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Office Production Assistant

Santa Monica, CA

Digital

Starts Jul 24

Full Time

  • Job Requirements: Must be local to location (or willing to work as a local).

The Office PA is the key point of contact between the outside world and our office in Venice. This position provides support with a variety of daily tasks critical to the operation of the company's facilities and productions. The Office PA will execute the Open and Close procedures for the building, maintain security and guest screening protocols, and direct all employees, contractors, and guests to the appropriate manager should they have questions or operational concerns. The Office PA’s daily tasks will include

- Supporting various productions with runs and other resource management
- Meeting and greeting visitors
- Answering phones and forwarding/covering as necessary
- Ensuring the office is well stocked and functioning efficiently (e.g. keeping printers working, --liaising with IT suppliers, couriers, subscriptions, ordering office & kitchen supplies etc.) 
- Maintaining a clean and organized office including managing contractors, service staff and assisting with landlord liaison
- Management of schedules, travel arrangements and expenses for senior staff
- Working with caterers and other office foodservice suppliers including setup, breakdown, and tidying up after office events
- Filing (physical & digital)
Financial tasks such as petty cash, managing supplier accounts, record-keeping and assisting senior staff in managing budgets
Assisting senior staff in policy enforcement regarding office pets, cleanliness, attendance, holiday leave, etc. as directed.
Other duties as assigned, subject to change.

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