- Job Requirements: Must be local to location (or willing to work as a local).
Executive Assistant to Executive Producers
The ideal candidate will have a minimum of 1-2 years of administrative experience in the entertainment industry. An interest in current programming, (you will have a hand in development) is essential, as well as professional phone manner
He/she will be responsible for coordinating with production and post production teams for weekly meetings and screenings, managing phones, setting appointments and meetings, updating calendars, booking travel, as well as coordinating alongside the creative team as needed.
Essential Responsibilities:
• Manage phones, calendars, schedules and conference calls.
• Organize meetings and appointments.
• Create Executive expense reports.
• Possess excellent follow through skills (status reports and confirmation of tasks completed).
• Assist with booking travel.
• Assist with making creative documents for internal use.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Promote teamwork and work well with executives, staff, external associates and visitors at all levels.
• Handle other miscellaneous duties, special events and projects assigned.
Skills & Qualifications:
• Minimum 1-2 years' administrative experience.
• Ability to manage and interact with executives, as well as handle extremely confidential and sensitive personal/professional matters.
• Self-starter and ability to use good judgment.
• Interest in reality TV, Unscripted and digital highly preferred, as well as keeping up with latest trends in the industry.
• A clear sense of urgency and ability to complete tasks accurately and efficiently; highly organized.
• Excellent computer and technology skills - Mac & Windows: Microsoft Word, Outlook, Excel, PowerPoint, iPad, iPhone.
• Excellent communication skills - both verbal and written - with professional phone manner.
• Ability to prioritize, meet deadlines under pressure, make decisions and change course of action quickly and anticipate needs of the Executive.
• Ability to be proactive, resourceful, flexible and exhibit confidence under pressure
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Strong people skills, including the ability to work effectively with other executives, talent, talent reps, assistants and staff at all levels. In particular, international counterparts and other Senior Executive Assistants
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
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Additional Information
About us: Emmy award winning production company that creates a broad range of scripted and unscripted programing for television and digital platforms. Our shows are on popular networks such as Bravo, A&E, Discovery, History and more.
Hybrid Work Schedule.......in office 3 days work from home 2 days
Full time position with health and other benefits.