Administrative Assistant Production Jobs

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Exclusive Jobs

4/23

Production Secretary

Nashville, TN Details

Film (Feature-length)

Starts Jun 01

For 4 Week(s)

3/12

Assistant (SUMMER/FALL EMPLOYMENT FOR VISUAL ARTISTS)

Rockport, ME Details

Film (Feature-length)

Starts Jun 09

Full Time

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5/3

Administrative Assistant

Culver City, CA Details

Full Time

Job Requirements: Must be local to location (or willing to work as a local).

We are seeking an Administrative Assistant to provide support to the Production Services & Studio Operations group. This is a dynamic role that provides direct support to the SVP of Production Services with day to day administrative tasks.

Responsibilities

Assist on projects that require office and administrative work (PowerPoint, CBAs, competitive research and analysis)
Provide departmental support through in-person, client, and backlot meetings, in addition to phone/ misc support for the studio
Primary point of contact for department requests regarding Ariba, Fiori or other studio systems, showing ability to process AP requests, following up on payments and onboarding for contingent workers
Writes memos and communication to clients as needed, providing excellent customer service
Maintains client database, current client lists, accurate files, reports, records, and spreadsheets
Light marketing work including working with graphic designer, placing sponsorships, and ordering client/promotional gifts (annual, sourcing, list creation, distribution lists)
Provide department support by booking/billing conference room rentals, filing paperwork, creating templates across the department, maintaining client list
Create, file and monitor agreements for upcoming clients while processing deposit checks, COI's and maintaining expiration date calendar/initiate renewals as needed
Set up clients in studio systems using e-templates
Utilizes templates for activity reports and calendars, creating and distributing communications
Assist and field incoming client requests that require prompt attention, interface with clients, input work order to union trade departments and follow through
Understands basics for billing and schedule functions
Receive and review request PO's under direction of Executive Director, creating and processing billings for monthly billings while providing data for inquiries, reconciliation, audits & budget variances

Qualifications

1-3 years experience as an administrative assistant
Work onsite 5 days (9am-6pm)
Strong computer skills (Microsoft Word, Excel, Outlook and Powerpoint )

Exceptional organizational and interpersonal skills
Must be detail-oriented
Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Must be able to meet deadlines
Must be flexible - an ability to work well in an environment where needs and priorities are subject to much revision
Common sense, dependability, discretion and attention to detail are required
Must be a self-starter with a team-player attitude
Excellent communication skills - written and oral (must have a professional and courteous demeanor)

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Administrative Assistant

Culver City, CA Details

Full Time

*** Television *** (SPTS) is one of the industry's leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger *** Television (SPT) division. SPT is a *** Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation.

We are looking for an assistant to support two Business Affair execs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities

Provide organizational and administrative support to two VP s
Preparing and researching deal memos
Roll calls and manage phone sheet . Also provide phone coverage for other executives within the department when needed
Heavy schedule/calendar management
Coordinate all internal and external meetings and calls (across multiple time zones)
Collect and prepare information/documents for all meetings and conferences
Generate monthly expense reports
Manage and track executive approval flow
Maintain departmental contact database
Assist in drafting letters, agreements, abstracts, and memorandum
Copying, filing, organization of paperwork
Note taking on calls and during meetings, as needed
Keep track of necessary office supplies and order updates
Assist in various projects as they arise such as, organizing departmental events, gifts, etc.
Assist visiting executives, as needed
Other projects /assignment as required

Qualificaitons

Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required ; Filemaker , Adobe, Keynote preferred
Strong internet research skills using various search engines, databases, and social *** platforms
Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
Exceptional organizational and follow through skills
Ability to multi-task and prioritize with attention to detail
Ability to independently solve problems
A self-starter with a team player attitude
Take responsibility for and ownership of tasks
At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

Minimum of 1 - 2 years administrative experience
Entertainment industry experience preferred (specifically television, film, or animation)
Education: B.A., B.S., or equivalent experience preferred

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Administrative Assistant

Culver City, CA Details

Full Time

*** Television *** (SPTS) is one of the industry's leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger *** Television (SPT) division. SPT is a *** Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation.

We are looking for an assistant to join our drama development team, supporting two execs . The ideal candidate will be a proactive communicator who can a nticipate the needs of the executives to keep the department on track.

Responsibilities

Provide organizational and administrative support to thedepartmentexecs, anticipating needs of the executive(s) and always being two stepsahead
Coordinate travel, visas, schedules and other travel logistics
Generate travel and expensereports
Schedule/Calendar/Phone management; keep execs onschedule
Create and maintain globalcontacts
Read scripts, review dailies, summarize notes from development meetings/calls
Invoice tracking & processing
Create and update presentations, letters, and other forms of management reports andcommunications
Manage calendar and activities (Setting meetings, Call list, etc.)
Internet research
Special projects as required

Qualifications

Strong computer skills (Excel, Word, PowerPoint, Internet savvy)
Attention to detail andaccuracy
Strong written and verbal presentation skills
Superb organizational and time management skills
Proactive and thorough in their approach
Takes responsibility and ownership fortasks
Can work independently to achieve goals and has a positiveattitude
Has a global perspective and appreciation forcultural differences
Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communicationsskills
Able to multi-task and work well withothers
Discretion and integrity
At ease in fast-paced, high energy, ever-changing work environment
In-depth knowledge of the television/entertainment industry
Prior experience in entertainmentpreferred
Experience working in a fast-paced environment with tightdeadlines
Education: B.A., B.S., or equivalentexperience

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Administrative Assistant

Universal City, CA Details

Full Time

Company Description

*** Universal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast *** Universal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast *** Universal's commitment and how we are making an impact .

Universal Products & Experiences Overview:

Universal Products & Experiences (UP&E) globally drives the expansion and elevation of *** Universal's iconic collection of brands, intellectual properties, characters, and stories based on the company's extensive portfolio of properties created by Universal Pictures, Illumination, *** and *** Universal Television and Streaming. The division executes this through innovative physical and digital products, engaging retail and product experiences across our expansive global theme park destinations (for both owned and 3rd party IP), location-based venues, e-commerce product platforms, and retailers around the world. Along with global brand strategy and creative, UP&E's three lines of business include Consumer Products, Games and Digital Platforms, as well as Theme Parks Products & Retail. UP&E is a division of Universal Parks & Resorts, part of *** Universal, a subsidiary of Comcast Corporation. ***

Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.

It is the policy of *** Universal and *** Universal's affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by applicable law.

Job Description

Summary:

The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication. They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams. They must be adept at decision-making as well as collaborating with others in a fast-paced environment.

This position will be directly supporting the SVP & Head of Business/Legal Affairs &Business Operations as well as 2 other executives.

Responsibilities include:

Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations
Collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed
Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed
Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones
Collate and distribute department mail
Assists other department members as necessary
Complete ad hoc projects as necessary
Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary

Qualifications

At least 1 year of administrative experience
Bachelor's degree preferred (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)
Interest in Legal & Business Operations Preferred
Mastery in communication, written, verbal and listening with all levels of executive, management, staff and clients
Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
Operates with utmost professionalism and maintains the highest level of confidentiality and discretion
Dynamic proactive self-starter who initiates improvements to office procedures, reports and processes and requires minimal supervision
Highly detail oriented, pays attention to multiple details and multiple tasks and rechecks work to minimize errors
Organization focused in order to manage multiple tasks effectively, must be organized in approach and execution of work
Team player oriented with proven ability to work on a team and willingness to give assistance to co-workers in other areas
Knowledge of all basic office equipment required

Additional Requirements:

Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by *** Universal by visiting the Benefits page of the Careers website.

Salary range: $45,000 - $60,000

Additional Information

*** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by emailing [Please reply using Staff Me Up] .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/1

Administrative Assistant

Culver City, CA Details

Full Time

The Administrative Assistant IV will provide a full range of administrative support for EVP & SVP of Business Affairs for Columbia Pictures & Tristar.

Responsibilities

Word processing (composing and generating letters, memos meeting agendas, tracking charts, spreadsheets))
Handling phone calls, forwarding calls, taking messages, clearing voicemail, keeping call logs
Distributing and following-up on documents
Updating databases and lists
Scheduling and preparing for meetings, circulating agendas, securing internal locations for meetings, setting up for meetings and handling the AV for each meeting.
Attending meetings and taking notes of action items and circulating these notes following the meeting.
Drafting deal memos, drafting and updating BA reports with edits as needed, and keeping folders organized/ up to date
Handling calendar, setting up calls, making reservations for meals.
Proofreading and editing of meeting schedules, spreadsheets.
Preparing and processing expense reports in Concur, handling all expense report reconciliation and requests for further information, reconciliation of corporate credit card expenses and ensuring that the expense reports are approved timely, and the credit card charges are paid. Obtaining internal approvals of expenses, where required.
Managing document flow, including creating and maintaining files (electronic and hard copy), scanning documents and emails when required.
Handling internal communications and requests within SPE
Researching travel options for business trips, booking all airplane travel, hotels, transfers, purchasing screening passes and festival passes, purchasing screening tickets, handle alterations to travel bookings.
Other general administrative duties (processing mail, copying, etc.)
Miscellaneous duties as required

Qualifications

In-Person role (i.e. not remote) based at the Culver City studio lot.
Experience drafting deal memos and BA reports preferred
Strong computer skills (Microsoft Word Microsoft Excel)
Detail-oriented with exceptional organizational and interpersonal skills
Ability to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Ability to meet deadlines Flexibility is key - an ability to work well in an environment where needs and priorities are subject to much revision
Common sense, dependability, discretion and attention to detail are required
Self-starter with a team-player attitude
Excellent communication skills - written and oral (must have a professional and courteous demeanor)

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/19

Administrative Assistant

Los Gatos, CA Details

Full Time

*** is the world's leading streaming entertainment ser *** with 222 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

The Role:

We are seeking an experienced Administrative Assistant to support our executives at *** in Los Gatos, CA based in office on a hybrid schedule to support the Ads Data Science and Engineering team. The mission of the Ads DSE team is to empower the success of the Advertising business at *** through analytical tooling, forecasting, experimentation, and optimized ad serving. We create and maintain the sources of truth for ads tier performance metrics. We build solutions that measure how the ad tier is performing (for advertisers, members, and *** ) and how product decisions will impact our ad inventory and revenue.

Key areas that span our capabilities along Analytics, Data Science and ML, Data Engineering, and Viz Engineering include Forecasting, Experimentation, Metrics and Insights, Ads Data Engineering and other ads optimization function

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
Process expense reports
Assist with onboarding new hire tasks for this team
Display professionalism in communication with internal and external partners
Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.
Anticipate and resolve scheduling co *** icts effectively and proactively.
Assist in the preparation and distribution of meeting materials.

Qualifications:

5+ years as an Executive/Administrative Assistant
Anticipate and resolve scheduling co *** icts effectively and proactively.
Assist in the preparation and distribution of meeting materials.
Event organization experience
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Team-player who operates in a fast-paced team-oriented setting

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000 - $240,000.

*** provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are im *** tely entitled to flexible time off. See more detail about our Benefits here.

*** is a unique culture and environment. Learn more here.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/4

Administrative Assistant

Austin, TX Details

Full Time

4/4

Administrative Assistant

Columbus, OH Details

Full Time

4/4

Administrative Assistant

Los Angeles, CA Details

Full Time

*** is the world's leading streaming entertainment ser *** with 223 million paid memberships in over 190 countries enjoying TV series, documentaries, feature films, and mobile games across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any Internet-connected screen. Members can play, pause, and resume watching, all without commercials or commitments.

The Team

The Content & Business Products organization builds and buys technology that helps plan, produce, and promote our content on and off the service. The Product leaders in our organization work across many different business functions and stakeholder groups to innovate across what we call the "pitch-to-play ecosystem".

In this demanding role, you'll be part of the administrative support team on the Content & Business Products Programs & Operations team supporting a domain led by a Product Manager. The CBP domain Administrative Assistant will demonstrate the ability to execute effectively and efficiently in a fast-paced, change-oriented environment. We are seeking someone who is self-motivated, proactive, and organized with an unwavering attention to detail, and can exercise good judgment while multi-tasking. You will have the opportunity to have a meaningful impact across many different functions, grow your skills, and have fun in this challenging and exciting environment. This position will be based in either Los Gatos or Los Angeles, or hybrid remote.

Responsibilities include but are not limited to:

Proactive management of calendars for the leaders and their teams, including scheduling internal and external meetings
Manage and coordinate logistics for team offsites and events
Coordinate complex travel arrangements and process expense reports
Strong cross-functional partnership and communication with operations and administrative partners
Efficiently execute tasks while proactively solving problems
Ability to be discrete and use good judgment when handling sensitive information
An inquisitive approach towards the business context, coupled with the ability to draw beneficial connections for the team

Qualifications

4+ years of experience managing multiple executive calendars
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
Strong writing and editing skills
High attention to detail
Responsive and able to work flexibly across multiple time zones
Able to stay calm under pressure and work on short deadlines
Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily *** ween tasks
Independent worker, with strong judgment and the ability to make decisions quickly
Discreet with the ability to maintain confidential information
Experience or knowledge of the entertainment industry is a plus

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/26

Administrative Assistant

Los Angeles, CA Details

Full Time

We are seeking an experienced Administrative Assistant to join our growing team. This position will be responsible for providing support to the Directors of Employee Transportation & Aviation, Director of CREWS UCAN and Director of Workplace Programs UCAN. This role will be based in Los Angeles on a hybrid schedule (Three days in office per week).

The Opportunity:

*** is the world's leading streaming entertainment ser *** with 204 million paid memberships in over 190 countries enjoying TV series, documentaries, and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

The Role:

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication. Seeks candidates who are passionate about their work, showing excitement and a drive for excellence in every task, including those beyond standard admin responsibilities.

Responsibilities:

Provide administrative support to 3 Directors in Enterprise Ops.
Provide support to the overall Aviation, Transportation and Workplace teams in UCAN.
Manage complex calendars for a growing team, including scheduling internal and external meetings with multiple parties across multiple time zones
Manage general administrative duties, including processing and tracking invoices, facilitating team and visitor requests, and ordering supplies
Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
Actively engage in networking within the CREWS and broader *** admin community to exchange best practices and innovative strategies.
Coordinate travel arrangements, both domestically and internationally
Assist with onboarding of new hires
Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
Information and Communication Management: Assist in the maintenance of the department's database, org charts and meeting materials (agendas/notes/pre-reads/presentations).
Organize, attend, and participate in larger team meetings and offsite - support with driving the agenda.
Coordinate vendor meetings
Create a positive atmosphere of professionalism and support
Support team leaders & coordinators with ad hoc projects
Effectively prioritize and manage workload to support the dynamic needs of leaders, balancing im *** te tasks with long-term impactful projects.
Proactively communicate with leaders and team members, offering and soliciting feedback to ensure alignment and accountability.

Qualifications:

4+ years experience as an Administrative or Executive Assistant, providing support to multiple executives at a fast-paced company (experience in an entertainment/tech setting a plus)
Team player who operates in a team-oriented setting
Ability to be discrete and maintain confidential information
Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)
Self-starter with the ability to multi-task, prioritize and respond accordingly in a fast-paced environment
Great communicator who can build strong working relationships with vendors, and internal and external partners
Willingness to continue learning to ensure understanding of current production process and needs
Strong written and verbal communication skills
Willingness to take educated risks and think out of the box
Demonstrates adaptability and flexibility, with a keen ability to adjust priorities based on leaders' needs and organizational goals.
Open to both giving and receiving feedback constructively, with a focus on continuous personal and professional development.

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000 - $240,000.

*** provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are im *** tely entitled to flexible time off. See more detail about our Benefits here.

*** is a unique culture and environment. Learn more here.

We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military ser *** status or disability status.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/14

Administrative Assistant

Culver City, CA Details

Full Time

This Administrative Assistant IV role will report directly to the EVP, Finance Transformation and Enablement. The role will be primarily responsible for administrative support to the EVP, the EVP's direct reports, and their respective teams.

Responsibilities:
Administrative

Schedule meetings, conference rooms and manage calendars
Managing EVP's calendar
Expense report processing
Travel coordination
Request and manage visitor Security clearance
Manage onboarding and offboarding of new team members, consultants, and contractors
Coordinate team events and/or training
Order office supplies
Scheduling and preparing for meetings, circulating agendas, securing internal locations for meetings, setting up for meetings, and handling the AV for each meeting.

Special Projects - illustrative tasks could include

Assist projects with spreadsheets, presentations, documentation, reporting and/or research
Assist with project budgets and invoices
Administrative coordination across projects
Manage project mailboxes
Maintain SharePoint sites

Required Qualifications:

BA degree preferred.
Highly motivated and professional
Interested in proactively assisting in efficient departmental administration
D ependability, discretion, and attention to detail
Proficiency in Microsoft Word, Excel and Powerpoint skills required.
Proactive and excellent communication skills, both verbal and written; heavy email correspondence
Ability to work and pivot in a fast-paced environment
Strong organization skills, able to handle multiple projects, and effectively prioritize tasks
Strong interpersonal skills across all levels of management and excellent teamwork capabilities
Self-starter with a team-player attitude
Aptitude to learn new applications (Teams, PPM, ServiceNow, etc)
Takes an active role in broadening capabilities through new experiences and structured learning

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

3/6

Administrative Assistant

Warsaw, Poland Details

Full Time

*** is one of the world's leading entertainment services with over 260 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

We are seeking an Administrative Assistant to support two executives within the Marketing and PR organization and their teams in CEE. We are looking for an experienced Assistant to support these directors and teams by handling a heavy volume of organizational work.

The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to pivot when necessary. This role will juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This will be a demanding and fast-moving role that requires someone proactive and solution-oriented.

We want folks from different backgrounds to feel expected, reflected, and respected at *** , and therefore we are committed to providing an accessible working environment for everyone.

Scope of role:

Specific responsibilities include, but are not limited to;
Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally
Coordinate logistics for partner meetings
Coordinate travel arrangements, both domestically and internationally
Administrative duties around processing travel and expense reports, file management, etc.
Communicate to relevant stakeholders internally and externally
Work collaboratively with Assistants in our wider EMEA team
Be the team "master of tools" for both internal and external systems, working on improvements and new efficiency opportunities to benefit the team's productivity
Support key team dynamics and processes (key meetings, off-sites, team activities, budget support...)
Support leaders with ad hoc projects such as organizing and supporting events, preparing presentations using Google Slides, team documents (i.e.: Onboarding), databases...
Support respective teams with selected organizational tasks

Skills & Experience:

5+ years as an assistant supporting multiple senior-level executives in a corporate environment ideally with a *** background
Knowledge of the entertainment industry would be a plus
Fluency in English and Polish
Team player who operates in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information
Experience setting up and supporting events
Understanding of how to prioritize and respond accordingly, demonstrating flexibility toward work
Strong written and verbal communication skills and the ability to multi-task
Proficiency in Google Docs, Sheets, Slides, and Google Mail

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

12/14

Administrative Assistant

Seoul, Korea, Republic of Details

Full Time

With *** 's Korean content swooning over the world, it is an exciting time to join the team here. We are seeking a Korea-based Administrative Assistant to support our executives in Korea. The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unweaving attention to detail at all times. Our teams at *** travel and interact with internal and external teams across several countries and time zones, so a high level of organization is a must. Someone who demonstrates significant initiative and inherently exercises good judgment will be most successful both in the role and at *** .

Specific responsibilities include, but are not limited to:

Proactively maintain calendars for multiple executives including scheduling and setting meetings that are internally and externally across different regions and time zones
Perform administrative duties such as processing travel (domestic/International), accommodation, visa application, expense reports, etc
Assist and coordinate internal meetings and events including meeting preparation, digital document organization, and facilitating communication flow both with internal and external team members
Maintain a log to track projects and their status

In addition, using creative problem-solving and innate organizational skills the ideal candidate may assume this role by adding value such as consist of chart and Google site creation and maintenance, digital tracking of information, proactive collaboration with internal stakeholders to facilitate information flow, implementing organization for information and documents, driving special projects within the team, and more.

Qualifications and Requirements:

5+ years experience as an executive/administrative assistant supporting Director or above
Collaborative team player who is able to operate and multitask in a fast-paced team-oriented setting
Ability to be discrete and maintain confidential information
Positive attitude and proactive willingness to add value
Ability to prioritize, exercise good judgment and respond accordingly
Ability to be flexible and adapt to shifting priorities while reaching goals
Strong written and verbal communication skills in both Korean and English
Proficient in Google Mail & Apps
Must be excited to learn about and strive in the *** culture

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

6/9

Administrative Assistant

Watertown, NY Details

Full Time

****- TV in Watertown, New York has an im *** te opening for a Local/National Sales Assistant. The Local/National Sales Assistant will assist with the day-to-day operations of the ****-TV sales department. We will provide the necessary training for the right individual. This is a full-time position.

Essential Duties and Responsibilities :

Performs all clerical functions for the Sales Department
Maintains awareness of the most current traffic policies, practices and procedures
Enters order, traffic and accounting data using computers, ledgers, orders and other resources
Corresponds with customers and confers with coworkers to answer inquiries and resolve account problems
Prepares forms and reports
Monitors inventory
Maintains files and other business records
Performs other duties as assigned

Requirements & Skills:

Strong communication skills, both oral and written
Minimum of one year's experience in clerical support or administrative assistance, preferably in the sales or *** fields
Organized to efficiently perform all aspects of the job
Highly motivated team player that works well with people
Ability to work independently with minimum supervision
Perform consistently and effectively under daily deadlines

Physical Demands & Work Environment:

The sales assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions .

**** - TV is an Equal Opportunity Employer

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/10

Administrative Assistant

Toledo, OH Details

Full Time

About *** Television:

*** Television is a leading *** company that owns and operates high-quality stations in 113 television markets that collectively reach 36 percent of US television households.

We constantly strive for excellence. Through upgrading to the latest technology and seeking new ways to stay on top in our markets, we focus on training and development of the best and brightest employees in the business.

About ****:

****-13 *** Affiliate - #1 rated legacy station located in Toledo, OH has a proud heritage with a forward-thinking strategy. **** is the market leader with viewers relying on 13 Action News and Weather coverage.

We are extremely passionate about our collegiate sports teams, including The Ohio State University Buckeyes, the University of Michigan Wolverines, the University of Toledo Rockets, and the Bowling Green University Falcons. We enjoy all four seasons and the activities that come with each. Nature is always a short distance away, with many surrounding parks and Lake Erie for recreation. We take pride in our ratings, our content, our status, and the need to maintain the work ethic that got us to where we are. **** is owned by *** *** and offers excellent job growth opportunities and benefits.

Job Summary/Description:

**** is in search of an attention-to-detail person with a positive attitude to work with sales and the business office. This position will assist our sales team with client services, traffic team with order entry, and business manager with light accounting. Excellent communication skills and experience with Microsoft Office are a must.

Duties/Responsibilities will include (but not be limited to):

- Data entry for sales orders
- Reconciliation, review, and manipulation of broadcast logs and reports
- Client Follow-up
- Cross-training in the Traffic Department and Business Office
- General business office duties
- Fill in at Reception/Front Desk

Qualifications/Requirements:

- Experience in a PC-based environment using Microsoft products
- *** experience a plus but not required
- History of increasing responsibility, stability, and dependability
- Ability to multi-task in a fast-paced environment

If you feel you’re qualified and want to work with a great group of people go to *** , you may type in the job title, station call letters, or click on "apply now", upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the *** -TV UltiPro self-ser *** portal)

****-TV/ *** Television, Inc. is a drug-free company

Additional Info:

*** Television provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, *** Television complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

*** Television expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of *** ’s employees to perform their job duties may result in discipline up to and including discharge.

*** Television encourages all new employees to be fully vaccinated against the coronavirus virus before the first workday.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

4/26

News Administrative Assistant

Winter Park, FL Details

Full Time

News Administrative Assistant

**** 2/CW18 is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative needs of the News Department. This individual is a key member of the news team charged with ensuring the department operates smoothly from an administrative standpoint. You will also serve as a liaison to other Station departments. You have a passion for Central Florida news and issues in our local communities because you will also assist the assignment desk in short term and long term planning. You should have the ability to build a diverse and robust rolodex. You must possess excellent and positive communication skills and interact well with others. Trustworthiness is a key trait as this individual will be exposed to highly confidential information. You will report to the News Director.

Job Responsibilities:

Take part in recruiting and onboarding new hires; provide training for new hires in various systems including ADP, Concur and When 2 Work
Help manage **** 2/CW18 LinkedIn account. Post job openings and help with recruiting efforts.
Enthusiastically communicate various station and companywide opportunities and initiatives
Liaison *** ween News Department and all other **** 2/CW18 departments
Assist newsroom supervisors with weekly ADP timecard approvals and submissions
Make travel arrangements for employees, candidates and consultants
Help news managers with expense reports
Oversee ordering and delivery of office supplies for News Department
Help bureau crews with supplies and any other needs
Provide administrative support when needed to other departments and projects
Assist news managers with logistics for big events - including specials, elections, hurricanes, and other projects
Manage licensing requests for **** 2 News footage
Work with News Director to respond to subpoenas
Help catalog historical video files
Cell phone management of all newsroom employees
Manage **** internship program and Emma Bowen Fellowship
Prepare items for job/internship recruitment efforts
Review, research and respond to all talent appearance requests
Retrieve, sort and distribute mail to newsroom and manage newsroom mailboxes
Answer viewer phone calls, mail, and email
Inventory, order, and budget control of office supplies
Monitor department appliances and make sure they are in working order, maintained and cleaned out.
Keep up with news department bulletin boards
Handle credentialing for News Department for Kennedy Space Center, NASA, courthouses, political and tight security events
Respond to News employees' questions or requests
Plan News department parties, lunches, dinners and help the General Manager's Executive Assistant with annual station
Acknowledge employee special events ie: birthdays
Order cakes, gifts, and flowers
Provide switc *** ard relief or extra assistance to GM's Exec. Assistant
Any other task assigned my news managers
In-person attendance required

Requirements:

Maintain confidentiality in all aspects of the position
Be a strong team player, take initiative, and be an enthusiastic go-to person
Excellent communication and interpersonal skills
Must be detail-oriented, a quick learner, and self-starter
Must be organized and able to multitask
Maintain a professional and positive attitude
Support a culture of teamwork, collaboration and a growth mindset
Must be able to work inside the **** 2/CW18 newsroom
Must be flexible with hours for Election and Hurricane coverage
1-2 years working in a fast-paced office environment
Proficient in MS Office; Excel, Word, PowerPoint
Familiarity with writing news copy, ENPS, Adobe Premiere and non-linear video editing a bonus
*** Television is a proud supporter of military veterans. Related military training and experience will be considered

Diversity Statement

At *** Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.

Benefits

*** 's benefit programs are modern, flexible and designed to focus on you. As a *** employee, you and your spouse or partner or dependents would have access to the following benefits.

Medical | Dental | Vision
401(k) matching
Emotional Wellness Support
Paid Time Off
Paid Parental Leave
LGBTQ+ Health Services
Additional benefits to meet your and your family's needs

About Us

*** Television (HTV) owns and/or operates 35 television and two radio stations serving 27 *** markets across 39 states reaching over 22 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

2/9

NewSenioroom Administrative Assistant

Arlington, VA Details

Full Time

Make your mark in Broadcasting and Digital *** . *** Group and Sinclair Digital Solutions are dedicated to making Sinclair a communications powerhouse! We are the largest and most diversified television broadcasting company in the country. Sinclair owns and operates, programs or provides services to more television stations than anyone and has affiliations with all major networks. Sinclair Digital group is focused on bringing the most engaging content to web, mobile and over-the-top broadcasting to audiences all over the country! Our success is the result of extraordinary employees and an exemplary management team who believe in a vision and are dedicated ensuring a great future for our employees. Whether you are an industry veteran or a just starting out, you can find it at Sinclair! We are advancing the world of Broadcasting and we want YOU to join our winning team!

****-TV has an opening for a Newsroom Administrative Assistant! This role will provide administrative support to the station's News Director and other newsroom personnel. The ideal candidate must possess excellent communication skills and interact well with others.

Responsibilities:

Assist News Director with administrative support for the daily operation of the station.
Prepare expense reports, memos, letters and other documents
Answer, screen and transfer inbound phone calls
Manage newsroom expenses and invoices
Manage and maintain inventory of newsroom assets and office supplies
Schedule and coordinate meetings, appointments and travel arrangements
Handle and respond to request for information and data
Maintain electronic and hard copy filing system

Requirements:

At least two (2) or more years of administrative experience is preferred
Proficient with Microsoft Office and Concur
Strong verbal and written communication skills
Great people skills and a positive, can-do attitude are essential
Must take initiative and be a problem-solver
Must be detail-oriented and exceptionally well organized
Ability to work well in a team environment, as well as independently

*** Group, Inc. is proud to be an Equal Opportunity Employer and Drug Free Workplace!
Job Location Arlington, Virginia, United States Company Location HR.****.Washington DC.Arlington.VA Position Type Full-Time/Regular

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Executive Assistant

Miami, FL Details

Full Time

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including *** , *** News, MS *** , *** , *** Sports, *** , *** Local Stations, Bravo, USA Network, and *** , our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. *** Universal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast *** Universal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, *** *** and other executive team members.

Job Duties:

Provides administrative assistance to the EVP, *** *** and other team members, including managing executive calendar.
Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency.
Effectively arranges meetings, conference calls, videoconferences and coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly.
Arranges domestic and international travel.
Assists with the preparation of presentations, metric reports, das *** ards, and other business reports.
Coordinates participation of Corporate and Network events and manages domestic and international group travel logistics.
Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions.
Effectively interface with every level of employee, customers and external constituents.
Assists with internal communications as well as communications with clients.
Processes, tracks and reconciles departmental invoices.
Performs and manages special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.].
Plans/coordinates various events in conjunction with internal departments.
Works under the direct supervision of the EVP, Production and is responsible for completing any other tasks as assigned by supervisor.

Qualifications

Basic Requirements:

Bachelor's degree and a minimum of 2 years of prior administrative. experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets.
Proven analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner.
Exhibits strong documentary organizational skills.
Must be fully fluent in English and Spanish (both written and verbal).
Demonstrated ability to multitask in a fast paced, dead-line driven environment.
Demonstrated ability using discretionary judgment in the handling of written correspondence and written/verbal communications.
Executive presence, presentation and communication skills.
Ability to manage electronic filing systems.
Proven ability to maintain a high level of confidentiality.

Desired Characteristics:.

Attention to detail and demonstrated initiative, with ability to follow through without supervision.
Ability to successfully manage multiple projects and deal with deadline pressure.
Experience with MS Project and Visio.
Previous experience in *** , creative, or technology fields.
Must demonstrate good judgment.

Additional Requirements:

This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Willingness to travel with short notice and on weekends.
Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment.
Must be willing to work in the greater Miami, Florida area.
Must be 18 years or older.
Must have unrestricted work authorization to work in the United States.
Must be willing to be covered by Solutions, *** U's Alternative Dispute Resolution Program.

Additional Information

*** Universal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. *** Universal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access *** as a result of your disability. You can request reasonable accommodations by emailing [Please reply using Staff Me Up] .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Assistant Commercial Manager - Softlines

Richmond, Australia Details

Full Time

Support the Commercial Manager in managing partners including organising and building presentations for internal and external use, collating product inspiration and franchise information
Provide general support to Softlines Director, and Senior Commercial Managers

Commercial Management

Lead a portfolio of licensees across the Party, Arts & Craft and Accessories categories
Manage licensee base including: category strategy development, regular partnership review and analysis, franchise updates, joint business planning and retail pitching - with ambition to drive growth in line with Softlines LOB strategic objectives
Responsibility for tracking the forecasting and reporting of managed licensee against budget and prior year, including data entry
Support the Senior Commercial Manager across the broader 'wholesale' business and commercial planning needs

Retail Focus

Partner with the retail brand development team to build and execute strong, industry leading programs
Maximise key annual and seasonal retail events relevant to the key categories
Engage and build meaningful relationships with retail buyers ensuring strong support for *** programs

Marketing Responsibility

Collaborating with the Retail Marketing team to support licensees and retailers with *** campaigns

Ideal experience required:

1-2 years experience as an Assistant Manager or Executive preferred
Tertiary qualifications in Business/Marketing preferred
3+ years' experience in Brand Management/Licensing/Account Management
Financial management experience with relation to forecasting and budgeting
Good understanding of retail environment
Understanding of the accessories category a bonus
Strong communication & presentation skills
Proficient in Excel and PowerPoint skills
Ability to build strong and meaningful relationships both internally and externally

Additional Information:

*** can provide individual accessibility support that may be needed during your interview process. Please let us know of accommodations that may assist in helping you feel welcome by emailing wdi.careers.[Please reply using Staff Me Up]

*** is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About Consumer Products Games & Publishing:

*** Experiences brings the magic of *** stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. *** shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, *** 's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and *** store locations around the world and on the web.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** (Australia) P/L , which is part of a business we call Consumer Products Games & Publishing .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/3

Marketing Admin Assistant, Disney Cruise Line

Singapore, Singapore Details

Full Time

Job Summary:

Wherever you are in the amazing world of *** , you are contributing to the stories of our iconic brands, recognised by audiences everywhere for entertainment, information and inspiration. Innovation, imagination and inclusion are at the core of *** , defining the experience that we deliver as well as providing the foundation of our success. The scope of our business, combined with global growth and collaboration result in an inclusive employee experience characterised by continuous learning, development and achievement.

Since launching in 1998, *** Cruise Linen (DCL) has established itself as a leader in the cruise industry, providing a setting where families can reconnect, adults can recharge and children can experience all *** has to offer. Today, the award-winning *** Cruise Line continues to expand its blueprint for family cruising with a fleet of five ships - the *** Magic, *** Wonder, *** Dream, *** Fantasy and *** Wish - and three more ships planned. One of these ships will exclusively homeport in Singapore for at least five years beginning in 2025, marking the cruise line's debut in Southeast Asia.

Our businesses are genuinely diverse and dynamic. The range of work is impressive and challenging. Add to that the tremendous geographical coverage of this region and you have a role which is truly varied. In view of Southeast Asia's growth, we are now looking for a Marketing Admin Assistant to support the Director of Marketing and his team for *** Cruise Line.

This role will be responsible for scheduling time sensitive meetings, coordinating schedules across various time zones, booking travels, receiving guests and providing other administrative support to the Director of Marketing and his team. Candidates must work well in a large team, skilled in stakeholder management and possess the ability to work in a collaborative environment. We are looking for a candidate who is proactive, has a positive attitude, possesses good interpersonal skills and works well under pressure in a fast-paced environment.

Responsibilities:

Provide full administrative support to the leader
Manage the day-to-day calendar, including organizing meetings and managing schedules with internal / external stakeholders
Coordinate team calendars including team meetings and events
Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
Receive guests/overseas visitors
Handle daily correspondences and relay messages in a timely manner
Assist in project coordination within DCL.
Prepare and support presentation decks and reports for meetings
Attend, take minutes and follow up on action items of meetings
Liaise and follow up with their direct reports and internal/external stakeholders to ensure deadlines are met
Make travel arrangements which include booking of flights, hotel reservations, visa application etc.
Prepare and submit Travel & Entertainment (T&E) claims using Concur.
Provide administrative support to the Marketing team in finance processes such as vendor creation, submission of purchase orders and invoices.
Other office duties and personal matters as and when assigned by the leaders

Requirements:

Diploma and/or Degree with minimum of 5+ years of experience in a similar role within a large team in any organization
Fluent in written and spoken English
Experience in using IT tools such as SAP. Coupa, Workday and Concur is a plus
Proficient at juggling complex schedule across various time zones and maintaining confidentiality of discussions
Meticulous with good organizational and planning skills
Good interpersonal skills, etiquette and positive working attitude
Proficient in Microsoft Office (Word, Excel, PowerPoint), SAP, Coupa, SAP, Workday and Concur
Team player who is professional, highly motivated and energetic
Detail-oriented, pro-active and a self-starter
Ability to work well in a large team and in a fast paced environment

*** is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

#LI-DNI

About *** Cruise Line:

A leader in the cruise industry, *** Cruise Line provides a setting where families can reconnect, adults can recharge and children can experience all the magic that *** has to offer. Guests can sail out of ports around the world on exciting itineraries to the Caribbean, Bahamas, Alaska and Europe, among others. Aboard the fleet of five ships - the *** Magic, *** Wonder, *** Dream, *** Fantasy and *** Wish - and *** 's private island paradise in the Bahamas - Castaway Cay, crew members provide guests with unparalleled service, enchanting storytelling and immersive family entertainment that only *** can deliver.

About *** :

*** , together with its subsidiaries and affiliates, is a leading diversified international family entertainment and *** enterprise that includes three core business segments: *** Entertainment, *** , and *** Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, *** proudly continues its legacy of creating world-class stories and experiences for every member of the family. *** 's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with *** (Southeast Asia) , which is part of a business we call *** Cruise Line .

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/2

Talent Executive Assistant (temporary)

New York, NY Details

Full Time

Welcome to *** Discovery... the stuff dreams are made of.

Who We Are...

When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

*** seeks a skilled Talent Executive Assistant to temporarily support the Fareed Zakaria GPS team in New York!

Your Role Accountabilities...

Provide a full range of administrative support to show anchor(s) including, but not limited to: arrange travel, maintain Outlook calendar, schedule meetings, prepare expense reports, answer and screen calls, maintain file system, sort and manage mail, draft correspondence, and process invoices.
Effectively coordinate the anchor's schedule along with appropriate show staff, hair & makeup staff, and all other necessary parties to ensure shoots and meetings are executed seamlessly.
Greet guests.
Coordinate all commitments to *** .Conduct production research and editorial support required as needed. Assist with the team's social *** presence.

Qualifications & Experience

Three years of strong senior/executive level on-air talent support experience required
Proficient computer skills (Microsoft Office Suite) a must.
Ability to quickly learn and quickly adapt to change
This position represents the Anchor talent and interacts with department employees, senior management, other Bureaus and Corporate, high-profile talent and political figures, as well as numerous internal and external clients which requires a high level of diplomacy, discretion, and confidentiality
Must thrive in a fast-paced environment and able to manage many projects/tasks at once with ease and poise
Must be willing to be on-call on a 24x7 basis, reachable by mobile phone
Must have a strong commitment to teamwork and collaboration, plus the ability to work independently in a fast-paced environment.
Bachelor's degree preferred
Individual must be pro-active and able to prioritize while handling a demanding, ever-changing calendar for the anchor
Excellent communication (both verbal and written) skills are required
Must be extremely well organized and work efficiently in high-stress environments
Must possess superb integrity and professionalism

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
*** Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at [Please reply using Staff Me Up].

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of *** Discovery's total compensation package for employees. Pay Range: $59,259.00 - $110,053.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, *** Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/1

Marketing Coordinator

Pyrmont, Australia Details

Full Time

*** is a global *** & entertainment organisation with some of the best known and loved brands in the world. Employing over 1,700 people locally, and a further 25,000+ globally, we deliver premium content through multiple platforms for the young (and the young at heart of course!).

We pride ourselves on creating content that gets people talking. What's more, you'll find all these great shows (and more) on our free-to-air channels (10, 10 Peach, 10 Shake, 10 Bold), subscription channels ( *** , *** , Nick Jr., *** ), our digital platform 10 Play and our new subscription video on demand ser *** *** +.

This is a permanent full-time role based in SYDNEY or BRISBANE.

Enough about us! What you'll do as a Marketing Coordinator:

As the Marketing Coordinator your role will be to assist the Marketing Manager/s with planning, developing and implementing effective marketing communication and national campaign delivery and administrative and partnership support across *** and Network 10's top rating shows like 'Survivor', 'Masterchef' and many more!

Functions will also include:

Building and managing internal and external local and national marketing relationships and contacts
Advising the national team on state-specific ratings outcomes, organising local deals and promotions, and sharing up-to-date knowledge of the national *** landscape
Assisting with managing all local and national sponsorships and CSA requests as approved by Head of Marketing
Producing marketing event and sponsorship pre and post reports for internal and external stakeholders
Working on special projects as advised by Management
Liaising with state marketing representatives to keep updated and relevant *** reports, community event calendar and community database

What are we looking for in a Marketing Coordinator? What's important?

At least 1 year of experience in a similar Assistant or Coordinator role which could be across marketing, publicity, Sales, Promotions, Social *** , Digital *** , etc.
A genuine passion for TV and the broader entertainment industries
Solid skills in Microsoft Office program
Confident in dealing with multiple stakeholders
Demonstrated experience working autonomously
A positive and proactive attitude who can thrive in a fast-paced environment

Extra points for the following, but not necessarily required:

Experience within the *** industry

Why *** ?

We could just list the numerous benefits our employees avail of every day. However, for now we'll just leave you with how our employees feel about us:

92% of our employees stated they would highly recommend *** to a friend (Glassdoor)
We hold a 4.4 STAR RATING, by far the highest rating in the *** sector (Seek Company Profiles)

*** embraces differences and we welcome applications from people of all backgrounds regardless of factors such as race, colour, sex, language, religion, political or other opinion, national or social origin, property or birth. These grounds also include age, nationality, marital status, disability, place of residence and sexual orientation.

We recognise Aboriginal and Torres Strait Islander peoples as Australia's First Peoples, and the Traditional Custodians of the land where we live and work. We pay our respects to Elders, past, present and emerging, and we are proud to live in a country which is home to the world's oldest living cultures.

#LI-LG1

Reasonable adjustments
*** recognises that everyone is unique, and you might require some adjustments to ensure you have the best opportunity to apply and be considered for this position. If we can make some adjustments to our recruitment/interview process to help set you up for success please contact us at [Please reply using Staff Me Up] . Adjustments include but are not limited to; alternative application methods, interview setups, physical requirements, guidance for trans or gender diverse applicants, specific interview availability times and more.

This is not an exclusive Staff Me Up job. This partner requires you to apply on its own site.

5/1

Sales Coordinator - Sony Pictures Classics

New York, NY Details

Full Time

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