Charlotte Kyle

• Produce behind the scenes videos from pre to post production including interviewing A-List Talent • Production Coordinator for both New York and Los Angeles including staffing and managing all crews • Track and record budgeting and billing and all production spending including petty cash, receipts and vendor invoicing in Excel • Ensure client needs are met by serving as liaison between client and crew in pre-production, production and post-production on location and in office • Manage and oversee editing and distribution of digital copy under tight deadlines • Analyze and forecast productions, make recommendations to Principals • Coordinate media management and organization • Distribute and manage contracts for all crew • Provide comprehensive administrative support to Principals • Prepare complex travel itineraries for Principals and crews including air, ground, hotel • Coordinate Partner and Production Calendars using Outlook, Google Calendar, and iCal as needed • Oversee all office operations including: sign checks, manage petty cash, track office expenses (MS Excel and Google Docs), distribute and manage office keys, Fed Ex shipping, order and maintain office and shipping supplies, landlord and utility issues, file and organize for Principals • Maintain vendor list and relations using MS Excel and Google Docs • Create, edit and generate call sheets and necessary suppo

• Support Stunt Coordinator and Second Unit Director in daily activities necessary such as: • Provide personal support • Book stunt performers by telephone and email • Oversee all stunt department national and international travel • Distribute stunt contracts and review necessary paperwork (Human Resources) • Coordinate stunt/sword rehearsals with actors and stunt performers • Assist the Production Accountant with budgeting issues for the Stunt Department (Movie Magic Budgeting and Scheduling) • Support to Assistant Director Department including scheduling and providing call times for all stunt performers during production • Liaison between departments, providing answers/solving problems per Stunt Coordinator • Create outline of shooting schedule determining what Stunts (number and type of stunt performers) needed and when; update on a bi-weekly basis as changes occurred • Maintain all Stunt Department files

• Support Stunt Coordinator and Second Unit Director in daily activities necessary such as: • Provide personal support • Book stunt performers by telephone and email • Oversee all stunt department national and international travel • Distribute stunt contracts and review necessary paperwork (Human Resources) • Coordinate stunt/sword rehearsals with actors and stunt performers • Assist the Production Accountant with budgeting issues for the Stunt Department (Movie Magic Budgeting and Scheduling) • Support to Assistant Director Department including scheduling and providing call times for all stunt performers during production • Liaison between departments, providing answers/solving problems per Stunt Coordinator • Create outline of shooting schedule determining what Stunts (number and type of stunt performers) needed and when; update on a bi-weekly basis as changes occurred • Maintain all Stunt Department files

• Coordinate all Academy Award winners and presenters in the “Deadline & General Photo Rooms” during the show • Escort press on the Red Carpet and throughout the theatre and backstage, including the press rooms and the Governor’s Ball

• Account for all money into accounts (approx. 1600 actors) for payments of workshops, reconciling all accounts as necessary daily (Accounts Payable & Receivable) • Collect money owed, reconciled & maintained approximately 1600 actors’ accounts • Organize and facilitate acting workshops including hosting them. • Confirm Casting Directors/Agents attending workshops by telephone, email and faxing as necessary • Provide orientation (Human Resources) to new members joining In the Act • Screen telephone calls and return calls when needed • Transcribe phone messages for actor/casting director workshop reservations • Input phone messages into computer • Schedule & confirm auditions for acting workshops and for membership to ITA Productions • Create documents, letters & forms as necessary for the facilitation of ITA Productions • Reprint & restock forms as necessary and reorder office supplies as needed

• Support Stunt Coordinator and Second Unit Director in daily activities necessary such as: • Provide personal support • Book stunt performers by telephone and email • Oversee all stunt department national and international travel • Distribute stunt contracts and review necessary paperwork (Human Resources) • Coordinate stunt/sword rehearsals with actors and stunt performers • Assist the Production Accountant with budgeting issues for the Stunt Department (Movie Magic Budgeting and Scheduling) • Support to Assistant Director Department including scheduling and providing call times for all stunt performers during production • Liaison between departments, providing answers/solving problems per Stunt Coordinator • Create outline of shooting schedule determining what Stunts (number and type of stunt performers) needed and when; update on a bi-weekly basis as changes occurred • Maintain all Stunt Department files

• Answer phones and screen calls, answer questions, transfer calls, relay messages to Producers, Staff & Crew • Copies, faxes, retrieve information regarding Industry Staff/Crew through IMDB and contacting necessary high profile guilds/agencies (such as DGA, SAG, WGA, William Morris, ICM • Deliver/Retrieve office supplies and personal items for Producer