Diana Ardila

Office set up, distributed information and documents to crew via email. Completed all required SAG paper work for cast, created crew and cast list. Booked travel and hotel accommodations for cast and crew through travel agency. Set up accounts with vendors, tracked all POs and check requests in coordination with accounting. Completed all GA work permit application for minors, set up insurance and COIs.

Casted all game testers, stand ins and scare actors. Produced challenges/games in colaboration with producers and art department. Supervised wardrobe and makeup department to keep the integrity of the story line. Created breakdowns and schedules. Coordinated animals being used on set through American Humane.

Responsible for prepping all crafty needed on field for different teams, made copies, helped in the office as needed, run errands.

Developed set and graphic lists. Created and tracked the department budget to include props and set Dec. Developed and maintained the schedule for art department purposes. Opened accounts with vendors and created art vendor list. Managed brand clearance, product, trademark, and logo releases. Supervised all art PA’s and tracked their hours. Tracked and submitted all time cards from art crew. Rented and/or purchased equipment and supplies for the department. Created wrap book and digital records. Coordinated with production designer and other department heads to obtain the results expected.

Managed all purchase orders, check requests, and petty cash using EP Global vista. Maintained all files updated and neat. Assisted the second accountant to process payments for vendors and to log vendor information into the system. Data entry. Answer all phone calls and transferred it as needed, worked on all basic office duties.

Decorated the sets in coordination with the art director and prepared it for shooting according with the director’s vision and concept. Dressed the set for the camera and moved items according with lighting and camera position. Tracked the art department budget and assisted with all possible returns.

Assisted the production coordinator and production manager with all office tasks. Assisted production manager and supervisor with personal petty cash. Researched vendors and equipment to get quotes. Maintained crew and vendor lists. Organized and made crew and talent start packages. Made sides and printed call sheets. Communicated with vendors to help process payments. Tracked all packages and deliveries. Kept the office clean and neat.

Assist set dresser, art director, and production designer by researching and shopping items needed. Help Painting and building Hollywood walls. Assist as runner and order lunches. Keep the set clean and neat.

Manage crew and talent schedule, create crew and talent list, make phone calls and pertinent documents to secure locations or police/city permits. Create employee folders and manage budget.

Duties included: Break down the script to make props list and budget. Coordinate with production manager and designers to achieve the results wanted. Buy, rent, or pick from prop’s inventory all items needed. Be on stage to handle props over production dates.

Assisted the costume designer by purchasing all materials and fabrics needed. Getting measurements from actors, sewing, and prepare costumes for the show. Keep the wardrobe’s room clean and neat

Assisted the costume designer by purchasing all materials and fabrics needed. Getting measurements from actors, sewing, and prepare costumes for the show. Keep the wardrobe’s room clean and neat