Cynthia Fary

Manage LA office handling phones, maintaining kitchen and office supplies and said budget. Facilitate all company events, coordinate with offices in Seattle, Boston, NY, Irvine. Handle all onboarding and coordinate/schedule interviews with potential employees. Facilitate travel for executives, maintain and update all project management PTO and hours using Mavenlink. Reconcile company credit cards using Concur. Handle all building issues from office repairs to client and vendor access. I9 verification for parent company (Advantage Marketing Solutions).

Head up operations at LA office. Liaise with New York office on all facilitation of paperwork and finances (invoicing, credit card reconciliation, etc.). Coordinate with NY on HR and legal matters. Work with real estate brokers on any potential office moves/lease dealings. Plan and facilitate all company outings and events. Facilitate all client meetings. Maintain kitchen, office supplies, building issues, vendor relationships, budgets.

Manage office of 60+ employees and freelancers within two companies and coordinate with third sister company. Answer phones, maintain kitchen, office supplies. Handle building issues, alarm systems, employee paperwork, building security, supervise 3-4 production assistants, coordinate wardrobe and props for photo shoots as well as purchase/billing for all shoots and stock photography using filemaker. Maintain all props and wardrobe in off site storage unit. Reconcile AMEX statement for all prop, photo and contest purchases. Update and write copy for both companies’ websites and social media pages, facilitate design contest entries for Key Art Awards and other like competitions. Coordinate all company meals, parties and the annual company ski trip.