Ernesto Hinojosa

• Reimagined office space after COVID-19 in order to welcome employees back to the office • Assisted accounting with PO's, AMEX reconciliation and bank deposits • Ordered office supplies and kitchen snacks • Answered incoming calls, in office and remotely • Acted as POC for all vendors • Onboarded Freelancers with keys, alarm codes, COVID-19 procedures, & Parking • Received all deliveries (FedEx, Mail, Deliveries, UPS, ETC...) • Ordered meals for production and Talent as needed

• Assisted with talent on-boarding; including parking, building access, safety and general orientation • Established and nurtured vendor relations • Liaised with building management for HVAC, Maintenance, & ad hoc issues • Organized & executed company onsite events for 50 employees, including all accommodations & social events, outreach with DTLA Hotel Community • Restructured & negotiated new catering options for internal lunches • Conducted extensive research for 401k plans for small business & established relationships with 401k vendors • Planned and hosted company holiday party and all social events • Assisted with the setup of LLC entities in both NYC and Florida, as our business expanded

• Meeting coordination and calendar management • Set up and meeting preparation, including phone dial-ins, video conference technology, presentations, etc. • Documenting meeting notes and sharing with key attendees follow each meeting • Travel coordination and booking • Manage LA office and relationship with LA Neuehouse management • Expense reporting, including credit card reconciliations • Account and vendor set-up, billing and management • Physical/digital file archiving • Event and team(s) off-site planning assistance • Receive and assist clients

-Managed creative department project timelines, workload and deadlines -Ran traffic meetings including job status, notes and creative staff assignments -Job billing and cost management -Coordinated vendors activity - estimates, timelines and deliverables -Assessed, hired and coordinated freelancers as needed -Proofread creative documents for spelling and accuracy -Liaised between creative and account departments -Helped support team environment

• Manage calendar for CEO and CMO: schedule and coordinate meetings, conference calls and VR Demos. • Create detailed travel itineraries for Sundance, SXSW, NAB, TriBeCa, and various speaking events. • Oversee day-to-day office operations, including ordering office supplies, vendor relations, and facility cleanliness/repairs. • Handle all freelance and staff on-boarding, including new hire paperwork, NDA’s, W9’s, and Crew Deal Memos. • Guide employees and freelancers with expense reports on Expensify, invoices on Bill.com and on-boarding to TriNet Passport. • Act as point of contact for VR job fairs and recruiting of interns. • Run various errands for CEO, CMO, and Production as needed.

• Assisted with company start-up, including overseeing construction and implementing administrative office procedures. • Managed Front Desk and maintained facility appearance, maintenance, repairs and upgrades. • Managed accounts payable/receivable. • Planned, executed, and hosted events and holiday parties. • Maintained client/vendor relationships and database. • Processed expense reports and AMEX reconciliation for all partners. • Coordinated, ordered, picked up, and plated all meals for clients. • Maintained inventory of office supplies, kitchen food, drinks. • Assisted color artists and assistants with all job deliveries. • Answered phones, performed filing and faxing. • Assisted with updates and posts on social media accounts including Twitter, Facebook, and Instagram.

• Performed data entry including Emmy submissions, cast, and crew database and episode information. • QC and Delivered Animatic/Rough Cut/After Air DVDs to FOX lot. • Managed Front Desk and maintained facility appearance. • Collected, logged, and processed timecards for both union and non-union employees. • Coordinated and assisted with set-up/breakdown of weekly table reads, inter-office meetings, and company events. • Ordered office/kitchen supplies and groceries. • Ordered, coordinated, and executed all meals for writers. • Handled AMEX expense reports, reimbursements, and reconciliation of Production Petty Cash Cards. • Provided Scratch Voice Overs for various Animatic and Rough Cuts. • Assisted production with importing character designs into StoryBoardPro, as well as exported Animatic Quicktimes.

Provided various levels of support for office including Office Manager, Production Assistant & Runner. Part Time.