- Job Requirements: Must be local to location (or willing to work as a local).
SUMMARY OF POSITION
San Diego-based production office seeking a full-time Production Office Coordinator. In addition, this position will entail executive assistant to Producer responsibilities.
JOB RESPONSIBILITIES
• Office administration: managing digital filing systems, creating spreadsheets and documents to maintain production organization
• Executive assistance: scheduling meetings and calls, working with the Producer to determine priorities and tasks, managing the calendars, note-taking, research, manage special projects as assigned
• Event coordination: booking events, managing event marketing materials, organizing payments and invoicing, coordinating schedules, publicity materials, generating event agreements, communicating with event sponsors
• Travel coordination: booking executive and crew travel, creating itineraries, and managing online travel software
• Advertising and publicity: working with the Producer on creating advertising agreements, gathering and delivering advertising assets, obtaining MPAA approvals, facilitating payments, tracking advertising and earned media, broadcast scriptwriting, creating detailed traffic instructions
• Production coordination and research based on the needs of the producers
• Other duties as assigned
JOB REQUIREMENTS
College degree preferred.
Must have a clean driver license and reliable vehicle.
High proficiency Microsoft Office Suite. Other software knowledge such as DropBox, Google Drive, Movie Magic, Quickbooks, and/or Adobe Creative Suite is advantageous.
DESIRED SKILLS & CHARACTERSTICS
Excellent time management and organizational skills.
Ability to prioritize and multitask is essential.
Effective written and verbal communication.
Excellent note-taker.
Team player.
Must be able to manage a heavy workload and successfully see projects/tasks through to completion.
Must be detail-oriented and maintain confidentiality.
Should be a self-motivated and driven individual.
Strong interpersonal skills and excellent judgment required. Must be able to work effectively with senior level executives.
Ability to work under pressure while maintaining a positive and productive demeanor.
May be required to travel.
General hours would range from 9:30AM PT to 5:30PM PT
Job would run for an initial two-week trail period. After completion of trial period, a decision will be made on future employment.
Please apply with cover letter and contact information.