonable accommodations for qualified individuals with disabilities.

*** participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: ***

#LMG#

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

2/27

Receptionist/Pa Live Assistant

Barre, PA Details

Full Time

4/24

Sales Assistant

Mobile, AL Details

Full Time

**** News 5, a dominant Nexstar *** affiliate located in the beautiful Gulf Coast, seeks a Receptionist/Sales Assistant at the Mobile location. The Receptionist/Sales Assistant works with an established Sales Department and is the voice of the station for all outside callers.

Essential Duties & Responsibilities:

Greets and provides customer ser *** to visitors
Answers and routes telephone calls
Takes phone messages for other personnel
Accepts packages from couriers and prepares packages for shipment
Performs clerical functions for front desk and Sales Department
Assist Sales Department with order entry
Performs other duties as assigned

Requirements & Skills :

High School Diploma.
Minimum one year's experience in clerical support or administrative assistance, preferable in the sales or *** fields
Fluency in English
Excellent communication skills, both oral and written
Valid driver's license with an acceptable driving record.
Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment.

Physical Demands & Work Environment :

The Receptionist/Sales Assistant must be able to sit, reach, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions. The Receptionist/Sales Assistant must be able to lift, set up and operate equipment or items weighing up to 25 pounds.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/22

Sales Coordinator

Seattle, WA Details

Full Time

Join the #1 *** affiliate group in the country! **** 5 TV, **** TV, and king5.com are part of *** . We are dedicated in providing first-class journalism that makes a difference in our community and creative marketing solutions that drive results for clients. Our reputation has been built on dedication to our mission both journalistically and in ser *** to the community we live in - our people are passionately involved.

**** 5 is looking for a highly enthusiastic, self-motivated Sales Coordinator. If you are a detail-oriented, creative thinker who thrives in a fast-paced, team environment, the **** 5 Sales Department wants to talk with you. Due to the current conditions with COVID-19, this position will start as a remote/work-from-home role that will transition to an in-office position when it is safe to do so.

Responsibilities:

Work with local plus national Account Executives in sales fulfillment by entering and processing broadcast and digital orders.
Interact with direct advertisers and agencies with specific responsibilities around the account maintenance and top-notch customer service
Create and maintain account profiles and new advertiser/agency requests, process invoices and co-op scripts as needed
Accurate data and order entry with ability to calculate campaign instructions effectively
Pull contracts, posts and other reports in a timely manner
Regular tracking of campaign and audience delivery
Collaborate with Account Managers on management of pre-emptions; preparing make-good packages and resolving scheduling co *** icts.
Assist Account Executives and Sales Managers with presentations, data analysis and special projects as they arise
Provide backup support to National Sales Team, Receptionist and Integrated Copy Desk

Requirements:

College degree with minimum one-year *** sales experience preferred
Ability to work in an extremely fast-paced, high pressured environment to meet strict deadlines
Solid time management, proficient computer (Microsoft Office) and strong oral and written communications skills
Superior organizational skills - must be able to manage multiple priorities with confidence
Ability to focus, communicate and manage time in a remote work environment as needed
Strong math and analytical skills: attention to detail, streamline, analyze, and present data to assist with management reporting
Ability to quickly learn new programs and software - Wide Orbit Experience is a plus
Secure wi-fi/high-speed-internet access required

About ***

*** Inc. (NYSE: *** ) is an innovative *** company that serves the greater good of our communities. Across platforms, *** tells empowering stories, conducts impactful investigations and delivers innovative marketing solutions. With 64 television stations in 51 U.S. markets, *** is the largest owner of top 4 network affiliates in the top 25 markets among independent station groups, reaching approximately 39 percent of all television households nationwide. *** also owns leading multicast networks True Crime Network and Quest. *** Marketing Solutions (TMS) offers innovative solutions to help businesses reach consumers across television, digital and over-the-top (OTT) platforms, including Premion, *** 's OTT advertising service. For more information, visit [ Link removed ] - URL blocked - click to apply .

*** Inc. is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We encourage and consider all qualified candidates regardless of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, enrollment in college or vocational school, political affiliation, veteran status or genetic information.

Recommended Skills

Scheduling

Attention To Detail

Coordinating

Creativity

Self Motivation

Analytical

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

12/21

Sales Assistant

Oklahoma City, OK Details

Full Time

****-TV in Oklahoma City is now interviewing candidates for a National Sales Assistant. Excellent telephone, email and verbal communication and problem-solving skills required. Applicant must show enthusiasm, work initiative, and possess strong organizational and computer skills, including MS Office. Accuracy and ability to interact with clients and rep firm in a professional manner is essential. Learning database and industry software is required. This is a great opportunity in a successful, vibrant organization for someone who is able to maintain a high level of accuracy and remain calm under pressure. This career opportunity is a great way to become an important part of a highly respected TV station and begin a career with *** and an industry-leading television station group.

Job Responsibilities:

Assist National Sales Manager in day-to-day duties.
Enter and maintain all national orders including electronic transfer and maintenance of all *** Line/WO Central orders to WideOrbit.
Provide account management assistance, including weekly pre-emption reports and rate card schedules.
Daily management of pre-empted and displaced spots; problem solving with NSM and national sales reps across the country and in a timely fashion.
Assist in the development of sales proposals, advertising packages and client presentations.
Communicate with *** traffic department regarding order entry, spot placement and formatting.
Fulfill customer ser *** requests such as log times, weekly posting analysis, etc.
Coordinate Paid Program sales and handle traffic of paid programs weekly.
Research billing discrepancies and reconcile credit memos as required.
Share in assisting the Local sales team.
Maintain national political public files, as well as updates to FCC political website.
Maintain organized filing systems.
Interact with co-workers, clients and public in a professional manner on the phone, in email, and in person.
Fill in as needed at the receptionist desk or with the Digital / Traffic teams.
Develop a thorough understanding of Nielsen ratings, One Domain, Kantar and other research tools. Coordinate with Research Director on updating of materials.
Prior administrative experience is preferred.
Strong verbal and written communication skills are essential.
Must be highly-focused, organized, and detail oriented.
Consistently meet daily and weekly deadlines in a challenging and dynamic environment.
Work cooperatively with managers, co-workers and clients to deliver a high-level of service.
Capable of learning new systems and software promptly and thoroughly.
Must take pride in work, respond to instruction well, thrive in a fast-paced environment, and perform at a consistently high level.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

12/14

Administrative Assistant

Shanghai, China Details

Full Time

Job Summary:

Be responsible for team assistant ser *** and clerical support, including typing, filing of reports and correspond on a day-to-day basis .

Responsibilities:

Provide general administrative and clerical support including emailing, mailing, scanning, printing and copying to management.
Maintain electronic and hard copy filing system.
Perform data entry and scan documents.
Assist in resolving any administrative problems.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Schedule and coordinate meetings, appointments and travel arrangements for Managers.
Maintain office supplies for department.
Handle all travel and accommodation arrangements.
Process Travel & Expense claim.
Maintain appreciate interpersonal relationships with cast members and peers.

Basic Qualifications:

1-2 years' experience in administration work
Bachelor degree, preferably in a related field
Computer: Extremely proficient in Microsoft Office applications
Communication: Fluent in both English and Chinese (native). High English proficiency in both speaking and writing.
Excellent ability to gather and analyze statistical data and generate reports.
Profound database management skills.
Remarkable ability to communicate effectively, both orally and in writing.
Complete knowledge of supplies, office equipment and services ordering and inventory control.
Excellent ability to solve problems.
In-depth receptionist skills.
Deep ability to compile information and prepare reports.
Excellent coordinating skills.
Immense ability to schedule appointments and maintain calendars.
Profound ability to transcribe and record meeting minutes.
Remarkable word processing and data entry skills.
Excellent ability to make administrative/procedural decisions and judgments.
Strong ability to compose and edit already written materials.

Additional Information:

Keyword: SHDRprofessional
postingchannel:wechat

About Shanghai *** Resort:

Shanghai *** Resort, the first *** resort in Mainland China, is a place where friends and families can escape together to a whole new world of fantasy, imagination, creativity and adventure. The resort is home to the Shanghai *** land theme park; two themed hotels; *** town, a large shopping, dining and entertainment district; a Broadway-style theatre; Wishing Star Park and other outdoor recreation areas. Shanghai *** Resort Cast Members provide world-class ser *** to guests, and the resort brings classic *** stories and characters to life with authentic cultural touches and themes tailored specifically for the people of China. Shanghai *** Resort offers something for everyone - thrilling adventures, lush gardens where guests can relax together and enriching interactive experiences.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Shanghai International Theme Park Company Limited , which is part of a business segment we call Shanghai *** Resort .
Specific benefits vary *** ween different roles and may be adjusted according to company policy. Shanghai *** Resort does not charge a fee to submit job applications and has not authorized any individual or company to charge to do so. Please always check our official channels or platforms for the most relevant recruitment information.
It is the policy of the Company to provide equal opportunity for all employees and candidates for employment without regard to race, religion, color, sex, family status, sexual orientation, national origin, age, marital status, covered veteran status, intellectual or physical disability, pregnancy, nationality/ethnicity, migrant worker status, carrier of infectious diseases status, or any other category of persons to the extent provided by law. The "Equal Employment Opportunity" in this policy extends, but is not limited, to recruitment and employment, promotion, demotion, transfer, layoff/ termination, rate of pay, and other forms of compensation, education, and training.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

10/9

Sales Assistant

Harrisonburg, VA Details

Full Time

*** Television supports local community interests by providing quality television broadcasting and exceptional ser *** in each market we serve. *** owns and/or operates television stations and leading digital properties in 93 television markets including the first or second highest rated television station in 85 markets. We are an unmatched broadcast pioneer that keeps getting bigger and *** ter.

We constantly strive for excellence. Through upgrading to the latest technology and seeking new ways to stay on top in our markets, we focus on training and development of the best and brightest employees in the business.

About ****:

**** is located in Harrisonburg, Virginia situated in the Shenandoah Valley. We have been consistently honored for our journalism. Our team produces nearly 30 hours of local news each week. We strive to bring our viewers the best content on all platforms. Harrisonburg is a thriving community located two hours from Washington, D.C. and Richmond. We are the area's *** , *** and *** affiliates. We also operate a 24/7 weather channel.

Job Summary:

****-TV is looking for an executive assistant to do high-level work for the sales manager and team. We need someone who is detail-oriented, highly accurate, comfortable with multi-tasking and good with people. Must be good with numbers and spreadsheets. Proficiency with PowerPoint, Excel and Word is a must. Duties will include, but are not limited to: order entry, online research, report generation, development of sales materials. This position also involves receptionist duties, including answering the phone and door and welcoming guests. A good driving record is required. **** is an EOE and participates in the E-verify program. **** is a drug-free workplace. To apply today, go to www. *** .tv/applynow and search for **** positions.

General Responsibilities:

- Order Entry
- Online Research
- Report Generation
- Development of Sales Materials
- Receptionist duties, including answering door and phones
- Other duties as required

Requirements

- Proficiency with Office Suite (Excel, Word, Powerpoint)
- Must be detail-oriented, accurate and good with numbers
- Must be good with people
- A good driving record is required

Additional Info

Please apply online at ***

*** Television provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, *** Television complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

*** Television expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of *** 's employees to perform their job duties may result in discipline up to and including discharge.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

9/14

Sales Assistant

Dothan, AL Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

About *** Television:

*** Television supports local community interests by providing quality television broadcasting and exceptional ser *** in each market we serve. *** Television owns and/or operates television stations and leading digital properties in 93 television markets, including the number-one-rated television station in 68 markets and the first or second-highest-rated television station in 87 markets. *** 's television stations cover approximately 24 percent of US television households and broadcast approximately 400 separate programming streams, including nearly 150 affiliates of the *** / *** / *** / *** networks.

We constantly strive for excellence. Through upgrading to the latest technology and seeking new ways to stay on top in our markets, we focus on training and development of the best and brightest employees in the business.

About ****:

1 rated news station is looking for a Administrative Sales Assistant. **** covers news in Alabama, Florida, and Georgia. Our primary DMA is Southeast Alabama. **** ( *** ) is the established market leader in Dothan. We also have **** ( *** ) GTVY (****4.2 MeTV MyNet) and ETVY(**** 4.3 CW). We are less than 2 hours from Panama City Beach and Destin on the Gulf Coast.
Job Summary:

****-TV ( *** for Dothan and the Gulf Coast) is looking for a great Sales Administrative Assistant who is a team player and ready to hit the ground running.

Job Summary:

Assist General Sales Manager as well as our sales team with various aspects of their jobs to ensure sales goals are exceeded. The ideal candidate has the ability to multitask and work with strong personalities.

Responsibilities include, but are not limited to:

• Assist with entering contracts
• Assist with collections and maintaining accounts receivable
• Compile informative and accurate reports in a timely manner
• Traffic Recon
• Manage inventory including preempts and make goods
• Backup receptionist
• A/R contact for local sales staff

Requirements

A minimum of three years experience in an office environment. High school diploma; two years of college in an applicable field of study useful to this position; Proficiency in Word, Excel, and PowerPoint; Computer and internet literacy; Customer ser *** and or sales support experience is a definite advantage. Broadcast/ *** experience; basic knowledge of accounts receivable; Experience with Wide Orbit Traffic a plus.

If interested you can apply online at ***

Additional Info

*** Television provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, *** Television complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

*** Television expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of *** Television's employees to perform their job duties may result in discipline up to and including discharge.

*** TELEVISION, INC. PARTICIPATES IN E-VERIFY.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/8

Administrative Assistant

Amsterdam, Netherlands Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

*** 's business in EMEA is growing rapidly, and in order to support the growth of the business in EMEA we have been expanding our Talent team. With that, we're seeking an Amsterdam based Administrative Assistant to support some of our Talent Directors.

The successful candidate will be seasoned, self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with an unwavering attention to detail at all times. A high level of organization and interest in working across multiple areas of the business is a must. This is a medium-sized team that is growing quickly, so we need someone who can not only be great in their day to day work, but can identify opportunities to make the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgement will be most successful both in the role and at *** .

Specific responsibilities include, but are not limited to:

Maintain calendars for multiple Talent leaders including booking and confirming large cross-functional meetings across multiple time zones.
Manage and coordinate various internal events/off-sites and training initiatives including managing the flow of incoming and outgoing material.
Coordinate travel arrangements, both domestically and internationally.
Administrative duties around processing travel and expense reports.
Heavy communication internally and externally.
Working closely with the wider EMEA talent team based in the EMEA region
Building strong working relationships with peers and teams in Amsterdam, EMEA and US

Qualifications:

At least 5 years of working experience as an executive or personal assistant supporting multiple executives
Previous experience working in an international environment is a plus
Experience working with HR teams is a plus
Team-player who operates in a fast-paced team-oriented setting.
Strong written and verbal communication skills and the ability to multitask
Ability to be discrete and maintain confidential information.
Understanding of how to prioritize and respond accordingly.
Proficiency in Google Mail & Apps is preferred but not required
Strong interest in our business is necessary

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/7

Executive Assistant

Burbank, CA Details

Full Time

Interacts with internal staff, cross-divisional partners, external vendors, and guests in person or on the telephone. Coordinates messages, requests, questions, and inquiries, maintaining full executive confidentiality.
Maintains executive appointment schedule and facilitates department activities by planning and scheduling meetings, teleconferences, travel, and drive-on requests as needed.
Processes expense reports, purchase orders, invoicing, and SAP requirements; confirms payment on all department expenditures.
Prepares digital and physical meeting documents, including agendas, reports, and presentations.
Maintains and secures new office equipment, including computers, phones, printers, and supplies.
Contributes to and supports the overall team effort by carrying out additional duties as assigned.

The Essentials

3+ years of administrative office experience required. Executive experience a plus.
Previous experience in digital *** , marketing, and/or entertainment fields preferred.
Bachelor's degree or equivalent work experience is required.
Excellent written and verbal communication skills.
Strong interpersonal skills, maturity, and a keen sense of judgment.
Ability to work effectively with executives, internal staff, cross-divisional partners, external vendors, and guests.
Impeccable organization, logistic, and project coordination skills with a proven track record of managing a workflow, meeting tight deadlines, and maintaining a high volume of work.
Must be able to maintain executive and project confidentiality.
Exceptional proficiency with Microsoft Office suite (Word, Excel, and PowerPoint).
Experience with WebEx, Keynote, Adobe Photoshop and Adobe Acrobat preferred.
Familiarity with SAP systems, expense report generation, and invoice processing a plus.
Familiarity with the basic principles of digital *** and/or marketing.
Familiarity with the comic book and entertainment industry.
Flexibility to respond to off-hours business needs.

Management has the right to add or change duties and job requirements at any time.

But Wait, There's More!
The Perks

• Exclusive *** *** events and advance screenings
• Paid time off every year to volunteer for eligible employees
• Access to well-being tools, resources, and freebies
• Access to in-house learning and development resources
• Part of the *** *** family of powerhouse brands

*** *** , LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/7

Executive Assistant

Burbank, CA Details

Full Time

*** *** is a leading *** and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: *** , *** Max, *** , *** , *** , *** , *** , *** , *** , *** , *** , *** *** and others.

*** has been entertaining audiences for more than 90 years through the world's most-loved characters and franchises. *** employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team.

The Job

DCE Creative Group LLC seeks an Executive Assistant II for the Executive department.

The Executive Assistant II performs administrative duties for the Senior *** President, General Manager including managing phones, making meeting and travel arrangements, preparing documents and expense reports, processing invoices, and guest relations.

The Daily

Interacts with internal staff, cross-divisional partners, external vendors, and guests in person or on the telephone. Coordinates messages, requests, questions, and inquiries, maintaining full executive confidentiality.
Maintains executive appointment schedule and facilitates department activities by planning and scheduling meetings, teleconferences, travel, and drive-on requests as needed.
Processes expense reports, purchase orders, invoicing, and SAP requirements; confirms payment on all department expenditures.
Prepares digital and physical meeting documents, including agendas, reports, and presentations.
Maintains and secures new office equipment, including computers, phones, printers, and supplies.
Contributes to and supports the overall team effort by carrying out additional duties as assigned.

The Essentials

3+ years of administrative office experience required. Executive experience a plus.
Previous experience in digital *** , marketing, and/or entertainment fields preferred.
Bachelor's degree or equivalent work experience is required.
Excellent written and verbal communication skills.
Strong interpersonal skills, maturity, and a keen sense of judgment.
Ability to work effectively with executives, internal staff, cross-divisional partners, external vendors, and guests.
Impeccable organization, logistic, and project coordination skills with a proven track record of managing a workflow, meeting tight deadlines, and maintaining a high volume of work.
Must be able to maintain executive and project confidentiality.
Exceptional proficiency with Microsoft Office suite (Word, Excel, and PowerPoint).
Experience with WebEx, Keynote, Adobe Photoshop and Adobe Acrobat preferred.
Familiarity with SAP systems, expense report generation, and invoice processing a plus.
Familiarity with the basic principles of digital *** and/or marketing.
Familiarity with the comic book and entertainment industry.
Flexibility to respond to off-hours business needs.

Management has the right to add or change duties and job requirements at any time.

The Perks

• Exclusive *** *** events and advance screenings
• Paid time off every year to volunteer for eligible employees
• Access to well-being tools, resources, and freebies
• Access to in-house learning and development resources
• Part of the *** *** family of powerhouse brands

*** *** , LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/7

Administrative Assistant

Burbank, CA Details

Full Time

Job Summary:

The Talent Relations and Special Events Assistant provides administrative support to the VP - Talent Relations and Special Events, plays a support role on the broader *** Television *** publicity team, and is responsible for assisting in all of its events and talent relations efforts.

Responsibilities:

Phone coverage, invoice processing, vendor paperwork management, and building/maintaining trackers, databases, guest lists, and calendars
Maintain talent database including management contacts, cast information, talent birthdays, home addresses and track start of production dates, series wrap dates, and milestone dates
Assist with talent gifting and premium items including gift research, gift selection, order placement, wrapping, and shipping of gifts for talent and producers for awards, production milestones, birthday gifting, and holidays.
Assist in fulfilling talent requests for tickets/ *** VIP visits
Requires interfacing with talent and their representatives on behalf of the company and handling confidential and sensitive information
Make recommendations, and assist in planning talent dinners, tastemaker screenings, and FYC events; support larger events including premieres, after-parties and festival/conventions
Create invitations for studio produced events

Basic Qualifications:

Minimum of one 1 year related industry experience is mandatory particularly in talent-facing roles and with event planning
Requires a professional interest in talent relations, event planning, and the television industry
Exceptional taste and ability to predict trends in luxury gifting
Strong knowledge of luxury items and ability to forge partnerships with retailers and vendors
Proven ability to maintain confidentiality, stay calm under pressure, interface with high-profile talent, and work efficiently in a fast-paced environment
Must have basic knowledge of entertainment publicity, talent and related business contacts (agents, managers, publicists, *** outlets, etc.)
Demonstrated and polished written and verbal communication skills
Must possess a positive & can-do attitude, be a be a self-starter, able to multi-task, and prioritize in a fast paced work environment
Impeccable attention to detail
Requires excellent computer, design and organizational skills. Must be Outlook, Excel, and G-Suite proficient. Photoshop skills a plus.
Must be able to work some nights and weekends as needed to assist with events

Required Education

Bachelor's degree or equivalent work experience

About General Entertainment Content:

The General Entertainment Content group creates original entertainment and news content for the Company's streaming platforms and its cable and broadcast networks.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** . , which is part of a business segment we call General Entertainment Content .
*** . is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/7

Executive Assistant

Burbank, CA Details

Full Time

Job Summary:

*** and *** 's Content team is seeking an Executive Assistant who will be an exceptional addition to our growing team. As an Assistant, you will materially impact the productivity and efficiency of the Content team. The ideal candidate is a detail-oriented individual capable of consistently achieving results in a fast-paced and constantly changing environment. If you are someone who thrives on organization amidst chaos, then this is a great role for you!

Responsibilities:

This position will be managing a busy and complex calendar, managing call sheets, making travel arrangements, processing expense reports, liaising *** ween departments, taking meeting minutes, tracking action items, and coordinating events for our team members.

Basic Qualifications:

Minimum 3 years of administrative assistance experience supporting a Senior level Executive
Past experience at an agency, network, or studio
Proven skills at building and maintaining business relationships, multi-tasking, and being graceful under pressure.
A "can-do" attitude, nothing is too large or too small
Excellent verbal and written communication skills
Solid project and vendor management skills with the ability to source vendors, gather bids, evaluate options, and manage to high ser *** levels
Experience with managing complex calendars, travel arrangements and professional meetings/events.
Strong technical proficiency in all Microsoft applications (Word, PowerPoint, Excel, and Outlook) as well as information systems (i.e. Workday)

Preferred Qualifications:

High judgment and professional demeanor in all situations
Tenacity, common sense, and resourcefulness
Meticulous organizational skills and careful prioritizing throughout the day
Particularly strong communication and skills of persuasion
Passion for the details and ability to change course as needed
Capable of anticipating needs and staying ahead of any hurdles/issues that arise
A sense of urgency and accountability for the work
A highly collaborative and positive attitude - a sense of humor always helps as well!

Required Education

Bachelor's degree or equivalent work experience

About General Entertainment Content:

The General Entertainment Content group creates original entertainment and news content for the Company's streaming platforms and its cable and broadcast networks.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise with the following business segments: *** networks, parks and resorts, studio entertainment, consumer products and interactive *** . From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** , Inc. , which is part of a business segment we call General Entertainment Content .
*** , Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. *** fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/6

Executive Assistant

Burbank, CA Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

Company Overview
*** *** is a leading *** and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: *** , *** Max, *** , *** , *** , *** , *** , *** , *** , *** , *** , *** *** and others. *** is one of the most respected and innovative entertainment brands in the world, serving iconic, award-winning programming to 140 million subscribers globally. A subsidiary of *** *** , *** is the world's most successful pay TV ser *** with an extensive array of programming that includes some of the most notable titles to be on television, including drama series Succession ® , Watchmen ® , Westworld ® , Big Little Lies ® , Game of Thrones ® , The Sopranos ® , Band of Brothers ® and The Wire ® , as well as comedy series Barry ® , Insecure ® and Sex and the City ® . *** is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. *** offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.

Opportunity Overview

*** Max is the future of entertainment and storytelling.

*** *** 's streaming entertainment offering, *** Max launched in May 2020 and is the culmination of some of the most innovative new technology and greatest creative talent in the industry. Anchored by the entire *** service, arguably the greatest brand in television, *** Max also features fan favorites from the *** *** library including *** , *** , DC, *** , *** , *** , *** , *** *** , *** , *** , Crunchyroll, Rooster Teeth, Looney Tunes, and more. *** Max is home to key third-party library acquisitions such as Friends, South Park and Doctor Who. Along with more than 50 exclusive Originals in its first year, from the likes of groundbreaking creative talent such as J.J. Abrams, Ridley Scott, Jordan Peele, Steven Soderbergh, Michael Mann, Mindy Kaling, Reese Witherspoon, Anna Kendrick, Greg Berlanti, Melissa McCarthy, Robert Zemeckis and other visionaries. Find out more information at *** Max.com.

The Job

We are looking for an experienced Executive Assistant to join our team to support the *** President along with the organization. The ideal candidate will have strong communication, coordination, collaboration, and prioritization skills to facilitate daily operation of this exciting new effort.

The Daily

Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to:
- - Scheduling meetings.
  - Making domestic/international travel arrangements.
  - Handling catering and event requests.
  - Answering phones and responding to caller questions.
  - Filing, faxing, and copying sensitive documents both physical and digital.
  - Expense reports and invoice processing.
Coordinate and prioritize VP networking, including strong interpersonal communication skills to outwardly represent team and culture
Responsible for providing set-up support and help for new staff; including arranging office furniture, phone, IT, computer, supplies, ID cards, etc.
Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote.
Adherence to sensitive timelines, deadlines, and confidential materials.
Build and maintain excellent relationships with key cross-divisional personnel and external partners.
Seek opportunities and make suggestions to improve internal processes.

The Essentials

Minimum 5+ years of prior administrative work experience
Bachelor's degree a plus
A resourceful and professional individual willing to work flexible hours, including overtime if and when necessary
Excellent writing skills along with report and letter formats knowledge
The ability to pay close attention to detail, organize and schedule work effectively, work efficiently under time constraints in a fast-paced environment and be able to handle multiple tasks
Must be a proactive team player
Strong organization and communication (written and verbal) skills
Excellent interpersonal and customer ser *** skills

The Nice to Haves

Experience with Concur, Clarity, Ariba, Co *** uence, Jira, and Asana

The Perks

Exclusive *** *** events and advance screenings
Paid time off every year to volunteer
Access to well-being tools, resources, and freebies
Access to in-house learning and development resources
Part of the *** *** family of powerhouse brands

*** *** is a leading *** and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: *** , *** Now, *** Max, *** , *** , *** , *** , *** , *** , *** , *** , *** , *** *** and others.

*** *** , LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

*** *** , LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/6

Executive Assistant

Saint Louis, MO Details

Full Time

****-TV in St. Louis, MO is seeking a dynamic Executive Assistant who will use independent judgment and discretion to provide executive administrative support to ****'s Executive staff. The ideal candidate is experienced in handling a wide range of executive support tasks with the ability to work independently and proactively with a positive demeanor.

Responsibilities:

•Excellent organizational and communicational skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic, confidentiality and attention to detail.

•Must be proactive and demonstrate consistent follow-through, judgment, time management, prioritization, and possess the ability to work under pressure and meet deadlines.

•Responsible for coordinating calendars, scheduling meetings, composing correspondence, receiving and routing messages, answering inquiries, processing e-mail, arranging travel and reconciling expenses.

•Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, company executives and outside companies.

•Triage incoming email from viewers on a timely basis. Coordinate messaging with appropriate manager. Manage incoming mail, including time sensitive documents such as subpoenas.

•Assists in the preparation of presentations, meetings, and conferences, including coordinating facilities, telecommunication and equipment needs as required. Graphic design experience is a plus.

•Assist with special reports and special projects as required.

•Assist recruiting with scheduling interviews, I-9 administration and employee contracts.

•Manage calendars for GM and director of content as requested.

•Assist with additional administrative duties as necessary.

The candidate also has the ability to work well in supporting a dynamic and fast-paced organization and managing multiple tasks and co *** icting priorities proactively, with accuracy, flexibility and attention to detail. The position requires a high level of discretion and strict confidentiality of company proprietary information.

Requirements:

College degree (or equivalent) plus minimum of 3 years' experience providing executive level administrative support
Exceptional written and verbal communication skills
Excellent organization skills, ability to work on multiple projects and track multiple deadlines with little follow-up
Demonstrated ability to organize daily workload by priorities
In-depth understanding and mastery of the entire MS Office suite, with ability to learn new software, systems and technologies
Excellent interpersonal skills, self-starter needing little supervision, demonstrating consistent follow-through, judgment and time management skills
Proactive approach to problem solving with strong decision-making skills.
"Whatever it takes" attitude
Interest in local news a plus.

Recommended Skills

Attention To Detail

Coordinating

Hardworking And Dedicated

Self Motivation

Stress Management

Decision Making

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/6

Administrative Assistant

New York, NY Details

Full Time

Job Requirements: Must be local to location or willing to work as a local.

Administrative Assistant - Sony Entertainment Television India

Sony Entertainment Television India is seeking an Administrative Assistant.

The primary purpose is to provide daily administrative support to the Senior *** President, International Business - Head of Americas.

Daily duties include answering phones, general typing, creating and maintaining filing system, making appointments and keeping a calendar, creating and processing expense reports and making travel/entertainment arrangements.

Additional duties include coordinating with producersfor scheduling locally produced content, updating subscriber numbers, assisting on event planning, day to day banking and liaising with the Finance team for allocation of incoming receipts to customer accounts, follow-up on client/agency payments, checking & processing supplier invoices and creating vendor purchase orders.

Skill In:

• Excellent computer skills; specifically Word, Excel and PowerPoint

• Strong communication, interpersonal and organizational skills

• Must be able to proactively troubleshoot

• Must be detail oriented and organized to perform efficiently

Ability To:

• Identify work priorities and requirements up-front and make timely decisions

• Demonstrate the ability to work with all levels of management

• Demonstrate initiative, professionalism and confidentiality

1 -2 years related experience preferred

BA preferred

*** Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

* *** - NY - New York City

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/6

Administrative Assistant

Stockholm, Sweden Details

Full Time

We are seeking an Administrative Assistant to support the Production Management team based out of Stockholm. This position would manage a very busy department, supporting an executive and the team by handling a heavy volume of emails, organizing calendars and meetings with external partners, creating and maintaining shared documents/presentations, maintaining vendor/crew relations and providing overall support.

The Role

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough, resourceful, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication. The role will be focused on supporting a team that oversees shows that are produced throughout the Nordics with local talent and producers.

Specific responsibilities include, but are not limited to:

Assist Production team with assessing production paperwork and data and managing project meeting calendars
Maintain, update, and champion the use of our internal systems to track and manage show asset and paperwork delivery to *** .
Processing expense reports in a timely manner.
Foster clear and concise communication among all necessary parties.
Gathering, tracking, and entering various production related data among multiple platforms.
Working collaboratively with admins within the larger production management team and across different internal teams.
Update Production Management "best practices" and refine production guidelines, training others to use *** tools and understand our workflow.
Serve as a bridge *** ween productions and internal *** teams to ensure both sides receive pertinent updates in a timely manner.
Any other duties as necessary to support the productions and the department.

Qualifications:

At least 3 years as a Coordinator or Assistant supporting a Head of Production, Line Producer (or similar).
Extensive previous experience working in production on set or in the production office.
Ability to handle a very active team supporting numerous simultaneous productions.
Flexibility to respond after hours for important, timely or urgent matters.
Collaborative team-player who operates in a fast paced team-oriented setting.
Strong written and verbal communication skills and the ability to multitask a high volume of tasks.
Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as, being overall tech savvy. Knowledge of Movie Magic Budgeting software is a plus.
Proficiency in multiple languages, an advantage.
Ability to be discreet and handle confidential information.
Understanding of how to prioritize and respond accordingly.
Willingness to continue learning to ensure understanding of current production process and equipment.
Willingness to take educated risks and think out of the box.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

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