Klarissa Galvan

Work with team to coordinate trade show in Vancouver Organize & keep event documentation such as production timelines and event calendars updated so that whole team is up to date Plan & manage additional event arrangements such as tech support, directions, accommodations, transportation and meals Provide support for any ad hoc tasks

Manage heavy calendar scheduling & coordinate internal & external meetings for Chief of Human Resources and Senior Vice President of HR & Talent in multiple time zones Coordinate & book travel and accommodations Process expense reports & submit invoices Coordinate panel discussions for short films with Producers, Director and Writers such as Jesse Collins Anti-harassment training coordination for various productions Assist launch of "Behind The Camera" internship program Assist with onboarding & offboarding process Assist with HR projects & annual HR processes including performance reviews & compensation reviews Ad hoc general HR assistance in a fast paced & dynamic environment Coordinate Day of Services for employees to volunteer in LA Assist with Employee Relation Groups launch Org chart maintenance

Support a variety of cross studio functions to assist with the smooth transition of new hires, facilitation of meetings, training support, new hire packages Assist with HR initiatives and special projects as assigned Manage Production Assistants and lead daily scrum meetings track inventory for film equipment by creating itemized reports Answer and direct all incoming phone calls, meet and greet all guests; security log, visitor passes, notification of arrivals, signing of NDA, etc. maintain cleanliness of reception and front office/meeting rooms.

Create expense reports for corporate & executive's expenses Manage petty cash and card holder's expense reports by auditing backup submitted & ensuring proper budget codes are in place  Reconcile 15+ credit cards weekly Train employees on petty cash, credit card & ACH guidelines Prepare reports with numerous components for film incentive rebates in multiple states Import payroll files onto Quickbooks Assist Production Accountant and Financial Controller with various tasks including bookkeeping and audit requests  Verify that vendor's invoices provide necessary details before payment Handle mail & maintain electronic files in G-Suite Process various corporate and production ACH payments in a timely manner Audit payroll backup before Controller processes Maintain DMV registrations for asset company Convert various network budgets & codes to fit inter-company codes

I helped intern with promoting of the station around the city and administrative work within the office.