Stacy Guan

Performed production coordinator duties including vendor paperwork, equipment rentals, call sheets, creating production calendars, creating purchase orders, location scout, timecards, supporting HoP with bidding jobs, reviewing budgets, assisting in-house producers and EPs, etc.

Maintain day-to-day office operations including, purchase & re-stock office supplies and crafty each week, maintain relationship with all office vendors, track budget expenses, manage work space of freelancers, manage all shipments and out-going mail, coordinate events in the gallery space connected to production office, assist Executive Producers / Creative Directors / Executive Director on a daily basis as needed, etc. Other production-related duties include: organize and compile wrap books, reconcile cc expenses/receipts, review and proofread treatments with designers, book hotel/airfare for crew as needed, manage hard drives for all wrapped jobs, book equipment rentals for shoots, schedule client/production conference calls+meetings, manage edit bays in the office, IT support as needed, etc.

Assisted the Producer with booking production vendors, creating call sheets, booking flights for crew, creating POs, organizing/compiling wrap book, etc.

Direct support to the Producer/PM in arranging craft services, managing PAs, client services, scheduling/organizing Prepro meeting, assuring all paperwork was filled out by crew - including timecards, Health & Safety forms, NDA's, etc.

Worked directly with director, AD and client on creative development of the music video concept. Director point of contact for all vendors and managed entire production - booked cast, crew, and location. Managed PA's on set, organized catering/crafty, assisted in wardrobe, and performed all administrative duties and paperwork around the production.

Booked crew flights and hotels, coordinated hard drive shipments, edit sessions, and assisted Producer with administrative duties, schedule production meetings, order EQ rentals, etc. Directed by Adam Bhala Lough, this documentary was an official selection in Sundance Film Festival 2017 in the U.S. Docs category.

Assisted PM and Producer on set as needed, went on EQ runs, set up crafty, etc.

Assist Production Managers and Producers with runs, Receptionist / Executive Assistant substitute during absences, manage all drive-on's, administrative duties in the office, rolling calls, distributing mail among departments, restocking crafty, organizing supplies, assist EP's prep contestants back stage, etc.