- Job Requirements: Must be local to location (or willing to work as a local).
Full Time Bookkeeper & Office Manager Position
compensation: Salary + health benefits
employment type: full-time
Job Description:
Ripplemakers is a fast-paced video production agency that is currently seeking a full time Bookkeeper & Office Manager to support numerous accounting, data entry and filing functions at our office in Burlingame, CA.
This job will be in a fun environment with creative and tech people who are always exploring new ways of telling a story about the latest apps and hardware launched.
As the bookkeeper & office manager you're an important part of the day-to-day operations of the team. You help resolve operational and administrative issues. You move quickly with the changing environment. You are organized with strong business judgment and communication skills. Your typical day will include making entries in Quickbooks Online, processing vendor invoices, processing payroll, billing our clients, managing the mail and ordering office supplies. Additionally, the position involves daily interaction with other office personnel, clients, contractors, sales representatives and customers so strong written and oral communication will be needed.
We are looking for someone who is a great fit to our team of excellence driven, creative, visionary production professionals. We serve the tech industry which has a pretty rapid daily pace and we need someone who thrives in this type of an environment.
This person must maintain strict confidentiality in performing their assigned duties. The successful candidate must also demonstrate the following personal attributes:
- Honest, Respectful and Trustworthy
- Possess cultural awareness and sensitivity
- Flexible attitude with sound work ethics
POSITION RESPONSIBILITIES:
All work will be done in person, via phone, Google hangouts and e-mail. Specific duties that will be assigned to you and basic office management responsibilities include:
-financial data entry
-vendor correspondence
-Sending out billing guidelines to our vendors
-office organization and ordering of office supplies
-Filing of operational expenses
-faxing, filing, and photocopying
-managing incoming and outgoing mail
-drafting emails
-vendor invoice payment processing
-travel arrangements for staff, vendors and clients
-direct assistance with the CEO in other finance, administrative and operational tasks as needed
POSITION QUALIFICATIONS:
-Working knowledge of Quickbooks Online
-Highly organized
-Strong multi-tasking and time-management skills
-Tech savvy; a knack for learning new software or hardware quickly
-Can handle sensitive information with the highest degree of integrity and confidentiality
-Previous administrative / accounting experience in a similar environment preferred
-Familiarity with the video production industry preferred
-Proficiency in the Mac computer platform,
-Proficiency with the Google Apps in G Suite and Microsoft Office
-Experience in corporate administrative experience preferred
-Skilled at internet research, especially canvassing pricing
-Bachelor's degree preferred but not required
-Advanced language communication skills in speaking, writing and understanding business English
COMPENSATION AND BENEFITS:
Ripplemakers offers competitive salaries and healthcare benefits to all full time employees, with provision to retirement plan benefits based on length of employment, and paid time off.