Apply to this Administrative Assistant Job

7/21

Corporate

Starts Jul 26

Full Time

  • Job Requirements: Must be local to location (or willing to work as a local).

Busy production company looking for a full-time front desk administrative assistant.

Working hours: 7a-5p

Duties include:

- Greeting guests and visitors & guide them through Covid check-in protocol
- Maintain clean, organized, and welcoming reception area
- Monitor and update building visitor list
- Order supplies for shared kitchen, check on inventory, and replenish as needed
- Monitor office supply levels and reorder for building as needed
- Assist with credit card reconciliation for various departments
- Manage conference room schedule
- schedule Zoom calls & Google meeting invites
- Liaise with Operations, Stage Managers, and executives to make sure daily operations of the studio are running smoothly
- Review and scan incoming mail and packages daily and direct to appropriate parties
- occasional personal assistant tasks for executives
- Assist with travel/car service coordination for VIP's
- Set up catering & meeting spaces
- Assist with ad hoc requests as needed/requested
- Assist with Operational or building projects as needed

Core Competencies

- Must be confident and professional in greeting guests and creating a welcoming environment
- Strong skills in organization and multitasking
- Self-starter
- Maintains confidentiality
- Communication skills are important, as this position works with all departments of the company - Must have professional phone etiquette
- Proficient in Microsoft Office, Google Drive, & Dropbox

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